1995-149 ORDINANCE NO. ~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID
NUMBER VENDOR AMOUNT
1778 PRIESTER $ 21,783.00
1778 PREFERRED SALES $ 48,533.00
1778 TECHLINE $ 2,466.00
1778 WESCO $ 7,740.00
1782 RJK PRINTING $ 35,475.00
1782 DC GRAPHICS $ 1,575.00
1782 DENTON RECORD CHRONICLE $ 10,050.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this /~ay of ~ , 1995.
BOB CASTLEBERRY, IvIAYIR ~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APP~o¥,~u ~ 'to LEGAL FORM.
HERBERT L. PROUTY, CITY ATTORNEY
DATE: AUGUST 15, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1778 - DISTRIBUTION TRANSFORMERS
RECOMMENDATION: We recommend this bid be awarded to the low evaluated bidder
for each item.
Transformer
Bid Item Qty Description Vendor Price
i 1 2000KVA RF Priester $15,963.00 each
2 4 167KVA 120/240V Preferred Sales 2,008.00 each
3 4 167KVA 240/480V Preferred Sales 1,970.00 each
4 10 50KVA LF Preferred Sales 1,066.00 each
5 3 25KVA 240/480V Techline 822.00 each
6 12 25KVA 120/240V Preferred Sales 843.00 each
7 3 100KVA LF Preferred Sales 1,465.00 each
8 10 25KVA O.H. Priester 582.00 each
9 20 15KVA O.H. Wesco 387.00 each
10 10 50KVA O.H. Preferred Sales 745.00 each
For a total expenditure of $80,522.00.
SUMMARY: This bid is for the purchase of pad mounted and conventional overhead
transformers, which will be used in new construction and for replacement stock
throughout the electric distribution system.
Six bid proposals were received in response to twenty bid packages mailed to
vendors.
BACKGROUND: Tabulation Sheet, Memorandum/Evaluation F. Okolie dated July 26,
1995.
PROGRAMS ~ DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution, Electric
Utilities, Electric Customers of the City of Denton.
FISCAL IMPACT: Budgeted funds for Electric Distribution Line Transformers;
Account Number 610-103-1031-3680-9222 with a balance of $83,520.73.
~peltfully su.bmitted:
~Ltoyd V. Ha~
City Manager
CITY OF DENTON MUNICIPAL UTILITIES · 901-A TEXAS STREET · DENTON. TEXAS 76201
TO: Denise Fa~pool, Senior Buyer
FROM: Festus Okolie, Engineering Associate ~
DATE: July 26, 1995
~JBJ~C~: t~[2~SE ~F (A) 2000KVA, 167KVA, 100KVA, 50~VA At~)25KVA
(B) 50KVA, 25KVA ~ /SKVA C~N~N~I~ OV~2~AD
~ - BID # 1778.
The Electric Utility Staff recc~-~ the purchase of 2000KVA, 167KVA, 100KVA,
50KVA and 25KVA padmounted transfonaers; 50KVA, 25KVA and 15KVA c~nventional
overhead transformers - bid # 1778, f£~¥~ Preferred Sales, Priester, Techline
and Wesco as fahulated below, for the total cost of $80,522.00.
BIDDER TRANSFORMER TOTAL PRICE
SIZE, V~LTAC~_., PHASE TYPE QTY ($)
PRIESTER 2000KVA, 277/480V, 3% PMT 1 15,963.00
PRIESTER 25KVA, 120/240V, 1% CONV 10 5,820.00
PREFERRED 167KVA, 120/240V, 1~ PMT 4 8,032.00
PREFERRED 167KVA, 240/480V, 1~ PMT 4 7,880.00
PREFERRED 100KVA, 240/480V, 1% PMT 3 4,395.00
PREFERRED 50KVA, 120/240V, 1% PMT 10 10,660.00
PREFERRED 25KVA, 120/240V, 1~ PMT 12 10,116.00
PREFERRED 50KVA, 120/240V, 1~ O0NV 10 7,450.00
TECHLINE 25KVA, 240/480V, 1% PMT 3 2,466.00
WESCO 15KVA, 120/240V, 1~ CONV 20 7,740.00
SL~4 TOTAL = $80,522.00
The evaluation was based on the calculated cost (Initial and Operating).
