1995-090AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1732 ALL S.D.P.TELESPECTION INC. $ 48,056.00
1746 l&3 PRIESTER $ 29,537.00
1746 2 PREFERRED SALES $ 4,454.00
1746 4&5 WESCO $ 15,035.00
1754 ALL ARROW INDUSTRIES EXHIBIT"A"
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
i~ediately upon its passage and approval.
PASSED AND APPROVED this~~d day of ~, 1995.
BOB CASTLEBERRY, MAY~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APP~ED AS~TO LEGAL FO~:
MICHAEL A. BUCEK, ACTING CITY ATTORNEY
BID # 1754
~BID NAME REFUSE BAGS ARROW
IND.
OPEN DATE APRIL 20, 1995
# QUANTITY : :DESORiPT!ON?-' ..... ili i' iiiVENDORi'~~
l. 60/M 30 GALLON PLASTIC REFUSE $2.30 EXHIBIT "A"
ROLLS BAGS, 1.5MIL. AS PER THE
ATFACHED SPECIFICATIONS
FOR LINEAR LOW DENSITY
POLYETHYLENE. 52 BAGS
PER ROIJ.
2. 1500 SMALL ROLL $1.32
ROLLS SAMES AS ABOVE 30 BAGS
PER ROLL
FtIE ABOVE MANUFACTURER
CERTIFIFES THIS BAG TO
CONTAIN % LINEAR LOW 40%
DENSITY POLYETHYLENE
RESIN.
DELIVERY 7-14 DAYS
DATE: MAY ~., 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #173~. - SELF-PROPELLED POWER DOLLY
RECOMMENDATION: We recommend this bid be awarded to the bidder meeting
specification, S.D.P. Telespection, Inc., in the total amount of $48,056.00.
S~RY: This bid is for the purchase of a self-propelled power doily. This
machine is used by the Electric Distribution Department in transporting and setting
utility poles and padmount transformers in areas such as back lot easements, which
are unaccessible by normal utility trucks.
The lower bid of U. E. C. offered a 16 horsepower motor instead of the 20 horsepower
specified and only 4 wheel "all wheel" drive instead of the 6 wheel "all wheel" drive
as specified. Both requirements are necessary to assure adequate power and
traction.
Two bids were received in response to four bid packages mailed to vendors.
BACKGROUND: Tabulation Sheet, Memorandum from Fara Emadi dated 4-10-95.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution
Department, Electric Utility Customers of the City of Denton.
FISCAL IMPACT: Budgeted Funds for Electric Distribution Motor Pool replacement
for 1995 Account #610-103-1031-4260-8611 with a balance of $195,940.79. '
~~<~~Re~ ully s bm' ~1: /
City Manager
Prepared by:
Name: Denise Harpool [
Title: Senior Buyer
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
597 .AGENDA
CITY OF DENTON MUNICIPAL UTILITIES · 901-A TEXAS STREET · DENTON. TEXAS 76201
MEMORANDUM
TO: Tom Shaw, Purchasing Agent
FROM: Fara Emadi, Engineering Tech II
Electric OH/URD/Services
DATE: April 10, 1995
SUBJECT: ACCEPTANCE OF BID #1732
The City of Denton Utilities recommends the acceptance of Bid
#1732 for the purchase of the Self-Propelled Power Dolly Easement
Machine to S.D.P. Telespection, Inc. They are the low bidders to
meet our specifications.
Specifications were asked for:
1. 20 hp motor
S.D.P. Telespection, Inc. bid 20 hp
UEC bid 16 hp
2. Need "all-wheel" drive vehicle
S.D.P. Telespection, Inc. bid 6-wheel drive
UEC did not.
The main purpose of this machine is to set poles, replace
padmount transformers in back lot easements that are inaccessible
by heavy equipment, which necessitates excavating holes for pole
installation and/or replacement by hand without use of this
machine. One of the major concerns in the ingress and egress of
these easements is to have adequate power and traction to
accomplish these assignments. Both of these areas have caused
undue duress in the past.
cc: Jim Harder, Director, Electric Utilities
"Dedicated to Quality Service"
DATE: MAY 2, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1746 - DISTRIBUTION TRANSFORMERS
RECOMMENDATION: We recommend this bid be awarded to the low evaluated bidder
for each item as follows:
ITEM TRANSFORMER VENDOR TOTAL
1&3 2500KVA & 225KVA PRIESTER $29,537.00
2 167 KVA PREFERRED SALES $ 4,454.00
4&5 25KVA & 50KVA WESCO $15,035.00
For a total expenditure of $49,026.00
SUMMARY: This bid is for the purchase of padmounted and conventional overhead
transformers. These transformers will be used by the Electric Distribution
Department in new developments and for back up stock.
