1996-287 ORDINANCE NO
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORDANCE
WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, state law and ordinance require that certmn contracts requiring an expenditure or
payment by the City in an amount exceeding $15,000 be by competitive bids, except in the case of
public calamity where it becomes necessary to act at once to appropriate money to reheve the
necessity of the citizens, or to preserve the property of the city, or it is necessary to protect the public
health or safety of the citizens of the city, or in case of unforeseen damage to pubbc property,
machinery or equipment, and,
WHEREAS, the City Manager has recommended to the City Council that it is necessary to
purchase goods or services due to the following emergency conditions outlined In the memorandum
attached hereto as Exhibit "A", incorporated herein by reference, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECIIO~I That the City Council hereby determines that there is a public calamity that makes
it necessary to act at once to appropriate money to relieve the necessity of the mttzens, or to preserve
the property of the city, or to protect the public health of the citizens of the city, or to provide for
unforeseen damage to public property, machinery or equipment, and by reason thereof, the following
emergency pumhases of materials, equipment, supplies or services, as described in the "Purchase
Orders" attached hereto, are hereby approved
PURCHASE
ORDER NUMBER VENDOR AMOUNT
71976 ABLE SHEET METAL AND $19,500 00
AIR CONDITIONING
SECTION I! That because of such emergency, the City Manager or designated employee ts
hereby authorized to purchase the materials, eqmpment, supplies or services as described m the
attached Purchase Orders and to make payment therefore ~n the amounts therein stated, such
emergency purchases being in accordance w~th the provisions of state law exempting such purchases
by the City from the requirements of competitive bids
3.
SECTiO3I 1II That th~s ordinance shall become effective ~mmedmtely upon ~ts passage and
approval
PASSED AND APPROVED th~s the /~]'/ day of3~~-~, , 1996
ATTEST
JENNIFER WALTERS. CITY SECRETARY
APPROVED AS TO LEGAL FORM
HERBERT L PROUTY, CITY ATTORNEY
2
DATE DECEMBER 17, 1996
C~Y ~IMJ3LCII~R~ORT
TO Mayor and Members of the City Council
FROM Ted Benamdes, City Manager
SUBJECT PURCHASE ORDER #71976 - ABLE SHEET METAL AND AIR
CONDITIONING
RECOMMENDATION: We recommend this emergency purchase order to Able Sheet Metal and Air
Conditioning be approved in the amount of $19,500 00
ISUMMARY. Purchase Order #71976 is for the removal and replacement of a 25 ton roof top
mounted mr conditioning unit at the Emily Fowler Pubhc Library The second of two compressors
on the unit failed Wednesday morning, December 10, 1996 The units are obsolete and the non
avmlabihty of parts requires a complete replacement RTU #2, as the umt is designated, was scheduled
for replacement later this year, however, the warm weather in December caused it to fall sooner than
expected
Due to the effect on library operations of the loss of air condlnonlng, the replacement was declared
an emergency and therefore exempt from the bid process (Texas Local Govt Code Chapter 252)
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED. Faclhtles Management Division,
Library Operations, and patrons of the Emily Fowler Public Library
EISCA, L~P~ Funds for this air conditioner replacement project wdl come from 1996/97
budget funds Account # 457-032-BLDG-9708-9101
Attachments Purchase Order #71976
Respectfully submitted
City Manager
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
812 AGENDA