Transformers with lower bid unit cost but higher power losses resulted in higher
calculated costs. See the attached transfonner evaluation sheet.
cc: Jim Harder, Director of Electric Utilities Joe Cherri, Electric Engineering Administrator
Ralph Klinke, Superintendent of Electric Distribution
a:\xfmrbid\bid1778
"Dedicated to Quality Service"
TRANSFORMER EVALUATION SH~-~
JULY 26, 1995 BID # 1778
PREPARED BY: FESTUSOKOLIE EXHIBIT1
LOSS/COST EVALUATION OF A 2000KVA PADMOUNT, 277/460V THREE PHASE TRANSFORMER
RADIAL
POLELINE NO BID
TECHLINE HOWARD I 21781 146041 I 18-18 $13,78g.00 $104,086
WESCO ABB I 20551 115561 5.481 11 - 12 $17,7~.00 $107,85e
:)REF, SALES PAUWELS I 2023 1 11,385{ 5.221 10 - 12 $18,448.00 $108,851
LOSS/COST EVALUATION OF A 167KVA PADMOUNT~0V SINGLE PHASE TRANSFORMER
LOOP FEED
TECHLINE ~ :1',~': .;I-8'' $2,205.00 $13,248
PRIESTER COOPER I 266 t 12861 I 16 $2,186.00 $13,708
WESCO ABB I 3281 815 I 1.321 11-13 $3,040.00 $15,02~
TEMPLE I 3251 13881 I 14 $3,049.00 $17,4,34.
LOSS/COST EVALUATION OF A 167KVA PADMOUNT, 240/48OV SINGLE PHASE TRANSFORMER
t NO BID
TECHLINE HOWARD 1071 14-15 $2,147.00 $12,978
COOPER 1516 16 $2,069.00 $14,242
WESCO ABB 1139 -13 $2,710.00 $15,0g~
TEMPLE 1321 14 $3,081.00 $17,208
LOSS/COST EVALUATION OF A 50KVA PADMOUNT, 120/24OV SINGLE PHASE TRANSFORMER
NO BID
PRIESTER 480 " ~; ' $1,039.00 $5,891
TECHLINE HOWARD 478 14-16 $1,008.00 $5,911
ABB 316 1.35 11-12 $1,467.00 $6,742
TEMPLE 528 14 $1 ~$35.00 $7~162
LOSS/COST EVALUATION OF A 25KVA PADMOUNT, 240/48OV SINGLE PHASE TRANSFORMER
LOOP FF:FI3
POLELINE NO BID
3REF. SALES C. MOLO~EY 2561 14-16 $879.00 $4,317
3RIESTER COOPER 3081 17 $940.00 $4~694
WESCO ABB 199 11 - 13 $1,343.00 $5,72:
TEMPLE 2~0 $1 ~335.00 $5~875
D~¢le I
'TRANSFORMER EVALUATION SHEET
JULY 26, 1995 BID # 1778
PREPARED BY: FESTUSOKOLIEEXHIBIT1
LOSS/COST EVALUATION OF A 25KVA PADMOUNT, 120/240V SINGLE PHASE TRANSFORMER
LOOP FFFI3
: ' . :- :.'i'.MADE:'
POLELINE NO BID
i~REF: :,S~:~,..:C;i'I~O~ONEV
TECHMNE HOWARD 77 257 14-16 $820.00 $4,163
PRIESTER COOPER 65 217 17 $915.00 $4,258
WESCO ADB 70 200 1.32 11-13 $1 ~135.00 $4,961
TEMPLE 67 26g 14 $1,159.00 $5~317
LOSS/COST EVALUATION OF A 10OKVA PADMOUN~.I~0V SINGLE PHASE TRANSFORMER
LOOP
':' ':' : ' :::,'~ '::.-.~a,:nE:'
'; BIDDER: : i.'.:i':' ":~ ".