Nine proposals were received in response to nineteen bid packaged mailed to
vendors.
BACKGROUND: Tabulation Sheet, Memorandum and Evaluation from Festus Okolie
dated 4-10-95.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution
Department, Electric Utility Customers of the City of Denton.
FISCAL IMPACT: Budgeted funds for Electric Distribution for 1995 Account #610r
103-1031-3680-9222-C536801A with a balance of $200,052.70.
~y.~bm~~Respe lly s bmi :
Lloy~/V. Harrell
City Manager
Prepared by:
Name: Denise Harpool
Title: Senior Buyer
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
596 .AGENDA
CITY OF DENTON MUNICIPAL UTILITIES · 901-A TEXAS STREET · DENTON. TEXAS 76201
M~MORANDUH
TO: Denise Harpool, Purchasing Senior Buyer
FROM:~ Festus Okolie, Engineering Associate
DATE: April lO, 1995
SUBJECT: PURCHASE OF (A) 167 KVA, 225 KVA, AND 2500 KVA PADMOUNT
TRANSFORMERS
(B) 25 KVA AND 50 KVA CONVENTIONAL OVERHEAD
TRANSFORMERS BID# 1746.
The Electric Utility Staff recommends the purchase of the 25 KVA. 50 KVA,
167 KVA, 225 KVA, 2500 KVA Padmount (PMT) and Conventional (CONV) type
transformers (Bid number 1746) from WESCO, PREFERRED SALES and PRIESTER as
tabulated below, for the total cost of $49,026.00.
BIDDER TRANSFORMER TOTAL PRICE
SIZE, VOLTAGE, PHASE TYPE QTY ($)
PREFERRED 167KVA, 240/480V, 1~ PMT 2 4,454.00
PRIESTER 225KVA, 120/240V, 3~ PMT 3 12,558.00
PRIESTER 2500KVA, 277/480V, 3~ PMT 1 16,979.00
WESCO 25KVA, 120/240V. 1~ CONV 15 7,935.00
WESCO 50KVA, 120/240V, 1~ CONV 10 7,100.00
SUM TOTAL: $49,026.00
The evaluation was based on the calculated cost (Initial and Operating).
Transformers with lower bid unit cost but higher power losses resulted in higher
calculated costs. See the attached transformer evaluation sheet.
cc: Jim Harder, D~rector of Electric Utilities
Joe Cherri, Electric Engineering Administrator
Ralph Klinke, Superintendent of Electric Distribution
"Dedicated to Quality Service"
TRANSFORMER EVALUATION SHEET
APRIL4, 1995 BID Cf 1746
PREPARED BY: FESTUS OKOLIE EXHIBIT 1
LOSS/COST EVALUATION OF A 167KVA, 240/480V SINGLE PHASE PADMOUNTED LOOP FEED
TRANSFORMER
POLELINE
i TECHLINE HOWARD 278[ -~-375 I-- ~.59 -~8~(~ ..... $2,330.00 L ' $~4,76-2-
~ KBS ELECT. 1 COOPER 2241 17~,0~ 2.13 12 $2.224.00 [ __ $!_5_,_6_99
'KBS ELECT. 2 I~RMco 272! 16_5..1_ I~_ 2._0_02-6' .... $2,345.00 I $15,937
:WESCO ~BB 3271 1195 1.12 8~0 ...... ~,885.00 ] - $-16,09~
:~TEMPLE - eE 2951 1553'1"-2.4~-' ~ ...... $3,935.00 j-- $_2_~7999
LOSS/COST EVALUATION OF A 225KVA PADMOUNT, 120/240V THREE PHASE TRANSFORMER
RADIAL FE.ED_
CUMM NS
KBS ELECT ~
IN .......... ~ ..... t--- I~l'~)~l[~
POLEL E
[PRIESTER -' [(~'5~)pEF~'- 591/2276j 3_ 18_ __!__3_ ............. _$4,~_86.00.J ....$2_4,4_98_i
[ TECHLINE
KBS ELECT 1 COOPER 591 2276 /
, PREF. SALES PAUWELS 433 ' 24~-3 [_~2.7o_L8 -__tg .j .... _$.¢,459.001 __~$.2_4,980 ~
[WESCO ~ABB '' ! 4141 2172~ZJ8-__1_0 __/ --$--4'738'¢-0-I ..... $.25_,_030_~
~SE~CO- " §E§CO .... 490 '---2140 1 4.001 17 $5,789.00 $28,874!
