1995-054 ORDINANCE NO. ~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1718 1A-1E TATE MFG EXHIBIT A
1718 2A-2C TATE MFG EXHIBIT A
1718 3A SOUTHWESTERN EQUIPMENT EXHIBIT A
1718 3B,3E,3F TATE MFG EXHIBIT A
1718 3C,3D IDS EXHIBIT A
1728 SECTION I WESCO EXHIBIT B
1-19
1728 SECTION I TRANSDATA EXHIBIT B
20A-21B
1728 SECTION II CUMMINS EXHIBIT B
1-3
1728 SECTION III CUMMINS EXHIBIT B
1-13
1728 SECTION III WESCO EXHIBIT B
14,15
1728 SECTION IV WESCO EXHIBIT B
1-9
1728 SECTION IV PRIESTER EXHIBIT B
10,11
1728 SECTION IV TEMPLE EXHIBIT B
10A,11A
1733 1 VAN & TRUCK $ 4,290.00
1733 2 FONTAINE TRUCK $ 2,734.00
1733 3 COMMERICAL BODY $17,246.00
1739 ALL INDUSTRIAL DISPOSAL $17,123.00
SUPPLY
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this~day of ~ , 1995.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
MICHAEL A. BUCEK, ACTING CITY ATTORNEY
BID # 1718 - EXHIBIT A
I. FRONT LOAD
CONTAINER
ITEM VENDOR UNIT PRICE
A. TATE MFG $ 289.00 EACH
B. TATE MFG $ 356.00 EACH
C. TATE MFG $ 473.00 EACH
D. TATE MFG $ 535.00 EACH
E. TATE MFG $ 527.00 EACH
II. SIDE LOAD CONTAINERS:
ITEM VENDOR UNIT PRICE
A. TATE MFG $ 230.00 EACH
B. TATE MFG $ 254.00 EACH
C. TATE MFG $ 283.00 EACH
III. COMPACTOR EQUIPMENT:
ITEM VENDOR UNIT PRICE
A. SOUTHWESTERN EQUIP $5,958.00 EACH
B. TATE MFG $3,901.00 EACH
C. IDS $9,917.00 EACH
D. IDS $9,727.00 EACH
E. TATE MFG $2,628.00 EACH
F. TATE MFG $2,365.00 EACH
1718.EXH
BID # 1728 - EXHIBIT B
SECTION I. SECTION II.
ITEM VENDOR UNIT PRICE ITEM VENDOR UNIT
PRICE
1. WESCO $ 37.50 1. CL~I NS $ 302.00
2. WE~CO $ 149.00 2. CIJ~IINS $ 414.00
3. WESCO $ 26.50 3. ~NS $ 382.00
4. ~ $ 130.00
~. ~ ~ ~o.oo SECTION III.
9. ~ * 187.00 4. C~N8 $ 38.46
i3. ~ $ 187.00 8. C~NS $ 53.84
14. ~ $ 187.00 9. C~NS $ 53.84
15. ~ $ 180.00 10. C~N8 $ 53.84
16. ~ $ 180.00 11. ~NS $ 53.84
17. ~ $ 180.00 12. ~N~ $ 53.84
~. ~so~m $2~o.oo SECTION IV.
2. ~ $ 23.00
3. ~S~ $ 35. O0
4. ~ $ 75.00
5. ~ $ 78.00
6. ~S~ $ 67.00
7. ~ $ 68.00
8. ~ $ 129.00
9. ~ $ 132.00
1~. ~ $ 520.68
11. P~R $ 614.00
1~. ~LE $ 683.48
DATE: MARCH 21, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1718 - REFUSE CONTAINERS
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder as
listed below:
I. FRONT LOAD CONTAINERS:
ITEM VENDOR UNIT PRICE
A. 3 CU YD TATE MFG $ 289.00 EACH
B. 4 CU YD TATE MFG $ 356.00 EACH
C. 6 CU YD TATE MFG $ 473.00 EACH
D. 8 CU YD FLAT TATE MFG $ 535.00 EACH
E. 8 CU YD SLANT TATE MFG $ 527.00 EACH
II. SIDE LOAD CONTAINERS:
ITEM VENDOR UNIT PRICE
A. 2 CU YD TATE MFG $ 230.00 EACH
B. 3 CU YD TATE MFG $ 254.00 EACH
C. 4 CU YD TATE MFG $ 283.00 EACH
III. COMPACTOR EQUIPMENT:
ITEM VENDOR UNIT PRICE
A. 2.3 CU YD COMPACTOR SOUTHWESTERN EQUIPMENT $5,958.00 EACH
B. 42 CU YD RECEIVER TATE MFG $3,901.00 EACH
C. 30 CU YD COMPACTOR/ IDS $9,917.00 EACH
CONTAINER
D. 20 CU YD COMPACTOR/ IDS $9,727.00 EACH
CONTAINER
E. 30 CU YD OPEN TOP TATE MFG $2,628.00 EACH
F. 20 CU YD OPEN TOP TATE MFG $2,365.00 EACH
Total annual estimated award is $170,000.00.
