1995-187AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID
NUMBER VENDOR AMOUNT
1789 FIBERLINK SUPPLY EXHIBIT A
1790 FIBERLINK SUPPLY EXHIBIT B
1791 STEWART AND STEVENSON $ 81,845.00
1801 BRITTON BUILDING MAINTENANCE $ 77,810.92
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this/~day of ~ , 1995.
BOB CASTLEBERRY,
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
BID # 1789
BID NAME TI CHANNEL BANKS FIBERLINK
OPEN DATE AUGUST 22, 1995
1. EACH 24 SLOT CHANNEL BANK $4,100.00
SINGLE CHANNEL BANK
YES OR NO
EXHIBIT A
2. EACH 12 SLOT CHANNEL BANK $3,400.00
EXTERNAL RING GENERATORS $260.00
(IF REQUIRED)
3. EACH PROGRAMMING & MANGEMENT $5,066.00
SOFTWARE
4. EACH DUAL FXS APPLICATION CARDS $328.00
5. EACH DUAL FXO APPLICATION CARDS $328.00
6. EACH DUAL 4-WIRE E & M CARDS $270.00
7. EACH SYNCHRONOUS DATA CARDS $562.00
RS-422/449 56 OR 64 KBPS
8. EACH SUB DSO RATE, 5 PORTS RS-232 $1,125.00
CARD, POINT TO POINT
9. EACtl RS-232 BREAK OUT PANEL $203.00
DELIVERY 21 DAYS
TOTAL BID PRICE $43,710.00
BID # 1790
BID NAME 100 MBPS NETWORK BACKBONE FIBERLINK
EQUIPMENT
OPEN DATE AUGUST 22, 1995
# QTY :.!.' : DESCRIPTION;;: i~:-:. ~ ' :VENDOR
1. EACH FX8800 MAGNUM 100 CHASSIS $712.50
2. EACH CC8821/110 110 VAC POWER SUPPLY $562.50
3. EACH CC8821/48 48 VDC POWER SUPPLY $637.50
4. EACH CC814/L- 1300-M/ST COMMON $3,000.00
LOGIC-LASER-20db
EXHIBIT B
5. EACH CC814/L- 1300-S/ST COMMON $2,137.50
LOGIC -LASER- 20db
6. EACH CC8833/nm NETWORK MANAGEMENT $637.50
MODULE
7. EACH CC8861E T1 INTERFACE MODULE $1,012.50
DELIVERY 21 DAYS
$54,525.00
PLUS FREIGHT
DATE: SEPTI~IBER 19, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1789 - TI CHANNF. L BANKS
RECOMMENDATION: We recommend that bid items 1-9 be awarded to the lowest
bidder, Fiber]ink Supply, in the amount of $37,618.00 for initial purchase, with
prices remaining firm for 1 year should additional acquisitions be required. (All
substations are not currently included in this network).
SUMMARY: This bid is for the purchase of electronic components used to improve
the communications utilized in our substation SCADA network data exchange,
electric metering data and protective relaying communications. This equipment will
allow us to migrate away from vintage telephone cable currently in use and provide
flexibility and adaptability for future communication requirements.
The T1 Channel Banks translate conventional voice traffic to a digital format,
combines or multiplexes it with data traffic and develops a telephone industry
standard signal known as a "TI" for transmission.
Public Uti]ity Board recommends approval.
BACKGROUND: Tabulation Sheet, Minutes for Public Utility Board meeting of
September 11, 1995.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Metering and
Substations Division.
FISCAL IMPACT: Funds for this equipment are available in the 1994-95 Utility CIP
Funds Account # 611-080-RR87-F001-9252-CB00101A $10,002.00
# 611-080-RR87-F002-9252-CB00201A $ 7,309.00
# 611-080-RR87-F004-9252-CB00401A $ 6,769.00
# 611-080-RR87-F006-9252- CB00601A $ 6,769.00
# 611-080-RR87-F009-9252-CB00601A $ 6,769.00
~peetfully .su~pmitted
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
637 .AGENDA
PUB EXCERPT
September 11, 1995
2. CONSIDER APPROVAL OF BID #1789 FOR T1 BANKS & BID #1790
FOR 100 Mbps NETWORK BACKBONE EQUIPMF.~
Following extensive discussion and summary/background information provided
by Ray Wells. Coplen made a motion to approve both of the bids as
presented. Norton seconded the motion. All ayes, no nays, motion passed
unanimously.
DATE: SEP'rI~]BER 19, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1790 - 100 MBPS NETWORK BACKBONE EQUIPMENT
RECOMMENDATION: We recommend Items 1-7 be awarded to Fiberlink Supply in the
initial purchase amount of $62,029.50, with prices remaining firm for 1 year should
additional acquisitions be required. (Ail communication centers are not currently
on the electronic network).
SUltRY: This equipment is intended to be utilized in the expansion of the
electronic communications network. It will primarily be utilized in the upgrading of
the Electric Substation SCADA Data System, Electric Metering data and relaying of
data from communication center to communication center. Some equipment will be
utilized to upgrade communication links with City Hall West. This equipment will
provide for greater flexibility and improvements in future communication
requirements. The Magnum 100 equipment bid accepts the telephone industry T1
signal from the Channel Banks and transports it between data centers (substations).
