1995-134 ORDINANCE NO. ~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of STATE law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1776 ALL UTILITY PRECAST, INC. $ 43,380.00
SECTION II. That by the acceptance and approval of the above
-~umbered items of the submitted bids, the City accepts the offer of
'~e persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, ~id Proposals, and
related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this /~ day of ~ ,
1995.
BOB CASTLEBERRY, ~R~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
HERBERT L. PROUTY, CITY ATTORNEY
DATE: AUGUST 1, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1776 - PRECAST MANHOLES FOR ELECTRIC DISTRIBUTION
RECOMMENDATION: We recommend this bid be awarded to the low bidder, Utility
Precast, Inc. in the unit price of:
3 way octagonal manhole $ 3,650.00 each
4 way octagonal manhole $ 3,800.00 each
Neck Extensions 12" $ 80.00 each
Neck Extensions 24" $ 107.00 each
Neck Extensions 36" $ 133.00 each
Switchgear Pad $ 350.00 each
For a total estimated annual expenditure of $43,380.00.
SUMMARY: This bid is for the purchase of precast concrete manholes neck
extensions and switchgear pads for use by the Electric Distribution Department
throughout the system. These manholes accessories will be purchased on an as
needed basis, with the prices held firm for a year.
Three bid proposals were received in response to three bid packages mailed to
vendors.
BACKGROUND: Tabulation Sheet, Memorandum from Mark Boyd dated 7-17-95.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution
Department, Electric Utilities, Electric Utility Customers of the City of Denton.
FISCAL IMPACT: Budgeted Funds for 1995-96 for Electric Distribution Account
Number 610-103-1031-3580.
cl~oSpect fully, s~lbmitted
ity Manager
Prepared by:
Name: Denise Harpool ~
Title: Senior Buyer
Name: Tom-~D. Shaw, C.P.M.
Title: Purchasing Agent
618.agenda
From: Mark
Subje~: Bid,1776. Pre~ manholes for Ele~ric Dept.
Date: July ,7. 1995
Please accept the Iow bid for precast manholes and switch pads for the Electric Distribution
department from "Utility Precast".
Thank you.
Mark Boyd