1995-034AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1714 ALL SHOPPA MATERIAL HANDLING $ 36,193.00
1720 2 VILLAGE FORD $ 13,288.00
1720 2 HUDIBURG CHEV. $ 13,674.00
1720 3 CLASSIC CHEVo $ 28,972.00
1725 1,10 HARCROSS EXHIBIT "A"
1725 2 RHONE POUL CHEM EXHIBIT "A"
1725 3 HCI ADVANCE CHEMICAL EXHIBIT "A"
1725 4,5,6,8 DPC IND EXHIBIT "A"
1725 7 CARCUS CHEMICAL EXHIBIT "A"
1725 9 FE 3 EXHIBIT "A"
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
i~ediately upon its passage and approval.
PASSED AND APPROVED this~J~day of ~/~g~ , 1995.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: ~
APP AS TO LEGAL FORM:
MICHAEL A. BUCEK, ACTING CITY ATTORNEY
DATE: February 21, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1725 -WATER TREATMENT CHEMICALS
RECOMMENDATION: Council approve award of Bid #1725 - Water Treatment
Chemicals to the iow bidders meeting specifications in the unit price as shown on
Exhibit A.
SUM1M_ARY: Bid is for the comparison of prices on chemicals used in water
treatment. These chemicals are used by the Water Production, Water Reclamation
and the Electric Production Divisions. Based on the approximate annual usage of
each item, the total purchases are estimated at $281, 750. 00. Item 11 is not being
awarded at this time and is scheduled for rebid.
BACKGROUND: Tabulation Sheet, Exhibit A
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Water Production, Water
Reclamation, Electric Production.
FISCAL IMPACT: Budgeted funds are available in '95 Fiscal Year operating budgets
for purchases as needed.
City Manager
Prepared By:
Title: Buyer
Approved:
Name: Tom D. Shaw,C.P.M.
Title: Purchasing Agent
571.AGENDA
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DATE: FEBRUARY 21, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1720 - FLEET VEHICLES
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder as
listed below:
Item I Utility Vehicle 4 Door No Award
Item 2 I Mid-Size 4 Door Village Ford $13,288.00
Item 2 I Mid-Size 4 Door Hudiburg Chev. $13,674.00
Item 3 2 Mid-Size 2 Door Classic Chev. $14~486.00each
~ Units Total Award $55,934.00
S~RY: This bid is for the purchase of four vehicles to be assigned to the
Criminal Investigation Division of the Police Department. We have recommended dual
award on Item 2 to purchase the lowest bid from two different manufacturers. The
intent is to have a non uniform CID fleet. It is the feeling of the Police Department
that this diversified fleet will lend itself to a more efficient use of the intended
purpose of the vekicles.
These units will replace four 1989 vehicles approved in the budget process. The old
units will be reviewed by the Fleet Services Department and possibly reassigned to
lighter duty application.
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Police Criminal Investigation
Division, Motor Pool Operations
FISCAL IMPACT: These units will be funded from Motor Pool Replacement Funds
Account #720-025-0584-9104.
e spe.~u~bmit .
City Manager
Approved:
Name: Tom D. Shaw,C.P.M.
Title: Purchasing Agent
572 .AGENDA
DATE: FEBRUARY 21, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1714 - FORKLIFT
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder
meeting specifications, Shoppa Material Handling, in the total amount of $36,193.00.
SUMMARY: This bid is for the purchase of a forklift to replace a 1973 unit at the
Water Production Plant.
Five bid proposals were received in response to six bid packages mailed to vendors.
The lower price offered by Equipment Depot #2 fails to meet specifications for engine
type. Our requirements call for 6 cylinder gasoline; they offer 3 cylinder diesel.
BACKGROUND: Tabulation Sheet, Memorandum from Tim Fisher.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Water Treatment Plant
FISCAL IMPACT: This unit will be funded from Motor Pool replacement funds and
1994-95 budget funds for capital expenditures.
Motor Pool Account # 720-025-0584-9104 $10,078.00
Water Plant Budget Account #620-081-0460-9104 $26~ 115.00
$36,193.00 ·
City Manager
Prepared By:
Title: Senior Buyer
Name: T6m D. Shaw, C.P.M.
Title: Purchasing Agent
570 .AGENDA
DENTON
TEXAS
CII~ of DENTON, TE¥,,AS WATER PRODUCTION 1701-B SPENCER RD DENTON, TEXAS 76205 (817) 383-7501
MEMORANDUM
TO: Tom Shaw
Purchasing Department
FROM: Alberto Lopez
Maintenance Supervisor
Water Production Plant
DATE: February 15, 1995
SUBJECT: 1995 FORKLIFT PURCHASING
I have received the bid information from your Department and noticed several heavy equipment
suppliers bid on the same product. I discussed this issue with you and Mr. Jarvis and concur with
the specification and application of the bid characteristics.
The Iow bid from Equipment Depot Bid #2 does not meet the HP and engine specifications. My
recommendation, after discussing this issue with the Plant Manager, Tim Fisher, is the YT6105,
Master Craft brand from Shoppa Material Handling Co.
The current forklift #000339, or 6065, was purchased on December 12, 1973 and is scheduled
for replacement during the 1995 FY due to historical and projected maintenance costs. This unit
has been rebuilt in the past and currently would require a $10,000 investment in order to maintain
and refurbish the hydraulic and mechanical systems. This unit is used for chemical material
handling, such as unloading potassium permanganate and polymer drums. This unit is also
utilized to manage transportation of heavy machinery within the Plant and facilities assigned to
the Water Production Department. This includes storage tanks, well sites and raw water stations.
Due to the costs required to refurbish the old unit, I agree that we should purchase the new
equipment according to procedure, (A copy of the bid spread with prices and suppliers and a
copy of all the bids is in my office for further reference.)
Sincerel~
Alberto Lopez
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