1996-285 ORDINANCE NO q ~ -~-~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES, PROVIDING
FOR THE EXPENDITURE OF FUNDS THEREFOR, AND PROVIDING FOR AN EFFECTIVE
DATE
WHEREAS, the City has sohclted, received and tabulated competitive bids for the purchase
of necessary materials, equipment, supplies or services in accordance w~th the procedures of STATE
law and City ordinances, and
WHEREAS, the City Manager or a designated employee has reviewed and recommended
that the hereto desunbed bids are the lowest responsible bids for the materials, equipment, supplies
or services as shown in the "Bid Proposals" submitted therefore, and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, eqmpment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECIIOB!_I That the numbered items in the following numbered bids for materials,
equipment, supplies, or services, shown in the "Bid Proposals" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items
BID ITEM
lgUMBER NO_ YtMDDR AMOUNT
1960 ALL G & G TRACTOR $147,324 00
~ That by the acceptance and approval of the above numbered items of the
submitted bids, the City accepts the offer of the persons submitting the bids for such items and
agrees to purchase the materials, equipment, supplies or services in accordance with the terms,
specfficattons, standards, quan'atles and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting approved and accepted items and
of the subnutted bids w~sh to enter into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his designated representative is hereby
authorized to execute the written contract which shall be attached hereto, provided that the written
contract is in accordance with the terms, conditions, specifications, standards, quantities and
specified sums contained in the Bid Proposal and related documents herein approved and accepted
SECTION IV That by the acceptance and approval of the above numbered items of the
submitted bids, the City Council hereby authorizes the expenditure of funds therefor in the mount
and ~n accordance w~th the approved b~ds or pursuant to a written contract made pursuant thereto as
authorized herem
SECTION V That this ordinance shall become effective immediately upon its passage and
approval
PASSED AND APPROVED this ff~P' Say of ~ , 1996
ATTEST
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
DATE DECEMBER 17, 1996
C_.IIX2CDI J~C_iLII E P O R T
TO Mayor and Members of the City Council
FROM Ted Benavldes, City Manager
SUBJECT' BID #1960 - LOADER/BACKHOES AND SKID STEER LOADER
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting
spemfieatlon as follows
Item 1 3 each Loader/Backhoes to G & G Tractor at $41,342 00 each
Item 2 1 each Hydraulic tool clrcmt for (1) of the above to G & G Tractor at $1,623 00
Item 3 1 each Skid steer loader to G & G Tractor at $21,675 00
Total bid award $147,324 00
SIJMMARY: This bid is for the purchase of three Loader/Backhoes, one with a hydraulic tool
circuit at the top of the boom and one skid steer loader Two loader/backhoes are for the Public Works
Department and one is for the Electric Distribution D~vls~on The skid steer loader is for the Pubhc
Works Department also
All four units are motor pool replacements for older units no longer economical to mmntaln
The lower price offered by Hall Eqmpment fails to meet specfficat~on for reach at full height by 11 25
roches Since the unit is used to load 12 yd dump trucks th~s reach d~mens~on ~s cntmal
pROGRAMS: DEPARTMENTS OR GROUPS AFFECIED: Public Works Dlwslon, Electric
Distribution Division and Motor Pool Operations
~iSX2ALJ3~.It These units will be funded from 1996/97 Motor Pool funds, account #720-025-
0584-9104
Attachment Tabulation Sheet
Respectfully submitted
Ted Benawdes
C~ty Manager
Name Tom D Shaw, C P M
Title Purchasing Agent
802 AGENDA
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