1995-069 ORDINANCE NO. ~---~
AN ORDINANCE AMENDING ORDINANCE NO. 95-054 RELATING TO THE AWARD OF
BID NUMBER 1733 FOR THE PURCHASE OF SERVICE BODIES AND CRANE TO
PROVIDE FOR THE PURCHASE OF ONE CRANE]SERVICE BODY, BID ITEM #3;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City on March 21, 1995 authorized the purchase of a clone
service body from Commercial Body per Ordinance No. 95-054; and
WHEREAS, the City desires to recend award to Commercial Body for Bid Item
#3 and award the purchase of Bid Item #3 to Total Truck; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS;
SECTION I. That Ordinance No. 95-054 is hereby amended to provide for the
purchase of one (1) cr~ne/service body from Total Truck pursuant to the terms of
Bid Number 1733.
SECTION II. That Bid Number 1733 is hereby amended to provide for
additional eompen.o, ation of $113.00; total price payable to Total Truck is $17,359.00
under thin ordinance.
SECTION III. That the funds for thin amendment are to be expended from
the City's Motor Pool Replacement funds approved by the City Council in the 1994-95
Budget.
SECTION IV. That this ordinance sh~ll become effective immediately upon
its passage and approval.
BOB CASTLEBERRY, ~AY~
ATTEST: /
JENNIFER WALTERS, CITY SECRETARY
OV AS TO LEGAL FORM:
MICHAEL A. BUCEK, ACTING CITY ATTORNEY
045.0RD
DATE: APRIL 11, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1733 - SERVICE BODIES AND CRANE
RECOMMENDATION: We recommend that the Council Award of Bid Item 3 to
Commercial Body be withdrawn and that Bid 1733 Item 3 be awarded to the lowest
bidder meeting specification, Total Truck in the amount of $17,359.00.
S~RY: The truck body that appeared to be the lowest bidder and recommended
for award on March 21, 1995 did not meet specification. The body offered by
Commercial Body was a standard duty utility body reinforced to accept a hydraulic
crane. Our specification calls for a body designed and manufactured specifically for
a crane installation.
Mr. Jack Jarvis, Fleet Superintendent, discovered this discrepancy after award by
Council but prior to issuance of a purchase order. We anticipate that the lighter
duty body will have a shorter life expectancy and less serviceability for its intended
use. The additional $113.00 expenditure is insignificant in the overall investment
in this truck.
BACKGROUND: Tabulation Sheet, Memorandum from Jack Jarvis dated 3-30-95.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Motor Pool Operations and
Wastewater Treatment Plant (Truck Owner).
FISCAL IMPACT: The $113.00 additional funding will come from Motor Pool vehicle
replacement funds.
loydeCt~lly submitted:
City Mgnager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
588 .AGENDA
CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS76201
MEMORANDUM
TO: Tom Shaw, Purchasing Agent
FROM: ~¢Jack Jarvis, Superintendent of Fleet Services
DATE: :'; March 30, 1995
SUBJECT: CHANGE IN AWARDING BID j¢ 1735 il CRANE BODY AND CRANE
The lowest bid for the crane body and crane was 517,246 submitted by Commercial
Body and consequently this company was awarded the bid for this piece of
equipment. Upon further review, I have discovered there was an oversight on mv
part as to the type of body that was bid.
Commercial Body bid a utility service body with a built up section at the rear for
mounting the crane. What is needed, and was requested in the specifications, for
this piece of equipment is a crane body, not a beefed up utility body. The
difference between the two bodies is that the crane body is built with heavier
materials within the complete unit along with factory built heavy bracing inside the
bodv for mounting the crane.
It is mv recommendation that we award this bid to Total Truck and Equipment for
$17,359. This company bid a full crane body in accordance with the bid
specifications. There is only a $113 difference in the bid amounts.
817/566-8200 D/FW METRO 434-2529