1995-164 AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, state law and ordinance require that certain contracts
requiring an expenditure or payment by the City in an amount
exceeding $15,000 be by competitive bids, except in the case of
public calamity where it becomes necessary to act at once to
appropriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or it is necessary to protect
the public health or safety of the citizens of the city, or in case
of unforeseen damage to public property, machinery or equipment;
and,
WHEREAS, the City Manager has recommended to the City Council
that it is necessary to purchase goods or services due to the
following emergency conditions outlined in the memorandum attached
hereto as Exhibit "A", incorporated herein by reference; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the City Council hereby determines that there
is a public calamity that makes it necessary to act at once to
appropriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or to protect the public health
of the citizens of the city, or to provide for unforeseen damage to
public property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equipment, supplies or
services, as described in the "Purchase Orders" attached hereto,
are hereby approved:
PURCHASE
ORDER NUMBER VENDOR AMOUNT
52360 BOBBY V. GRAY $20,840.00
56698 VOLVO & GMC TRUCKS OF DALLAS $71,771.00
SECTION II. That because of such emergency, the City Manager
or designated employee is hereby authorized to purchase the
materials, equipment, supplies or services as described in the
attached Purchase Orders and to make payment therefore in the
amounts therein stated, such emergency purchases being in
accordance with the provisions of state law exempting such
purchases by the City from the requirements of competitive bids.
SECTION III. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the /~'~day o f~, 1995.
sos c~s~r.sss~, 7o~
ATTEST:
J~NNIFER ~ALTERS~ C~TY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
DATE: S~ER 12, 199~
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER #52360 TO BOBBY V. GRAY
RECOMMENDATION: We recommend that Purchase Order #52360 to Bobby V. Gray
be approved in the amount of $20,840.00.
SUMMARY: In January of 1995 purchase order #52360 was written to Bobby V. Gray
in the amount of $12,000.00. That order was the result of an attempt to out source
or privatize the programming and performance of maintenance on the EIS
Software/Payroll System. This personnel services contract is in effect from January
1995 through December 1995. The order was increased to $15,000.00 to cover
additional hands-on services to enhance or upgrade the software in March of 1995.
We are requesting approval of a second revision pushing the total contract amount
to $20,840.00. This $5,840.00 increase is due to additional services and activities
being required of Bobby V. Gray, due to the death of the individual on staff that
normally preformed the large amount of tasks associated with the EIS Software.
BACKGROUND: Purchase Order #52360 to Bobby V. Gray, and memorandum from
Gary Collins, Director of Information Services.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Information Services Division
and Employees of the City of Denton.
FISCAL IMPACT: Funds for this revision to the contract will come from 1994-95
budget funds; Account #100-044-0080-8502 Special Services.
Res ctfully submitted:
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
629. AGENDA
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CITY OF DENTON, TEXAS 215 E. McKINNEY · DENTON, TEXAS 76201 · TELEPHONE (817) 566-8200
To: Tom Shaw, Purchasing Agent
From: Gary A. Collins, Director of Information Services
Date: August 9, 1995
Subject: REQUEST FOR INCREASE ON P.O. 52360/EIS SYSTEM
As you know, the person maintaining the ElS system was Gilford E.
King which expired May 5, 1995. We had to hire Bobby Gray to come
in extra hours to keep the Payroll system going, until we could
hire and train someone to take over this very large task.
Therefore, we have had to increase the P.O. to cover the extra
charges incurred.
If you have any questions, or I can be of further help, please call
me at extension 8562.
Gary ~. lins,
Director of Information Services
"Dedicated to Quality Service"
DATE: SEPT]~IBER 12, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER # 56698 TO VOLVO & GMC TRUCKS OF DALLAS
RECOMMENDATION: We recommend this purchase order #56698 to Volvo & GMC
Trucks of Dailas be approved in the amount of $71,771.00.
S~RY: This purchase order is for the emergency purchase of a 1995 White-GMC
Truck Cab/Chassis with extended warranty on engine and transmission. The unit
is intended to replace a 1992 model front load refuse truck destroyed by fire in July
of this year.
Normai lead time to bid and receive a truck meeting these specifications is from 180
to 240 days. We did solicit quotes for comparable trucks in dealer stock and found
two units available; the White GMC for $71,771.00 and a Peterbilt for $82,569.00.
The unit destroyed by fire was a front line truck forcing our 11 year old back up
unit to front line duty. The Solid Waste Superintendent and Fleet Services
Superintendent have indicated that the old unit cannot serve in front line duty for
an extended period of time. We currently have a total of three trucks to collect
refuse from three commercial front load routes. The potential for major delays in
refuse collection should one of these trucks fail is the main reason for requesting
this emergency purchase be approved.
The Texas Local Government Code exempts purchases necessary to preserve or
protect the public health or safety of the municipalities citizens for the bid process.
Chapter 252., section 022 (A) 2.
BACKGROUND: Purchase Order #56698 to Volvo and GMC Trucks of Dallas, Quote
from Volvo/GMC.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Fleet Services, Motor Pool,
Commercial Solid Waste Collection.
FISCAL IMPACT: This replacement cab/chassis will be funded from Motor Pool
replacement funds. We expect approximately $45,000.00 reimbursement from
insurance and the using department will repay Motor Pool the balance over a 36
month period.
Resp~j~ully submjt~ed: ~
City Manager
Approved: :
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
630.AGENDA
VOLVO a. nd GMC Trucks of Dallas
2959 Irving Blyd · Dallas,. Texas 75247
P.O. Box 560728 · Dallas, Texas 75356
FAx TRANSMITTAL
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