SUMM~RY: This bid is for the annual contract to supply refuse containers for the
Commercial Solid Waste Division. The containers will be purchased only on an as
needed basis over the next twelve months.
Section I and 2 are awarded as a group so we can combine requirements to ail for
truck load shipments eliminating freight charges.
CITY COUNCIL REPORT
MARCH 21, 1995
PAGE 2 OF 2
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Commercial Solid Waste
Division and their customers.
FISCAL IMPACT: Purchase of these containers will be funded from Motor Pool lease
funds. The using department will reimburse Motor Pool over a 36 month period.
~t fu.~~t t e d:
l~yd V. Hatred, /
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
581 .AGENDA
DATE: MARCH 21, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID#1728-ELECTRIC METERS]CURRENT TRANSFORMERS]METER
SOCKETS
RECOMMENDATION: We recommend this bid be awarded to the low evaluated bidder
meeting specifications, as follows:
SECTION I. SECTION II.
ITEM VENDOR UNIT PRICE ITEM VENDOR UNIT PRICE
1. wesco $ 37.50 1. cu~Ns $ 302.00
2. WESCO $ 149.00 2. CUMMINS $ 414.00
3. WESCO $ 26.50 3. CUMMINS $ 382.00
4. WESCO $ 130.00
5. wesco $ 13o.oo SECTION III.
6. WESCO $ 150.00 1. CUMMINS $ 27.94
7. WESCO $ 187.00 2. CUI'E'IYNS $ 27.94
8. WESCO $ 187.00 3. CUF~INS $ 27.94
~. wEsco $ 187.00 4. c~INs $ 38.46
10. WESCO $ 187.00 5. CUMMINS $ 38.46
11. WESCO $ 180.00 6. CUMMINS $ 53.84
12. WESCO $ 180.00 7. CUMMINS $ 53.84
13. WESCO $ 187.00 8. CUMMINS $ 53.84
14. WESCO $ 187.00 9. CUMMINS $ 53.84
15. WESCO $ 180.00 10. CUMMINS $ 53.84
16. WESCO $ 180.00 11. CUMMINS $ 53.64
17. WESCO $ 180.00 12. CUMMINS $ 53.84
18. WESCO $ 180.00 13. CU~4INS $ 55.89
19. WESCO $ 29,00 14. WESCO $ 445.00
20A. TRANSDATA $1450.00 15. WESCO $ 520.00
20B. TRANSDATA $1525.00
20C · TRANSDATA $1575.00
2lA. TRANSDATA $2550.00
2lB. TRANSDATA $2650.00
CITY COUNCIL REPORT
MARCH 21, 1995
PAGE 2 OF 3
RECOMMENDATION (CON'T):
SECTION IV.
ITEM VENDOR UNIT PRICE
1. WESCO $ 24.00
2. WESCO $ 23.00
3. WESCO $ 35.00
4. WESCO $ 75.00
5. WESCO $ 78.00
6. WESCO $ 67.00
7 . WESCO $ 68.00
8. WESCO $ 129.00
9. WESCO $ 132.00
10. PRIESTER $ 435.00
10A. TEMPLE $ 520.68
11. PRIESTER $ 614.00
This will be an estimated annual purchase of $117,659.55
SUMMARY: This bid is for an annual price agreement to purchase electric meters, current
transformers and meter sockets. These items are used by the Electric Metering Department
and are stocked in the warehouse inventory. These meters, CT's and sockets will be
purchased as needed to replenish warehouse stock.
