1996-283 ORDINANCE NO q~O 'a ~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has solicited, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance w~th the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NLIMBER ~D_ ~F_,NDOR AMOUNT
1958 l&2 SOUTHWEST INTERNATIONAL $136,646 00
1958 I ALTEC IND $100,482 00
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION Ill That should the City and persons submitting approved and accepted items and
of the submitted bids w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specfficatlons, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted b~ds, the C~ty Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized here~n
SECTION V That th~s ordinance shall become effective immediately upon ~ts passage and
approval
PASSED AND APPROVED this ·r'~ day of ~ __, 1996
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
DATE DECEMBER 17, 1996
CITY COIFNCIL REPORT
TO Mayor and Members of the City Council
FROM Ted Benawdes, City Manager
SUBJECT BID #1958 - AERIAL DEVICE (BUCKET TRUCK) AND UTILITY POWER
SOURCE TRUCK
RECOMMENDATION We recommend th~s b~d be awarded to the lowest b~dder meeting specnficat~ons
as hsted below
Item 1 2 each Aerml Dewce (Bucket Truck)
Truck cab chassis to Southwest Intl at $32,250 00 Each
Aarml dewce body to Altec Ind at ~ Each
Cost per Truck $82,491 00
Item 2 1 each Utility Power Source Truck
Truck cab chassis to Southwest Intl at $34,121 00 Each
Compressor, generator & body to
Southwest Intl $31kO2A.OffEach
Cost per Truck $72,146 00
Total Bid Award $237,128 00
SUMMARY. Th~s b~d ~s for the purohase of three trucks to be assigned to the Electric D~stnbut~on
D~ws~on They are motor pool replacements for two bucket trucks purchased ~n 1987 and a power source
truck that Is a 1985 model The old umts are no longer economical to maintain and not dependable for their
particular apphcatmn After the new trucks are placed ~n service the old umts will be sold at public auction
The lowest overall acqms~t~on cost for the two bucket trucks is a combination of the bids of Southwest
International and Altec Industries
pROGRAMS~. DEPARTMENTS OR ~ROIIP'S AFFECTED~ Electric D~stnbut~on D~vis~on and Motor
Pool Operations
~ Funds to purchase these trucks will come from 1996/97 budget funds and motor
pool replacement funds
1996/97 Budget $159,757 O0
Motor Pool Replacement ~_[ Il0
$237,128 00
Attachment Tabulation Sheet
submitted
Ted Benawdes
City Manager
Approved
Name Tom D Shaw, C P M
T~tle Purohas~ng Agent
803 A~ENDA
3
BID # 1958 LOWEST TRUCK
(SOUTHWEST
INT'L)
OPEN DATE /
BID NAME AERIAL DEVICE BUCKET TRK METRO COM [ERCIAL ]OUTHWEST ALTEC
UTILITY POWER SOURCE TRK FORD BOI Y CORP INTL IND / LOWEST BODY
NOVEMBER 19, 1996 TRK SALES ~ (ALTEC IND )
~-~v l~$Calrxlo~ .-v~Noo~ - v---~-~no~ v~nooR VENDOR .....
1 2 41 FT AERIAL DEVICE
TRUCK CHASSIS $32,275 0_0 _ $32,250 00 NO BID $3_2,250 00'
AERIAL DEVICE __ $55,952 00 $55,952 00 $50,241 00 $50,241 00
COMBINATION $88,227 00 $88,380 00 $88,202 00 NO BID $82,491 00
~ UTILITY POWER SOURCE
TRUCK $34,525 00 $34,121 00 NO BID
UTILITY BODY $38,025 00 $38,025 00 NO BID
COMBINATION $72,550 00 $72,74~4 00 $72,146 00 _ N~O BID
DELIVERY 150 175 DAYS 90-180 DAYS