The Magnum 100's Counter Rotating Rings provide uninterrupted communications in
the event of an equipment outage or fiber optic line breakage.
Public Utility Board recommends approval.
BACKGROUND: Tabulation Sheet and Minutes from Public Utility Board meeting of
September 11, 1995.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Metering and
Substation Division and occupants of City Hall West facility.
FISCAL IMPACT: Funds for initial purchase are available from 1995 Utility CIP
Funds and City Hall West Renovation funding.
CIP Account # 611-080-RR87-F001-9252-CB00101A $ 6,825.00
# 6] 1-080-RR87-F006-9252-CB00601A $ 9,712.50
# 611-080-RR87-F004-9252-CB00401A $ 9,712.50
# 611-080-RR87-F007-9252-CB00701A $ 8,850.00
# 611-080-RR87-F002-9252-CB00201A $ 8,850.00
# 611-080-RR87-F009-9252-CB00901A $ 8,850.00
City Hall West Account $ 9,229.50
g~Lloyd ~. ~ ~-
City Manager
Ap~proved: ~ fx
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
639.A~ENDA
PUB EXCERPT
September I1, 1995
2. CONSIDlZ, R APPROVAL OF BID//1789 FOR TI BANKS & BID//1790
FOR 100 Mbps NETWORK BACKBONE EQUIPMENT
Following extensive discussion and summary/background infoa~ation provided
by Ray Wells. Coplen made a motion to approve both of the bids as
presented. Norton seconded the motion. All ayes, no nays, motion passed
unanimously.
DATE: S]~r]~B~R 19, 199~
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1791 - DIESI~. POWF. RF.D MOBIL ELECTRIC GENF. RATOR
RECOMMENDATION: We recommend this bid be awarded to Stewart and Stevenson
in the total amount of $81,845.00.
SUMMARY: This bid is for the purchase of a mobil 565 KW Diesel Generator which
will be used as a backup power source for five of the remote sewer lift stations.
It may also be used to power raw sewer pumps or backup blowers at the Water
Reclamation Plant in the event of a sustained power outage. This unit is sized to
satisfactorily supply temporary limited emergency power to both Denton Hospitals.
This generator wili replace a 1947 year model 100 KW diesel generator.
One bid was received in response to eleven bid packets mailed to vendors.
BACKGROUND: Tabulation Sheet, Public Utility Board Agenda Item Memorandum
and Public Utility Board Minutes recommending approval.
PROGRAMS, DEPARTMF. NTS OR GROUPS AFFF. CTED: Water Reclamation, Water
Utilities Department, Water Utility Customers of the City of Denton.
FISCAL IMPACT: Funds for this purchase were budgeted in the 1995 CIP Account
#674-082-RB93-V525-9107.
~ovd ~fully submitted:
· Harrel~ /
City Manager
Prepared by:
Title: Senior Buyer
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
September 5, 1995
PUBLIC UTILITIES BOARD
AGENDA ITEM
//~O: CHAIRMAN AND MEMBERS OF THE PUBLIC UTILITIES BOARD
FROM: R.E. NELSON, EXECUTIVE DIRECTOR OF UTILITIES
SUBJECT: CONSIDER APPROVAL OF BID # 1791 FOR THE PURCHASE OF A
DIESEL/GENERATOR
RECOMMENDATION:
The Utility staff recommends approval of Iow bid for the purchase of a 565 KW
Diesel/Generator (from the Stewart and Stevenson Company) in the amount of
$81,845.
SUMMARY:
The City of Denton currently operates 17 remote lift stations. These lift stations
have single source power supply and five of the lift stations are not serviced by
the City of Denton Electric Utilities. In the event of an outage at these five
stations we would be subject to the priorities of another utility for restoring
electrical services. Currently a 1947 vintage 100 KW generator is available for
backup. This generator can independently power most of our smaller lift
stations. The 100 KW generator can not power Hobson, Cooper Creek, or
Hickory Creek lift stations. The 565 KW Diesel/Generator will be capable of
providing power to all of our lift station facilities.
BACKGROUND:
Although the primary purpose of this generator is to prevent lift station bypass it
can also be used to power raw pumps or back up blowers at the Water
Reclamation Plant in the event of a sustained power outage.
ADDITIONAL BENEFITS:
The 565 KW Generator can also be used to perform bypass pumping of
collection lines in the event of a line collapse or stoppage. This generator will
be trailer mounted and various size pumps will be available depending on line
flow rates. The unit will be equipped with telemetry to allow monitoring of pump
and generator status by the existing SCADA system. Remote monitoring will
help reduce the manpower requirements in the event of a long term bypass
pumping project.
PROGRAM/DEPARTMENT OR GROUPS AFFECTED:
Denton Citizens, City of Denton Water Reclamation Plant
FISCAL IMPACT:
Funds were provided for this piece of equipment in the 1995 ClP project
#95-0470-04 at $80,000.
