1995-056j:\wpdocs\ord\budgetam.ord
AN ORDINANCE AMENDING THE 1994-1995 BUDGET OF THE CITY OF DENTON,
TEXAS BY APPROPRIATING THE SUMS OF $20,833 FROM THE UNOBLIGATED
FUND BALANCE OF THE MOTOR POOL FUND TO ACCOUNT NUMBER 720-025-0584-
9104 TO PROVIDE FOR THE PURCHASE OF A PASSENGER VAN FOR THE PARKS
AND RECREATION DEPARTMENT; PROVIDING FOR PUBLICATION; AND DECLARING
AN EFFECTIVE DATE.
WHEREAS, the available funds for expenditure in the Motor Pool
Fund for the purchase of vehicles are about depleted by reason of
the earlier purchase by the city of all vehicles budgeted for
acquisition in the 1994-95 budget;
WHEREAS, Sec. 8.08 of the Charter of the City of Denton and §
102.009 of the Texas Local Government Code provide a governing body
may authorize an emergency expenditure as an amendment to the
original budget only in a case of grave public necessity to meet an
unusual and unforeseen condition that could not have been included
in the original budget through the use of reasonably diligent
thought and attention; and
WHEREAS, the City Council finds that the failure to expend the
funds requested in the memorandum attached to the Director of
Fiscal Operations from the Superintendent of Leisure Services dated
March 13, 1995 will create a grave public necessity; NOW THEREFORE,
THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS:
SECTION I. That the 1994-95 Budget of the City of Denton,
Texas is hereby amended by appropriating the sum of $20,833 from
the unobligated fund balance of the Motor Pool Fund to Account
Number 720-025-0584-9104 to purchase a passenger van for the Parks
and Recreation Department to replace the van that was burned beyond
repair on February 22, 1995 which event could not been anticipated
at the time of the adoption of the 1994-95 Budget.
SECTION II. That the City Secretary shall attach a copy of
this ordinance to the 1994-1995 budget and publish a copy of this
ordinance in the next issue of the Denton Record-Chronicle.
SECTION III. That this ordinance shall become effective from
and after its date of passage.
PASSED AND APPROVED this the~/~day of ~, 1995.
CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E. McKINNEY / DENTON, TEXAS 76201
Memorandum
Date: March 13, 1995
To: Harlan Jefferson
Director of Fiscal Operations
From: Janet Simpson
Superintendent of Leisure Services
Subject: Emergency Acquisition of 15 Passenger Van
On February 22, 1995, the Leisure Service Division's 15 passenger Ford van burned at McNair
Elementary School. It was in use by the After School Action Site, and had just returned from a
trip to Eureka Playground at South Lakes Park.
The 1985 Ford van had accumulated close to 100,000 miles. The van was used 231 times over
the last year carrying approximately 3,000 participants. Participants were primarily children in the
After School Action Site program and summer camps, as well as, senior citizens, who used the
van for choir/band trips and day trips. The outdoor nature program used the Ford van exclusively
for out of town trips because it was the division's most reliable vehicle.
The division has only one other van, a 1986 Plymouth with over 97,000 miles. This van receives
limited usage due to the fact that it has broken down on the side of the road six times in the last
year with participants on board. Before the loss of the Ford van, the Plymouth was not allowed
to leave the city limits unless no other transportation could be arranged. Even so, this van made
228 trips last year. Jack Jarvis, Superintendent of Fleet Services, concurs that this van is not
reliable due to maintenance concerns. The Parks and Recreation Department was already in the
process of adding the van that was approved in the budget.
The Leisure Services Division is requesting that an emergency purchase of the 15 passenger
replacement van be approved. The division must provide safe and reliable transportation to the
citizens of Denton who participate in city programs.
7/566-8200 D/FW METRO 434-2529
Page 2
Van Purchase
If the division has to wait through another budget process, it will be March 1996, before the
replacement will arrive. The division cannot afford to delay this purchase for that length of time
due to safety issues related to the division's remaining van.
Jack Jarvis confirmed that the van can be purchased under a current contract for $20,833 from the
Motor Pool Replacement Fund, plus $709 in Motor Pool payments. The Leisure Services
Division will then submit a supplemental package for fiscal year 1995-96 to continue motor pool
payments.
Please contact my office at 566-8274 if you need any additional information.
Jane¢in~pso~ ' ~