1995-200 ORDINANCE NO. ~--- 200
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1715 ALL HERD CONTRACTING $ 25,797.50
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this /?~ day of ~~ , 1995.
BOB ~ASTLEBER~Y,-~A~O~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPR2D AS~TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
DATE: OCTOBER 17, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1715 - MOWING AND TRASH REMOVAL
RECOMMENDATION: We recommend this bid be approved in the amount of
$25,797.50 to Herd Contracting.
SUMMARY: This bid is for the annual contract for lot mowing and trash removal as
required by the Code Enforcement Division.
BACKGROUND: Bid #1715 was actually opened and awarded in April, 1995. Based
upon historical data the contract was estimated to not exceed $13,500.00 and,
therefore not presented to Council for formal action. Due to increased demand for
mowing services this past summer, the actual expenditure will exceed the $15,000.00
limit; therefore, requiring Council action.
A new bid solicitation is being prepared to cover cost of further mowing projects.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Code Enforcement Division
FISCAL IMPACT: Funds for this contract are to be taken from 1994-95 budget
fund, Account #100-050-0014-8533.
ctfully submitted:
~Ioyd V. Harrell
City Manager
Approved:
Title: Purchasing Agent
644. A~ENDA
CITY of DENTON, TEXAS MUNICIPAL BUILDING · 215 E. McKINNEY · DENTON, TEXAS 76201
(817) 566-8200 · DFW METRO 434-2529
February 10, 1995
TO: Tom Shaw
Purchasing Department
RE: MOWING AND TRASH AND DEBRIS CONTRACT
Per your request, we have accept the bid proposal for mowing and trash and debris
from Herd's Contracting.
Herd's Contracting was chosen because his excellent references and our inability
to contact the lowest bidder.
Our concern of response time from New Era Contract Services and being unable to
contact the lowest bidder for references shows some lack of professionalism on
their part.
Robbie Baughman
Assistant Building Official
"Dedicated to Quality Service"
CITY of DENTON, TEXAS MUNICIPAL BUILDING · 215 E. McKINNEY · DENTON, TEXAS 76201
(817) 566-8200 · DFW METRO 434-2529
0~-10-95P01:34 RCVD
February 10, 1995
To: Tom Shaw
Purchasing Dept.
Re: MOWING AND TRASH AND DEBRIS CONTRACT
Per your request, we have accepted the bid proposal £or mowing
and trash and debris from Herd's Contracting.
Jackie Doyle
Building Official
"Dedicated to Quality Service"