Respectfully submitted,
R.E. Nelson, Executive Director
Department of Utilities
Prepared by,
Howard Martin, Director
of Environmental Operations
Exhibit h Bid Tabulation Sheet
Exhibit Ih 1995 ClP Project Description
CITY OF DENTON
PECAN CREEK WATER RECLAMATION PLANT
LIFTSTATION S LIST
1995
CITY LIFTSTATIONS:
Barrow Wimbelton Cooper Creek
John Knox Hobson Zimmer(35W)
Granada Londonderry(os) Hickory Creek #1
Hickory Creek #2 Bent Oaks Border Cowboy
Twin Lakes Camping World
14 Liftstations
Denton County COOP:
Union 76
I Liftstation
TU Electric
Denton West Vacation Village Corinth
Grissom
4 Liftstatlons
Other: 2 Street Lights
Total of 18 liftstations and 1 out of service
1995 CAPITAL IMPROVEMENT PROJECT # 95-0470-04 ]
PROJ TITLE: (R) DIESEL GENERATOR
ESTIMATED COST: $80 (x 1000)
GROUP ASSIGNMEN:I': 1
DESCRIPTION: Replace existing 1947 vintage 100 KW diesel generator with
565 Kw diesel generator.
PURPOSE: To provide more dependable source of electric power back up
during emergency situations. Power backup for all remote lift stations
to minimize lift station sewage over flows during loss of electric
power. Includes conversion to 440 volts or 240 volts.
COST
CALCULATION: Stewart and Stevens - Dallas 565 Kw generator $80,000
D.C. International - Ft. Worth 565 Kw generator $82,000
FUNDING REQUIREMENTS: ENCUMBERANCES/CASH EXPENDITURES (In Dollars x 1000)
First Qtr. Second Qtr. Third Qtr. Fourth Qtr.
ENC EXP ENC EXP ENC ¢ EXP ENC EXP
1995 I 1 0 0 0 0 0 0
1996 0 0 0 0 0 0 0 0
1997 0 0 0 0 0 0 0 0
ENCUMBERANC~ES CASH EXPENDITURES
BOND REV AIC OTHER TOTAL BOND REV AIC OTHER TOTAL
TOTAL 1ST YR $80 $0 $0 $0 $80 $80 $0 $0 $0 $80
TOTAL 2ND YR 0 0 0 0 0 0 0 0 0 0
TOTAL 3RD YR 0 0 0 0 0 0 0 0 0 0
GRAND TOTAL $80 $0 $0 $0 $80 $80 $0 $0 $0 $80
ENCUMBERANCE DATES: Encumbered as spent,
PHASE DATE AMOUNT
General Purchase 12/94 $80
Engineering Design
Inspection
Construction
Miscellaneous
ENCUMBERANCE TOTAL $80
COMMENTS:
3/8/94 9:55 Pq
PUB EXCERPT
September 11, 1995
4. CONSIDER APPROVAL OF BID #1791 FOR DIESEL POWERED
ELECTRIC GENERATOR FOR WASTEWATER LIFT STATION
BACKUP PUMPS
Following extensive discussion and summary/background information provided
by Howard Martin. Norton made a motion to approve the bid as presented.
Thompson seconded the motion. All ayes, no nays, motion passed
unanimously.
DATE: SEPTEMBER 19, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1801 - JANITORIAL SERVICES
RECOMMENDATION: Council approve award of Bid 1801 -- Janitorial Services to
the low bidder, Britton Building Maintenance, in the amount of $77,810.92 per year.
SUMMARY: This bid total is $3,580.00 more per year than the last bid awarded in
1993. Two vendors responded out of fourteen potential vendors that received bid
invitations. Britton is satisfactorily servicing some of the other city buildings at
this time. This bid is for annual cleaning of the recreation centers which are: Civic,
Senior, Denia, N. Lakes, Goldfield Tennis and MLK Jr. Recreation Centers.
BACKGROUND: Tabulation Sheet
Memorandum from Mary Ragusa, Facility Management
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Parks, Facility Management,
Citizens and Patrons of Denton Recreation Centers.
FISCAL IMPACT: Funding to be taken from the '96 operating budget account #100-
032-0002-8502.
lodectfully submitted:
V. Harrell /
City Manager
Prepared by:
Name: Melafiie A. Harden
Title: Buyer
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
635 .A~ENDA
95 SEP -8 ?ii 3:33 I
t~I'/'Y'ofDE/¥'/'O~/, ~'~'~'AS MUNICIPAl_ BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566-8200
MEMORANDUM
TO: Melanie Harden, Buyer
FROM: Mary Ragusa, Administrative Assistant
DATE: September 8, 1995
SUBJECT: Janitorial Services Bid #1801 for Recreation Centers
Please proceed with accepting the above referenced bid proposal
from Britton Building Maintenance, Inc. Britton was the low bidder
with a total bid of $77,810.92.
If you have any questions please call me at 7201.
Mary(~usa, ~nistrative Assistant
2134. FM