i VANTRAN VANTRAN
LOSS/COST EVALUATION OF A 2500KVA PADMOUNT, 277/480V 3 PHASE RADIAL FEED
TRANSFORMER __ MADE NL TL-- ~ D~LI~I~h~ --' BiD UNIT ~AL-CUL~'-EDi
BIDDER .... BY LOSSES LOSSESt.~_%_Z---~TIM~E-(~W~S~)'---1------ ...... ~0ST
,CUMMINS .~ _.___i~_~ ................. NOB~D
i KBS ELECT. 2 l ............... i~~ 1--
: POLELINE I .........
i KBS ELECTs: 1 [_c_ooP_E_B 3133 ......... i-~, ...... $1~,330.00
;WESCO iABB I 2757 __ ~
'TEMPLE iCE I 2~75 -~i~ 17-'--
TECHLINE / HOWARD F 2229 2046~ 5~5 1~8~
; PREF. SALES [PAUWELS 2215 18~3~_~_ ~i-~ ~212 - $~2,692.0~)l -~1~5~
i VANTRAN ~'~ANTRAN 3700 2070(~__~ 1-O~---
SESCO -._~§E-~O---I 6905 - 30700~--§~7~' ~7 .......
A'~(FMRBID\BID1746 ...... _-. : __-_..:~=.. __:--- : ...........
TRANSFORMER EVALUATION SHEET
APRIL4. 1995 BID # 1746
PREPARED BY: FESTUS OKOLIE EXHIBIT
LOSS/COST EVALUATION OF A 25KV,A CO_Ny_ENTIONAL 120/240V SINGLE PHASE T.R_A__NSF .O_.R__MER
' i'-_'-MADE NL i TL I~'~:-I~iV~'R~'--_-'~iD ONIT-_ .C_A. LCULA_TE_~
BIDDER ...............
VANTRAN 57 NO BID
PREF. SALES 'C: MoLONE'f 67/ 32(~ ........................ 1.73 10 $512.00 ......... $~,~8-
PRIESTER COOPER 70] 273 -~-~-'~,~ ~ ..... ~ '- $575.001 .... ~3,3~2-
KBS ELECT. i '800PER 70 273 -~.7.4 -'~
CUMMINS ~. MOLONE'~ 67 3~ -~.~3 10~ ~ -'--$-53P.0~ ..... ~-~35
TEMPLE .......... :(3~ ..... ~)~ - ,~ --~ ~----/----$5i~.0~ ...... §~-,5~6
POLiO:LINE -'- KUHLMAN 66 - ~3i;3
KBS ELECT. 2 'ERMc0 58 ~-8-4-
TECHLINE :PiOWARD 58 4~'~ '~:~.0_~_.-2~- ~:/; - _j-_~- - ~474~00 ......
SESCO - i ESb5_ .... 17 ----
LOSS/COST EVALUATION OF A 50KVA CONVENTIONAL 120/24OV SINGLE PHASE TRANSFORMER
' MADE NL J - T~. ----~L~-EL~F~ ~ BIO UNIT ].CAi_cui..~-"~E~-E
WESCO ~ABB -'- 9~.J --578 --~.~9_j_8 ' 10 % $710.00.j $5,195
PREF. SALES ~. M0'~'b~ ~'~ ............. ~'~-'--~
CUMMINS ~. MoP'NEw 12~] -'~7 ~ ..... j - $7~6.~/ ..... $5,2~'
POLELINE ]KUHLMAN 108~- ~5~'-~1 8
TEMPLE '/~E 13~']~-~7 2.181 4
PR ESTER [~PER 106] - ~---1.50~ 1~ -
KBS ELECT. 2 -[ ERMCO 119] '" ~ ~ 1~ ........ $88~.~-j .... ~,~-
KBSELECT. 1 ~00'PER - 106~- ~~[~
TECHLINE - HOWARD 111/-- ~- 1.951 25 - 27 ~ ~¢~ ~~4
A.\XFMRBID\BID1746: -.:::
DATE: MAY 2, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1754 - REFUSE BAGS
RF. COMMENDATION: We recommend this bid be awarded to the low bidder, Arrow
Industries, for the unit prices of $2.30 per 52 bag roll and $1.32 for the 30 bag roll.
This will be an estimated annual expenditure of $139,980.00.
S~RY: This bid is for an annual price agreement for the purchase of plastic
refuse bags, which are issued to residential solid waste customers of the City of
Denton. These bags are inventory stock and issued to the Solid Waste Department
for distribution to customers. This bid will be in effect for one year with renewal
at the same terms.
Four bid proposals were received in response to eight bid packages mailed to
vendors.
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Warehouse Working Capital,
Solid Waste Department, Residential Solid Waste Customers of the City of Denton.
FISCAL IMPACT: Warehouse Working Capital for 1995 Account Number #710-043-
0582.
City Manager
Prepared by:
Name: Denise Har~
Title: Senior Buyer
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
601 .AGENDA