Seven (7) bid proposals were received in response to nine (9) bid packages sent to
vendors.
BACKGROUND: Tabulation Sheet, Memorandum from John Gandy dated March 14, 1995.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Warehouse Inventory, Electric
Metering Department, Utility Division, Electricity Rate Payers.
FISCAL IMPACT: Warehouse Working Capital for 1995 and Budgeted Funds for Electric
Metering for 1995.
CITY COUNCIL REPORT
MARCH 21, 1995
PAGE 3 OF 3
City Manager
Prepared:
Name: Denise Harpool[
Title: Senior Buyer
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
587 .AGENDA
MEMORANDUM
TO: Jim Harder, Director of Electric Utilities
THRU: Ray D. Wells, Superintendent of Electric Metering
FROM: John H. Gandy, Foreman of Electric Metering.
DATE: March 14, 1995
SUBJECT: EVALUATION OF BID NO #1728 ELECTRIC METERS/CURRENT
TRANSFORMERS/METER SOCKETS.
Bids for the above mentioned items were opened February 21, 1995, at 2 P.M. with the
following results.
Seven venders replied with sealed bids on basically three item groups in four sections.
Electric Meters, ( Electronic and Mechanical ) Current Transformers and Electric
Meter Sockets.
The City of Denton extends its appreciation to all seven vendors, Wesco, Techline,
Priester, Poleline, Cummins, TransData and Temple.
After careful evaluation we have recommended that the bid on the Electric Meters in
SECTION I ( BID ITEMS # 1-19) be awarded to Wesco for lowest bid and meeting all
specifications. We recommend that ( BID ITEMS #20-21B ) be awarded to TransData
for lowest bid and meeting all bid specifications.
Please note that we have recommended not to purchase electric meters equipped with the
power factor option. We recommend our rate structure be changed to reactive (KVA)
demand billing in lieu of existing KW/Powerfactor penalty clause.
Also after careful evaluation we have recommended that the bid on Extended Range
Meters in SECTION II ( BID ITEMS #1-3 ) be awarded to Cummins Supply for lowest
bid and meeting all bid specifications.
In SECTION III we recommend that the bid on Current Transformers ( BID ITEMS #1-
13 ) be awarded to Cummins Supply for lowest bid and meeting all bid specifications. And
( BID ITEMS #14-15 ) be awarded to Wesco for lowest bid and meeting all bid
specifications.
Evaluation of Bid
Page 2
In SECTION IV we recommend that the bid on Meter Sockets ( BIDS ITEMS #1-9) be
awarded to Wesco for lowest bid and meeting all bid specifications. We recommend that
( BID ITEMS #10,11 EXCLUDING BID ITEMS #10A, 1 lA ) be awarded to Priester
Supply. And ( BID ITEMS #10A, 1 lA ) be awarded to Temple Inc. for lowest bid and
meeting all bid specifications.
KILOVAR AND KILOVOLT-AMPERE
METERING vs. KW DEMAND AND POWER FACTOR
The design of an electric utility system is based on the total
kilovolt-ampere (kva) load to be served. Kva may be regarded as
consisting of two components; kilowatts (kw) and kilovars (kvar) .
Often revenue is derived solely from only one of these
components, kilowatts. The ratio of kw to kva is called the
power factor. It may also be defined as the ratio of power-
producing current in a circuit to the total current in that
circuit.
k_~w = Power Factor = kw Current
kva Total Current
A poor ratio of kw to kva -- low power factor-has a serious
effect on the economic design and operating costs of a system.
When power factor is low and rates are based only on kw, the
utility is not being compensated for all the kva it is required
to generate, transmit, and distribute. To compensate for this,
rate schedules have been established which take into
consideration the power factor of the load being measured. These
schedules take a variety of forms but in general they penalize
poor factor or reward good power factor.
The principal purpose of kvar and kva metering (or phase-
displaced metering which is a general term describing this entire
category) is in its application to the measurement of one or more
of the quantities involved: power factor, average power factor,
kva, kva-hours (kvah), kilovars (kyat), or kilovar-hours (kvarh).
