1995-009 ORDINANCE NO. ~--'OO ~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1705 ALL STEWART ENGINEERING SUPPLY INC $ 34,500.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and/~approval. /% __~
PASSED AND APPROVED this//-day of , 1995.
BOB CASTLEBERRY, M;YOR~'~
/
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APP ED AS TO LEGAL FORM:
MICHAEL A. BUCEK, ACTING CITY ATTORNEY
DATE: JANUARY 17, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1705 - LARGE DOCUMENT COPY MACHINE
RECOMMENDATION: Council approve award of Bid #1705 to the low bid meeting
specification, Stewart Engineering Supply Inc. for $34,500.00.
SUMMARY: This bid was for the purchase of a large document (i.e. construction
plan) copier to replace the blueline machine currently used. The lowest bid meeting
specification was for a Xerox 3060 Engineering Copier for $35,000 and a $500.00
trade-in allowance on the Dietzgen-Cutlass blueline machine. The two bids received
for less than $35,000.00 were machines that do not reduce or enlarge as required in
the bid specification.
BACKGROUND: Tabulation Sheet and memorandum from Ron Forsythe dated
January 9, 1995.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Engineering
FISCAL IMPACT: Funds are available as budgeted in account #100-020-0010-9103
with a current balance of $45,121.00.
p ct.~t.~~ly itte :
~lovPd V. Harr~
City Manager
Prepared By:
Title: Buyer
Approved:
Name: Tom D. Shaw,C.P.M.
Title: Purchasing Agent
563 .Agenda
CITY of DENTON, TEXAS MUNICIPAL BUILDING · 215 E. McKINNEY ,' DENTON, TEXAS 76201
MEMORANDUM (817) 566-8200 ', DFW METRO 434-2529
DATE: January 9, 1995
TO: Tom Shaw, Purchasing Agent
FROM: Ron Forsythe, Supervisor of Engineerzng Techs'Drafting
SUBJECT: Large Document Copy Machine
Bids for the large document printer were opened on Tuesday,
December 20, 1994. The low bidder, meeting specifications, was
Stewart Engineering Supply, Incorporated with a bid of $35,000.00
and a $500.00 trade-in allowance for our current blueline machine.
We have checked the bid for correctness. The amount we have in our
budget is $45,000.00. So, the bid appears to be reasonable. I
recommend that the City of Denton accept Stewart Engineering
Supply, Inc bid.
Please place this on the January 17th City Council agenda.
Ron' Forsyt~1e
AEE004A8
"Dedicated to Quality Service"