1995-046 ORDTNANCE NO. ~-'O~
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES
OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE
IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 252.022 of the Local Government Code provides
that procurement of items that are only available from one source,
including: items that are only available from one source because of
patents, copyrights, secret processes or natural monopolies; films,
manuscripts or books; electricity, gas, water and other utility
purchases; captive replacement parts or components for equipment;
and library materials for a public library that are available only
from the persons holding exclusive distribution rights to the
materials; need not be submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the
items mentioned in the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the following purchases of materials,
equipment or supplies, as described in the "Purchase Orders"
attached hereto, are hereby approved:
PURCHASE
ORDER NUMBER VENDOR AMOUNT
53295 MOTOROLA COMMUNICATIONS INC. $34,420.00
SECTION II. That the acceptance and approval of the above items
shall not constitute a contract between the City and the person
submitting the quotation for such items until such person shall
comply with all requirements specified by the Purchasing
Department.
SECTION III. That the City Manager is hereby authorized to
execute any contracts relating to the items specified in Section I
and the expenditure of funds pursuant to said contracts is hereby
authorized.
SECTION IV. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the~'/ day of ~ , 1995.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
MICHAEL A. BUCEK, ACTING CITY ATTORNEY
DATE: MARCH 7, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER # 53295 - MOTOROLA COMMUNICATIONS INC.
RECOMMENDATION: We recommend this order in the amount of $34,420.00 be
approved to Motorola Communication and Electronics Inc. as written.
SUMMARY: This order is for the purchase of new Starsite Maxtrac Mobile Radios
and associated equipment for the solid waste fleet. These 26 mobile radios will
replace an obsolete patch work communication system made up of used radios
collected from several sources. The new system is made up of 26 new radios and 5
desk microphones. The Communication Division will utilize existing cables, base
trays and power supplies, as well as provide installation.
Only Motorola radios are compatible with our 800 mhz system. They are protected by
patents and copyrights and are exempt from the bid process (Texas Local
Government Code Chapter 252.022).
BACKGROUND: Purchase Order #53295 to Motorola, Letter from Motorola dated
February 21, 1995 and quote dated January 13, 1995.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Fleet Services, Solid Waste
Department, and Communications Division Denton Municipal Utilities.
FISCAL IMPACT: Funds for this communication system upgrade will come from
1994-95 budget funds:
630-024-0800-9110 $ 1,445.00
630-024-0801-9110 $15,840.00
630-024-0802-9110 $14,395.00
630-024-0803-9110 $ 2~740.00
$34,420.00
l~ectfully s,u~mitted
~City Manager
Approved:
Name: Tom~. Sha~ C.P.M.
Title: Purchasing Agent
574 .A~E~A
Address Reply to:
MOTOROLA P.O. Box 819049
Dallas, TX 75381
Communications and Electronics Inc. (214) 888-6700
2-21-95
Mr. Tom Shaw
('ity of Denton Purchasing Department
901 -t~, Texas Street
I)cnton, Texas 76201
Subject: Sole Source Procurement
[)ear, Mr. Shaw
According to thc original APCO 16 Document, there are certain requirements set forth for
Public Safety Communication Trunking Systems. When Trunking systems were first developed,
each manufacture designed their systems based upon the APCO requirements. Since there are no
requirements which stipulate the transmission protocols, each manufacture developed their own
protocol tbr transmission standards. There is therefore, no direct compatibility between different
systems.
Ancillary control equipment for the trunk system fixed sites, as well as field equipment ( mobiles and
portables ) also uses the same system protocols which requires that the equipment be compatible. Only
Motorola's mobile and portable equipment uses the same protocol (data stream) to communicate to the
system's main controller and or other field equipment. Thus the only manufacture's equipment that can
be used for fixed or field applications is Motorola. This qualifies as a sole source procurement under
Vernon Statutes.
Sincere133
A~;cou~ Manager
M~r'ola Communications & Electronics Inc.
214-888-6806
1301 E Algonquin Rd.,Schaumburg. llhno~s60196 (312) 397-1000
DENTON.XLS
! ~ EQUIPMENT QUOTATION
DATE: i'-13~95 '
DENTON CITY PURCHASING DEPARTMENT
COMMUNICATIONS D~PT.
901 TEXA§ STREET
DENTON ;'I'F_~,S ~201
ATTN: DON BRYD I
SUBJECT: MOBILE QUOTATION
QTY STARTSITE MAXTRAC
ITEM DESCRIPTION I UNIT EXTENDED
v'/ 1 ~ 26 iD45MQA5GG6-K 35 WATTS $1,275.00 $33,150.00
lB -i' 26 B18 5 WATT SPK. _. $25.00 $650.00
1C 26 B382 FULL SIZE MIC $30.00 $780.00
V/ 2 i 4 HMN1038 DESK M-lC $150.00 $600.00
3 ? 4 i HKN~)455 CABLE $'~ 5.00 $60.00
4 I 4 .HLN5309 BASE TRAY "$19.00 I $76.00
,5 ? 4 ~HPN1007 POWER SUPPLY $_1_80.0b ] $720.00
TOTAL COST $36,036.00
/
, MAXTRAC C3 SMARTNET
ITEM QTY 'DESCRIPTION I UNIT EXTENDED
I 26 D35MWA5GC3~K 15 WATTS $1,550.00 $40,300.00
lA 26 318 5 WATT SPK. $25.00 $650.00
lB - ' 26 B382-FULL sIzE-M'i~- $30.00 $780.00
2 4 HUN1038 DESK MIC, $150.00 $600.00
3 ! 4 HKN9455 CABLE .... I
4 i 4 J'-iLN5309 B~,~E TRAY ..... $19.00 $76.00
5 1' 4 !FIPN1007 PowE-I~i SUPPLY - $180.00 $720.00
! TOTAL COST $43,186.00
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