The method used depends upon the rate, the cost of the metering,
and the accuracy required.
The Electric Metering Division request that the electric utility
rate structure for our existing customers currently being billed
under the General Service Large (GSL) and the General Service
Small (GSS) be re-structured to reflect K.V.A. demand (Kilovolt-
ampere) instead of K.W. demand (Kilowatt) metering and billing.
This change as proposed would initially affect 285 customers.
The advantages to change from KW demand to KVA demand are as
follows:
1) No programming cost associated with the change from KW
demand to KVA demand by Information Services; where as
the implementation of Power Factor and KW demand would
cost $12,800.00.
2) Reduced cost for metering equipment. Electric meters
required to record KWH/KW demand and power factor
coincidental with KW demand peak cost $615.00 each;
whereas meters required to record KWH and KVA demand
cost $425.00 each or a total savings of $54,150.00.
3) A more realistic cost accounting of utility facilities
required to serve customer requirements. The bottom
line would be a savings of $66,950.00 versus an
expenditure.
03105011 Page 1
COST COMPARISON
(KWD & P.F.METERS TO KVA M~TERS)
The following figures will compare the cost differences
between an electronic power factor meter and an electronic
kVA demand meter. Both electric meters measures kilo-watt
ener~D~ and both are software programmable. The two major
differences between these meter types is cost and enhanced
option boards.
The (ALT) model that measures m~x kVA does not have the
enhanced option board, therefore the cost is reduced.
The enhanced option board, which is necessary for power
factor calulations, (Item 13a - 1.) also has Time of Use
capabilities (standard) which is not functional in 99% of
all applications.
The prices will be derived from BID# 1728 Section I, Items
11 - 17 (particulary item 13a - 1.) electric watt-hour/watt-
hour demand meters with power factor measurements at
coincidental peak demand, and compared to quoted prices from
the same vendor (ABB/WESCO) for kVA demand meters.
1. Power factor meter, with kWD demand, 120 volt 3 phase 4
wire w~e class 20 demand, model AiR: $615.00
2. kVA demand meter of same wiring fo~, (ALT) $425.00
$615.00 kWD & P.F.
$425.00 kVA
$190.00 difference
Page 2
EQUIPMENT FUNCTIONS
The following bid item breakout will include four (4) sections as
defined in BID# 1728 .... Section I, Class 10, 20, 100 and 200 amp
meters .... Section II, Extended Current Electric Meters .... Section
III, current transformers and voltage transformers .... Section IV,
electric meter bases.
SECTION I.
Items 1 - 3, single phase electric watthour meters, are primarily
used for residential customers. Approximately 100 meters of this
type will be used for new customer (residential) installations.
The remaining 320 will be for meter maintenance activities
included in F.E.R.C. accounts 5860 and 5970. These accounts also
include our on-going Meter Test Program.
Items 4 - 6, single phase electric watthour meters, are primarily
used for small businesses. This type meter was requested and bid
as a kilowatt energy and kilowatt demand meter. Approximately 20
of these meters will be for new small business installations as
described in F.E.R.C. account# 3700, new meter installations. The
remaining 66 will be utilized for meter maintenance and meter
test program as described in F.E.R.C. 5860, Customer Meters, and
5970, Meter Maintenance.
Items 7 - 10, Three phase electric watt-hour meters, are
primarily installed at larger businesses who require three phase
service. Approximately 10 meters of this type will be for new
customer installations of whom the City of Denton bills for kWH
and kW demand. Most of the customers who require this type meter
have an average load in kWD of approximately 50 - 100 kWD. The
remaining 71 meters will be utilized in maintenance and our one
(1) year commercial meter test program schedule.
Items 1! - 17, Three phase transformer rated electric meters are
used primarily for large commercial and industrial applications.
The meters included in this item group have many enhanced power
measurement capabilities. The enhanced options are programmable
and may have mass memory for multi-channel power recorders. Some
can be programmed and have data retrieved locally or remotely via
communication lines. Approximately 5 of these meter types will be
used for new large commercial and large industry applications.
The remaining 65 will be used for kVA demand billing, maintenance
and meter test program.
