1995-252AN ORDINANCE AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS,
EQUIPMENT, SUPPLIES OR SERVICES BID BY THE STATE PURCHASING GENERAL
SERVICE COMMISSION; PROVIDING FOR THE EXPENDITURE OF FUNDS
THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, pursuant to Resolution 92-019, the State Purchasing
General Services Commission has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law on behalf of the City of Denton; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described materials,
equipment, supplies or services can be purchased by the City
through the General Services Commission purchasing programs at less
cost than the City would expend if bidding these items
individually; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
purchase order for materials, equipment, supplies, or services,
shown in the "Purchase Orders" attached hereto, are hereby accepted
and approved as being the lowest responsible bids for such items:
PURCHASE
ORDER ITEM
NUMBER NO. VENDOR AMOUNT
61799 ALL IBM CORP. $ 4,897.00
SECTION II. That by the acceptance and approval of the above
numbered items set forth in the attached purchase orders, the City
accepts the offer of the persons submitting the bids to the General
Services Commission for such items and agrees to purchase the
materials, equipment, supplies or services in accordance with the
terms, conditions, specifications, standards, quantities and for
the specified sums contained in the bid documents and related
documents filed with the General Services Commission, and the
purchase orders issued by the City.
SECTION III. That should the City and persons submitting
approved and accepted items set forth in the attached purchase
orders wish to enter into a formal written agreement as a result of
the City's ratification of bids awarded by the General Services
Commission, the City Manager or his designated representative is
hereby authorized to execute the written contract which shall be
attached hereto; provided that the written contract is in
accordance with the terms, conditions, specifications and standards
contained in the Proposal submitted to the General Services
Commission, quantities and specified sums contained in the City's
purchase orders, and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items set forth in the attached purchase orders, the City
Council hereby authorizes the expenditure of funds therefor in the
amount and in accordance with the approved purchase orders or
pursuant to a written contract made pursuant thereto as authorized
herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
P SSE PP OVEn this / F day
BOB CASTLEBERRY, MA~ ~
ATTEST:
HERBERT L. PROUTY, CITY ATTORNEY
DATE: DECEMBER 19,199§
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Rick Svehla, Acting City Manager
SUBJECT: PURCHASE ORDER #61799-IBM CORP. in the amount of $4,897.00
for 1995196, $4,897.00 for 1996/97,
$4,897.00 for 1997/98 ($4,500.00 paid in
1994/95 on trail bases) for a total of
$19,191.00 including finance charges.
RECOMMENDATION: We recommend the lease purchase of an IBM PC Server Model
320 be approved and that funding be paid over a 4 year period as outlined above.
Data Processing Advisory Board recommends approval.
SU~RY: This lease purchase is for the acquisition of an IBM Model 320 File
Server for use by the Administrative Services Division. The unit is being purchased
utilizing the State of Texas General Services Commission Cooperative Purchasing
Program.
The purchase will be funded over a 48 month time frame at an annual rate of 8.34%.
BACKGROUND: Purchase Order #61799 in the amount of $4,897.00; Resolution No.
R92-019 authorizing participation in the State of Texas Purchasing Program; IBM
Term Lease Supplement; Data Processing Advisory Board Minutes.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Administrative Services
Division.
FISCAL IMPACT: Funds for this purchase will come from the budget for each
prospective fiscal year.
ully submitted:
Acting City Manager
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
676.A~ENDA
A RESOLUTION AUTHORIZING PARTICIPATION IN PURCHASING PROGRAMS OF
THE STATE PURCHASING AND GENERAL SERVICES COMMISSION; DESIGNATING
A CITY REPRESENTATIVE TO SIGN AND DELIVER ALL NECESSARY DOCUMENTS
IN CONNECTION THEREWITH; AND PROVIDING AND EFFECTIVE DATE.
WHEREAS, the City Council of the city of Denton, Texas, pur-
suant to the authority granted by Sections 271.081-271.083, Local
Government.Code, V.T.C.A., as amended, desires to participate in
described purchasing programs of the State Purchasing and General
Services commission, and
WHEREAS, the city Council is in the opinion that participation
in these programs will be highly beneficial to the taxpayers of the
City of Denton through the anticipated saving to be realized; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY RESOLVES:
SECTION I. That the City Council of the City of Denton, Texas
does request that the State Purchasing and General Services
Commission include its stated need on certain of the Commission's
annual contracts.
SECTION II. That Tom Shaw, Purchasing Agent, is authorized and
directed to sign and deliver all necessary requests and other docu-
ments in connection therewith for and on behalf of the City of
Denton, Texas.
SECTION III. That the city Council acknowledges the City's
obligation to pay participation fees established by the Commission.
SECTION IV. That this resolution shall become effective imme-
diately upon its passage and appr~ ~
PASSED AND APPROVED this the /' day of , 1992.
/
) ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPRO AS TO LEGAL FO~:
DEB~ A. D~YOVITCH, CITY ATTO~EY
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