1995-082AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING
A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and negotiated
competitive sealed proposals for the purchase of necessary
materials, equipment, supplies or services in accordance with the
procedures of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described proposals are
the best responsible proposals for the materials, equipment,
supplies or services as shown in the "Proposals" submitted
therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Proposals" attached hereto, are hereby accepted and approved as
being the best responsible proposal for such items:
RFSP ITEM
NUMBER NO. VENDOR AMOUNT
1742 ALL TMG CONSULTING INC. $ 34,000.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted proposals, the City accepts the
offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services
in accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Invitations, Request
for Proposals, supplier proposals and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted proposals wish to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the proposal, the City
Manager or his designated representative is hereby authorized to
execute the written contract which shall be attached hereto;
provided that the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained in the final negotiated response to the City's
Request for Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted proposals, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved proposal or pursuant to a written
contract made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and,ap~roval.~
BOB CASTLEBERRY, MAYO~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
MICHAEL A. BUCEK, ACTING CITY ATTORNEY
DATE: APRIL 18, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: RFSP #1742 - LONG RANGE INFORMATION SERVICES PLAN
RECOMMENDATION: We recommend this proposal be awarded to TMG Consulting
Inc. in the amount of $34,000.00.
S~RY: This proposal is for the development of a plan to implement a long range
strategy that will serve as a guide for the next 10 years in the area of the
Information Services Department. The goals and objectives of the plan include the
following:
* Replacement of old and obsolete equipment.
* Replacement of outdated and functionally obsolete software.
* Public access to appropriate City of Denton Information.
* Paper reduction. Imaging, electronic mail, electronic reports and user
report writing tools are some of the items that should be examined and
addressed.
* Software acquisitions. Purchased packages, in-house development, off-the-
shelf software would be just some of the methods that should be examined.
* Connectivity of various networks and equipment platforms with any
standardization and conformity needs addressed.
* Staffing levels to support the various software acquisitions examined.
* Staffing requirements needed to provide user support and training at the
levels outlined.
* Funding methods for these areas. Leasing, outright purchase, lease / purchase
and capital versus operating are some of the items that should be examined and
addressed.
* Role of the Long-Range Strategic Planning Task Force in future years.
* Prioritization of implementation of the above activities with a schedule
outlining the first five (5) years of activities.
The contract proposal from TGM Consultants includes $30,000 in fixed professional
fees and a not to exceed reimbursable expense total of $4,000.00.
Other responses for similar studies were $47,400 from the Accord Group and $82,000
from the Gartner Group Consulting Services.
Data Processing Advisory Board recommends approval.
CITY COUNCIL REPORT
APRIL 18, 1995
PAGE 2 OF 2
BACKGROUND: Minutes from Data Processing Advisory Board.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Information Services Division
and all other departments and divisions of the City of Denton.
FISCAL IMPACT: This study will be funded from 1994-95 budget funds. An amount
of $50,000.00 was approved for this study during the budget process.
Respectfully submitted:
Approved:
Name: Tom~D. Shaw, C.P.M.
Title: Purchasing Agent
595 .AGENDA
04/11/95 10:41 '~'$17 566 8533 CltF of Denton ~002/002
MINUTES OF
DATA PROCESSING ADVISORY BOARD
MI~.i~.TING OF APRIL 10, 1995
MEMBERS PRESENT: Don Edwards, Rosa Lawton and Renae Seely
MEMBERS ABSENT: Gene Luster and Bruce Mitchell
OTHERS PRESENT: Gary Collins
Rosa Lawton made a motion that the minutes of the January 30, 1995
meeting be approved. Renae Seely seconded the motion and it passed
unanimously.
Gary Collins discussed the three responses to the request for bids
on a consulting contract to develop a Long Range Information
Technolo~yplan and how TMG Consulting was low bidder. Renae Seely
made a motion that the D.P. Advisory Board recommend the City
Council award the contract to TMG Consulting Inc. to assist the
city staff in developing a Long Range Information Technology plan.
Rosa Lawton seconded the motion and it passed unanimously.
There being no further business the meeting was adjourned.
APR 11 '95 18:43 817 566 8533 PAGE.882