POLEUNE NO BID
PRIESTER COOPER 214 710 16 $1,493.00 $8,896
TECHMNE ;HOWARD 205 712 14-16 $1,551.00 $g,063
WESCO iABB 201 571 1.17 11-13 $1,963.00 $10,288
TEMPLE 206 835 14 $2,049.00 $11,262
LOSS/COST EVALUATION OF A 25KVA CONVENTIONAL 12OI24OV SINGLE PHASE TRANSFORMER
: ' ~ ~ .MADE ' -:' NL'. ." .: :::TIL:..: .!;.:!:"..~'.::-:::DEL'I~I~¥" BIDUNIT'L {3AtL~ULAII=I~
..'.a~im,, "i ~.,,,..'~-' [0~ ::'~SSES : .~~eiirw~s):".'~. :: ::.cos~. ~. i.::~t C~.;,
p,RIEEi~R :'....'. ~ER..:;
POLELINE (ULMAN 66 247 10 $537.00 $3,119
PREF. SALES C. MOLONEY 67 259 1.73 14-18 $534.00 $3,163
WESCO ADB 65 294 8 $499.00 $3,182
TECHLINE HOWARD 67 334 25-27 $459.00 $3,222
TEM P LE 66 275 10 $552.00 $3,286
LOSS/COST EVALUATION OF A 15KVA CONVENTIONAL 1201240V SINGLE PHASE TRANSFORMER
'~ I :MADE NL~ ' = '~"TE::= i ' ~.;.:~'.'i.' DEEI~i~: :'. BI[D:UNIT:='. CALCUEA=I.u...~J
WESCO~ '.'i ABB : *
POLELINE KULMAN 45 180 10 $442.00 $2,481
PRIESTER COOPER 44 125 12 $523.00 $2~472
PREF. SALES C. MOLONEY 48 177 1.68 14-15 $454.00 $2,472
TECHLINE HOWARD 42 270 25-27 $356.00 $2,503
TEMPLE 38 239 10 $418.00 $2,558
LOSS/COST EVALUATION OF A 50KVA CONVENTIONAL 120/240V SINGLE PHASE TRANSFORMER
" :.,, .! MADE:
PREF..~L~'-:. [ C;~;MOLONEY. ':
POLELINE KULMAN 108 444 10 $751.00 $4,838
PRIESTER COOPER 106 348 12 $935.00 $5,052
WESCO ADB 101 553 8 $702.00 $5,097
TECHLINE HOWARD 108 583 25-27 $671.00 $5,138
TEMPLE 114 501 10 $796.00 $5,253
DATE: AUGUST 15, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1782 - BROCHURES FOR PARKS AND RECREATION
RECOMMENDATION: Council approve award of Bid # 1782 - Brochures for Parks
and Recreation to the low bidders meeting specifications:
Item Vendor BID
lA Printing RJK Printing $ 20,100
lB Glossy Cover RJK Printing $10,050
lC City Newsletter RJK Printing $ 5,325
2 Typesetting D.C. Graphics $1,575
3 Distribution Denton Record Chronicle $10,050
$47,100
4 Ad Sales Revenue Denton Record Chronicle (25% commission)
Net After Commission ( $ 9,000) Min.)
Approximate Total for 3 Brochures $38,100
Item 5 (Cover Art) is not being awarded at this time.
S~RY: Bids were solicited for the production and sale of advertising within the
Parks Department Brochure Publication. Low bidders meeting specifications are
outlined above.
The brochure will be a 32 page, glossy cover issue with a 4 page City newsletter
insert. Distribution will be in a Wednesday Denton Record-Chronicle paper
including a free 1/4 page ad on Sunday prior to insertion promoting the brochure.
The last brochure expense was approximately $36,200.
BACKGROUND: Tabulation Sheet, Memorandum from Janet Simpson, Superintendent
of Leisure Services.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Parks & Recreation
Department and Citizens of Denton.
FISCAL IMPACT: Budgeted '96 Fiscal Year Funds (General and Recreation). Some
of the Recreation Funds expense is offset by revenues generated from
advertisements in brochure and class fees.
City Manager
Prepared by:
Title: Buyer
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
625 .A~ENDA
CITY of DENTON, TEXAS MUNICIPAL BUILDING · 215 E. McKINNEY · DENTON, TEXAS 76201
(817) 566-8200 · DEW METRO 434-2529
MEMORANDUM
DATE: August 3, 1995
TO: Tom Shaw
Purchasing Agent
FROM: Janet Simpson
Superintendent of Leisure Services
SUBJECT: Brochure Bid #1782
After evaluating Bid #1782 for the Parks and Recreation
Department's PLAY brochure, the following vendors are recommended.
ITEM VENDOR BID
iA. PRINTING RJK Printing $20,100
(3) 32 inside pages Ft. Worth, TX
33,350 copies each
lB. GLOSSY COVER RJK Printing $10,050
(3) 4 page Ft. Worth, TX
lC. CITY NEWSI.RTTER RJK Printing $ 5,325
(3) 4 page Ft. Worth, TX
2. TYPESETTING D.C. Graphics $ 1,575
(3) brochures Krum, TX
3. DISTRIBUTION Denton Record $10,050
Insert in Wed. Chronicle,
delivery 3 times Denton, TX
4. Adv. Sales Denton Record 25% Commission
(3) brochures Chronicle, $3,000min.commission
Denton, TX (-$12,000 min. revenue)
5. Cover Art To Be Determined Not awarded
(3) brochures At A Later Date at this time
TOTAL [ [ $38,100
"Dedicated to Quality Service"
Ail recommended vendors are current suppliers who have provided
excellent quality and service for two years. Attempts were made
to solicit new bidders by invitation and advertisement but few
new responses were received. We are satisfied that bids received
and recommended are competitive and assure good value to the
citizens of Denton.
Please contact me at #8274 if you need additional information.
Superintendent of Leisure Services
CC: Ed Hodney, Director of Parks & Recreation
Lorraine McGregor, brochure editor
Date: August 3, 1995