1996-284 ORDiNANCE NO q (0 7a~ gq
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has sohclted, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance with the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the herein described bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supphes or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered bids for materials,
eqmpment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
NUMFtER ~ V~ENDOR AMOIdNT
1959 ALL SOUTHWEST INTERNATIONAL $146,330 00
SECTION II That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such ~tems and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specifications, standards, quantities and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the submitted bids w~sh to enter Into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or h~s designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contmned m the Bid Proposal and related documents herein approved and accepted
3.
SEC_,TION_~ That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the amount
and in accordance with the approved bids or pursuant to a written contract made pursuant thereto as
authorized herein
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this ]"~/'~ day of ~ , 1996
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
SUPPLY ORD
2
DATE DECEMBER 17, 1996
CZEY~,O~lhLCII~R~ PORT
TO Mayor and Members of the City Council
FROM Ted Benavldes, City Manager
SUBJECT BID//1959 - 12 CUBIC YARD DUMP TRUCK AND 27,500 LB GVW TRUCK
CHASSIS
~1~' We recommend this bid be awarded to the lowest bidders as listed
Item I 2 each 12 cu yard dump trucks to Southwest lnteruational at $55,172 each
Total for two $108,344 00
Item 2 1 each 27,500 Lb GVW truck chassis to Southwest International at $35,986 00
Total bid award $146,330 00
SUMMARY: This bid is for the purchase of two (2) 12 cubic yard dump trucks for the Drainage
Division and a 27,500 Lb GVW truck chassis for the Parks Maintenance Division
The two 12 yard dump trucks are fleet additions and the 27,500 Lb GVW chassis is a motor pool
replacement An existing 16' dumping flat bed will be mounted on the new chassis for the Parks
Department
PROGRAMS: DEPARTMENTS OR GROUPS~AFFECTED. Drainage Divisions, Parks
Maintenance Division and Motor Pool Operations
FISCAL IMPACT: These trucks will be funded from 1996/97 Motor Pool budget funds, account
#720-025-0584-9104, as approved In the budget process
Attachment Tabulation Sheet
Respectfully subml'aed
Ted Benavldes
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
801 AGENDA
3
BID # 19S9
BID NAME 12 C¥ DUMP TRUCK CLASSIC METRO NICHOLS SOUTHWEST MCCOMBS
TRUCK CHASSIS CHEV FORD FORD INTL FLEET
OPEN DATE NOVEMBER 19, 19~6 SEBVlCE
V 2 12 CUBIC YD TANDEM DEISEL
DUMP TRUCK AND BODY $64,784 00 $q6,995 00 $57,249 00 $~,172 00 ~ $60 989 00
STATE WAR~N~ MINIMUM
60 MO ON ENGINE, T~NS 60 MOS 60 MOS 60 MOS 60 MOS 60 MOS
AND DRIVE T~IN ITEM 1 &2
A A
$5q,665 00 $58,468 00
B B
$g7,340 001 $58,534 00
C
$57,760 00
** SAME CHASSIS WITH DIFFERENT
BED ~NUFACTURE8