1995-118AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of State law and city ordinances; and
WHEREAS, the city Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1757 ALL F. B. LEOPOLD $ 36,150.00
1766 1,2 TEMPLE $ 42,050.00
1766 3 TECHLINE $ 19,420.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and ~p~oval. ~
PASSED AND APPROVED this~ day of ~ ~ ~ , 1995.
BOB CASTLEBERRY, M~ ~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY~C!~ ATTORNEY
DATE: JUNE 20, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1757-UNDERDRAIN SYSTEM FOR FILTER #2 AT WATER
TREATMENT PLAN
RECOMMENDATION: We recommend this bid be awarded to the only bidder, F.B.
Leopold in the total amount of $36,150.00.
SUMMARY: This bid is for the purchase of an underdrain filter system for filter #2
which was installed when the Water Plant was built and has been out of service due
to structural damage. This filter, which is one of sixteen, filters pre-treated water
before being stored. The underdrain system is being upgraded to a more modern
system while the #2 filter is under reconstruction.
Only one bid was received in response to seven bid packages mailed to vendors.
BACKGROUND: Tabulation Sheet, Memorandum from Gerald Cosgrove.
PROGRAMS~ DEPARTME~NTS OR GROUPS AFFECTED: Water Treatment Division,
Water Utilities Department, Water Customers of the City of Denton.
FISCAL IMPACT: Budgeted funds for Water Treatment Maintenance Account #620-
081-0460-8301.
Re~ctf~lly su~b~itted: j
City Manager .0
Approved:
Title: Senior Buyer
608 .AGENDA
CITY of DENTON MUNICIPAL UTILITIES/901-A Texas Street/Denton,TX 76201
MEMORANDUM
TO: Tom Shaw, Purchasing Agent
FROM: Gerald P. Cosgrove, P.E., Engineering Administrator
DATE: June 12, 1995
SUBJECT: BID NIIMBER 1757 D-NDERDRAIN SYSTEM FOR FILTER NUMBER 2
AT WATER TREATMENT PLANT
The Utilities Department has reviewed the sole bid of F.B. Leopold
Company (Leopold). Staff recommends award to Leopold for the base
bid of $36,150. Do not award the two alternate bid items.
The Utilities Department budgeted $50,000 for this project (see
attached Budget Summary sheet). The Water Production Staff will
install the system. Leopold will inspect and certify the
installation, as specified in the bid.
BUDGET SUMMARY (WATER PROD.-0460)
Page 2
The chemical supply account has been reduced by $20,250 (4.68%)
due to lower net pricing of chemicals received in recent bids and
the grant funded conversion of the fluoride feed system which
allows the use of a more economical chemical feed stock.
Production Power funding has increased $47,536 (7.99%) due to
increases in the energy cost adjustment factor over the past year
and a half plus an anticipated 2% increase in electric rates.
Net projected KWH consumption for FY 94-95 has decreased by
0.54%.
Maintenance Account Funding has increased by $106,340 (69.39%).
The Water Tank Maintenance account to build a fund for painting
the High School Tank has increased $100,000 from last year's
$50,000 funding level. There is an additional $50,000 amount
added to the Building and Equipment account to reconstruct Filter
#2.
Funding levels for services has increased by $146,320 (4.87%).
This includes a $39,900 increase in the Lake Ray Roberts Debt
Service Payment, a $101,500 increase in the Recreation Facilities
Debt Service Payment and $12,000 to cover the Infor~tion
Collection Rule monitoring requirements of the
Disinfection/Disinfection By Product Rule Federal Regulations.
Fixed Assets have increased $41,000 (215.8%). This includes
$30,000 to fund the replacement of a 23 year old forklift and
$10,000 to construct an equipment shed to protect the fork truck,
a mower purchased in 1994 and a tractor purchased in 1988.
The net increase to the FY 94-95 budget proposed is $371,863
(7.69%). Increases in personnel services due to salary
increases, funding level increases for painting the High School
Tank, and £econstructing Filter #2, and increases to Debt Service
Payments for Lake Ray Roberts and for Recreation Facilities
account for $395,062 (92.3%) of the total budget increases
proposed. The net remaining increase to the budget is $46,278
which re~tesents a 0.96% net remaining increase from the FY 93-94
Budget.
DATE: JUNE 20, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1766 - CAPACITORS
RECOMMENDATION: We recommend this bid be awarded to the low bidder for each
item as follows:
ITEM QTY DESCRIPTION VENDOR PRICE TOTAL
1. 10 EA 1200 KVAR BANKS TEMPLE $ 3,790 EA $37,900
2. 12 EA 200 KVAR CAPACITOR TEMPLE $ 346 EA $ 4,150
3. 2 EA 1200 KVAR PADMOUNT TECHLINE $ 9,710 EA $19,420
For a total expenditure of $61,472.00.
SUMMARY: This bid is for the purchase of capacitors, capacitor banks and
padmount capacitors. Capacitors are used throughout the Electrical Distribution
System in maintaining the power factor to assure uniform voltage. This purchase
will be for upcoming project needs.
Four bid proposals were received in response to ten bid packages mailed to vendors.
BACKGROUND: Tabulation Sheet, Memorandum from Fara Emadi dated 6-7-95.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution
Division, Electric Utility Department, Electric Utility Customers of the City of
Denton.
FISCAL IMPACT: Budgeted Funds for Electric Distribution overhead/underground
services Account #610-103-1031-3680-9220-C536801A.
R~ctfully su.bnljtted
City Manager
Approved:
Name: Denise Harpool [ ~
Title: Senior Buyer
606 .AGENDA
CITY OF DENTON MUNICIPAL UTILITIES · 901-A TEXAS STREET · DENTON. TEXAS 76201
To: Denise Harpool, Purchasing Senior Buyer
From: Fara Emadi, Engineering Teach II
Date: June 7, 1995
Subject: BID #1766
The Electric Utility staffrecmmnends the approval of bid #1766 for the purchase of
capacitors to following companies:
· 1. Award line one for the purchase often 1200 KVAR capacitor banks, and line
two for the purchase of twelve 200KVAR units to Temple. They submitted the
lowest bid which met our specification.
· 2. Award line three for the purchase of two 1200 KVAR padmounted capacitor
banks to Techline. They submitted the lowest bid which met our specification.
Purposes for purchasing these capacitors are to update our stock levels, and maintain a
power factor of .98 or better.
The funding for these capacitors is included in the 94-95 BUDGET YEAR.
CC: Jim Harder, Director of Electric Uilities
Ralph Klinke, Superintendem of Electric Distribution
c:~t~\bid1766
"Dedicated to Quality Service"