1995-120NOTE: This ordinance has been amended by ordinance 95-138.
ORDINANCE NO.
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, State law and ordinance require that certain contracts
requiring an expenditure or payment by the City in an amount
exceeding $15,000 be by competitive bids, except in the case of
public calamity where it becomes necessary to act at once to
appropriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or it is necessary to protect
the public health or safety of the citizens of the city, or in case
of unforeseen damage to public property, machinery or equipment;
and,
WHEREAS, the city Manager has recommended to the City Council
that it is necessary to purchase goods or services due to the
following emergency conditions outlined in the memorandum attached
hereto as Exhibit "A", incorporated herein by reference; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the City Council hereby determines that there
is a public calamity that makes it necessary to act at once to
appropriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or to protect the public health
of the citizens of the city, or to provide for unforseen damage to
public property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equipment, supplies or
services, as described in the "Purchase Orders" attached hereto,
are hereby approved:
PURCHASE
ORDER NUMBER VENDOR AMOUNT
55299 BOYD EXCAVATION $45,500.00
SECTION II. That because of such emergency, the City Manager
or designated employee is hereby authorized to purchase the
materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in
accordance with the provisions of state law exempting such
purchases by the City from the requirements of competitive bids.
SECTION III. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the ~~day of ~_~, 1995.
BOB CASTLEBERRY, MAYOR/
/
ATTEST
:
JENNIFER WALTERS, CITY SECRETARY
APP~ED "g'~TO LEGAL FORM:
HERBERT L. PROUTY, CIT¥-A~ORNEY
EXHIBIT "A"
DATE: JUNE 20, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: EMERGENCY PURCHASE ORDER #§5299 - BOYD EXCAVATION
$45,500.00
RECOMMENDATION: We recommend this Emergency Purchase Order to Boyd
Excavation in the amount of $45,500.00 be approved.
SUMMARY: The Emergency Purchase Order was issued to Boyd Excavation to
complete excavation of the 24" sanitary sewer line,which had collapsed causing sewer
discharge into Hickory Creek near Highway 377. This excavation will include
approximately 378 feet of damaged pipe and installation of new manhole.
Due to the possible threat to public safety this expenditure is exempt from the
competitive bid requirements.
BACKGROUND: Purchase Order #55299, Memorandum from Howard Martin.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Water/Wastewater Field
Services, Water Utilities Department, Water/Sewer Utility Customers, Citizens in the
affected area.
FISCAL IMPACT: Budgeted revenue and CIP funds for Water/Waste Water Account
#625-082-0471-V522-9114.
City Manager
Approved:
Name: Denise Harpool [
Title: Senior Buyer
607 .AGENDA
CITY COUNCIL
AGENDA ITEM
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Lloyd V. Harrell, City Manager
DATE: June 20, 1995
SUBJECT: CONSIDER EMERGENCY PURCHASES FOR THE HICKORY CREEK 24"
SANITARY SEWER REPAIR
SUMMARY:
On May 24, 1995, a sanitary sewer was discovered running into
Hickory Creek near Highway 377. 150 to 200 gallons per minute
was discharged due to the collapse of a 24 inch sanitary sewer
line. The estimated costs to repair the collapsed line is as
follows:
· Excavation $56,000
· Material Purchase 13,463
· Bypass Pumping 6,537
$76,000
BACKGROUND:
On May 24, 1995, sanitary sewer was discovered running into
Hickory Creek near Highway 370. The 150 to 200 gallon per
minute discharge was due to the collapsing of the 24" sanitary
sewer line. The discharge was discovered due to
investigations of odor complaints in the area. The property
owner, Texas Natural Resource Conservation Commission and EPA
Region 6 were immediately notified upon discovery. Work began
to implement bypass pumping from the upstream manhole 883 feet
to the downstream manhole. The bypass pumping operation was
in place and running two days after discovery. The bypass
pumps must be watched 24 hours a day. The Wastewater Field
Services Division has set up 12 hour shifts to accomplish this
task.
Boyd Excavation was hired to look for the collapsed area on
Friday, May 26, 1995. On Monday, May 29, 1995, it was
discovered that only a small section had collapsed, but almost
378 feet of the pipe was damaged. A point repair could not be
made. 378 feet of the pipe would have to be replaced and a
new manhole installed.
Boyd Excavation has been working to prepare the site for
replacement. The estimated cost for excavation is $45,500.
To date $32,427 has been paid.
Once the site has been prepared, Jagoe Public will replace the
existing line. The City will supply materials. The estimated
cost is $13,463 for materials and $10,500 for the
installation. Installation of the replacement should begin on
June 14, 1995, and be completed by June 23, 1995.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED:
The Citizens of Denton, Denton Municipal Utilities, TNRCC, EPA
Region 6, Boyd Excavation, Jagoe Public, BARCO, Rohan, and
Plank.
FISCAL IMPACT:
The total estimated repair cost should be approximately
$76,000. The money will be taken from current revenue. Part
of the funding for the Egan, Congress and Panhandle CIP
project will be pushed into the next fiscal year to compensate
for the extra expenditures. The sliding of this project
enables the City to avoid using bond funds to finance the
repair. (See Exhibit I for detailed expense report.)
FULLY S~MITTED~
Lloyd V. Harrell J
City Manager
Prepared by:
Howard Martin, Director
Environmental Operations
Approved by:
R. E. Nelson, Executive Director
Department of Utilities
Exhibits: I. Detailed Expense Report
Hickory Creek 24" Sewer Repair
Detailed Expense Report
BYPASS PUMPING
Pump rental (Barco) $2,610.00
24" plug rental (Plank) $405.00
6" discharge hose (Barco) $3,428.96
Portable toilet rental (Texas Waste Management) $93.00
SUBTOTAL $6,536.96
MATERIALS
Shoring box rental (Plank) $1,018.00
24" sanitary sewer pipe (Rohan) $8,268.00
3/4" rock 142 tons (TXI) $1,397.00
chain (Bacrac) $280.04
5' diameter manhole (Griffif) $2,500.00
SUBTOTAL $13,463.04
EXCAVATION/CONSTRUCTION
Boyd Excavation $45,500.00
Jagoe Public $10,500.00
SUBTOTAL $56,000.00
TOTAL ESTIMATE $76,000.00
EXHIBIT I