Items 18 - 21, This group of meters is primarily "specialized"
type meters, in that they are used in limited applications, such
as straight power three phase motors, security type meters, large
residential loads above 200 amps and athletic fields.
bid.~ps\matt n
Page 3
SECTION II.
Items I - 3, Extended Range Meters (E.R.M.); This bid item has
been cost effective in as much as the savings for both equipment
time and installation time. The principle behind E.R.M. is
simple, attach built on or built in current transformers that are
capable of handling up to 480 amps of current continually. This
eliminates the need for unattached ct's which must be mounted in
the transformer or in a ct "can" near the customers disconnect.
The meter base is also specialized and can be socket style or K
Base type. Most of the 12 E.R.M. will be used for new
installations.
SECTION III.
Items I - 14, Current Transformers (secondary) current
transformers, or CT's, are normally associated with customers who
have a current load of more than 200 amps. This combined with an
instrument rated electric meter is referred to as an instrument
rated service. Except in places where extended range applications
are used, the instrument rated meter set is used for both
residential and commercial applications, but primary commercial
industries. The most common application is three (3) phase
service. The three phase four (4) wire service requires 3 CT's
and the single phase three (3) wire requires 2 CT's.
Approximately 1/2 Of the 211 CT's will be used for new
installations and the remainder for service upgrades and
maintenance.
Item 15 a, b and c, are used for large industries who require
primary voltage and current. These voltage transformers and
current transformers are mounted normally on pole-top racks
before going underground, and a meter is affixed to the pole to
measure the reduced voltage and current. The primary PT's or VT's
and CT's are used mostly for maintenance.
SECTION IV.
Items I - 11, Meter sockets come in basically four (4) types:
1. Single phase self-contained ( over-head or
underground).
2. Single phase instrument rated
3. Three phase self-contained
4. Three phase instrument rated.
continued on next page
Page 4
Section IV continued
Most single phase self-contained overhead sockets are issued to
electrical contractors for service updates. Therefore, we
purchase them and charge them to maintenance account FERC 5970.
Most under-ground single phase are issued for new customers
because most all new construction is under-ground.
Three phase meter sockets are used primarily by new commercial
accounts chargeable to FERC 3700.
Page 5
DATE: MARCH 21, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1733 - SERVICE BODIES AND CRANE
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder for
each item as follows:
ITEM 1 (1) 84" Utility Body to Van & Truck at $ 4,290.00 each
ITEM 2 (2) 60" Utility Body to Fontaine Truck at $ 2,734.00 each
ITEM 3 (1) 84" Utility Body & Crane to Commercial Body at $~7,246.00 each
Total award is $27,004.00
SUMMARY: This bid is for the purchase of three utility service bodies and one
service body/crane combination. These bodies will be installed on truck cab/chassis
currently on order. Item 1 is for a Water & Sewer vehicle, both of Item 2 are for
Facilities Management and Item 3 is for the Wastewater Treatment Plant.
BACKGROUND: Tabulation Sheet
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Fleet Services, Water & Sewer
Field Services, Facilities Management, Wastewater Treatment and Motor Pool.
FISCAL IMPACT: These bodies will be funded from 1994-95 budget funds and Motor
Pool vehicle replacement funds.
City Manager
Approved:
Name: Tom-D. Shaw, C.P.M.
Title: Purchasing Agent
5 8 5. A~ENDA
DATE: MARCH 21, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1739 - 12 CUBIC YARD REFUSE BODY
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder,
Industrial Disposal Supply, in the amount of $17,123.00.
SUMI~RY: This bid is for the purchase of a 12 cubic yard refuse packer body.
~Fhis body will be mounted on a 15,000 GVW truck cab/chassis currently on order.
The completed unit will be assigned to the Park Maintenance Division and utilized for
refuse collection in the various park facilities.
BACKGROUND: Tabulation Sheet
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Park Maintenance, Fleet
Services and park patrons.
FISCAL IMPACT: This unit will be funded from Motor Pool lease funds. The using
department will repay Motor Pool over a 36 month time period.
?
Re~tfull¥ sub/mitted:
T~yd V. Hai'rell
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
584 .AGENDA