1995-162AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID
NUMBER VENDOR AMOUNT
1772 ARKWRIGHTMUTUAL INSURANCE CO.$174,250.00
1786 PREFERRED SALES AGENCY INC. $ 28,194.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this/~day of~, 1995..
BO~ CASTLEBERRY, 70~-.~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
DATE: SEPTEMBER 12, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1786 - DISTRIBUTION TRANSFORMERS
RECOMMENDATION: We recommend this bid be awarded to the lowest evaluated
bidder, Preferred Sales Agency, Inc., in the total amount of $28,194.00.
SUMMARY: This bid is for the purchase of conventional overhead distribution
transformers, which will be kept as back-up for transformers in use on the electrical
system at this time.
Twenty-one bid packages were sent to prospective vendors, and eight bid proposals
were received in response.
BACKGROUND: Tabulation Sheet, Memorandum from Don McLaughlin dated 8-17- 95.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution
Department, Electric Utilities, Electric Customers of the City of Denton.
FISCAL IMPACT: Budgeted funds for Electric Distribution Account #610-103-5880-
8925-C536801A.
Re~ctfully su~n~itted: _
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
627
To: Denise Harpool, Senior Buyer
From: Don McLaughlin, Senior Engineer
Electric Engineering
Date: August 17, 1995
Subject: Evaluation of Quotes on bid # 1786
The transformers in bid 1786 are for backup of existing
transformers on the system. The Utility staff recommends
awarding the bid to the low bidder. The low bidder is Preferred
Sales Agency, Inc..
Sincerely,
Donald L. McLaughlin~
Attachments:
I. Exhibit I, Loss / Cost Evaluation
II. Exhibit II, Total Cost
EXHIBIT I FOR BID 1786
PAGE 1
ITEM 1: LOSS/COST EVALUATION OF EIGHT 167 KVA 120/240 CONVENTIONAL OVERHEAD
SINGLE PHASE TRANSFORMER
MADE NL LL TL BID CAL. DELIVERY~
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
i KBS COOPER 239 1245 1484 $2,410 $15,324 140
N~x Electric Ermco 303 1398 1701 $2,473 $16,706 100
; POLELINE KUHLMAN 231 1659 1890 $1,934 $15,373 56
PRIESTER COOPER 239 1245 1484 $2,260 $14,817 150
SESCO i SESCO 400 1500 1900 $2,623 $18,448 90
I TECHLINE ~Howard 306 1208 1514 $2,013 $14,386 98
TEMPLE i. GE 309 1097 J 1406 $2,706 $16,291 ~77~
LOW BID $13,986
ITEM 2: LOSS/COST EVALUATION OF SIX 167 KVA 240/480 CONVENTIONAL OVERHEAD
SINGLE PHASE TRANSFORMER
MADE NL LL TL BID CAL. DELIVERY-
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
KBS COOPER 266 916 1182 $2,430 $14,246 14(~TM
Nix Electric Errnco 429 1801 2230 $2,017 $17,895 1 O0
POLELINE KUHLMAN 277 1421 1698 $1,902 $14,657 56
PRIESTER COOPER 266 916 1182 $2,324 $13,887I 150
SESCO SESCO 400 1500 1900 $2,524 $18,113 I 90
TECHLINE HOWARD 330 1005 1335 $1,974 $13,609 [ 98 '
TE_M_P_ LE GE 309 1043 135; $2,689 $16,009 77
LOW BID $13,516
03:54 PM
....... C:\TRANX\B1786\B1786.WK3
EXHIBIT II FOR BID 1786
~ __ - PAGE 2
I,
ITEM DESCRIPTION QUANTITY DISTRIBUTOR MANUFACTURER PRICE TOTAL
I ITEM 1 167KVA 120/240OH 8 Preffered 3entral _$.2,019 $16,152
~/T~-2 167 KVA 240/480 OH 6 Preffered Central $2,007 $12,04~
,
TOTAL COST $28,194
C:~_TRANX\B178_6_\B1786.WK3 11 -Au(]-95 03:54 PM
DATE: SEPTI~iBER 19, 199~
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harreil, City Manager
SUBJECT: BID # 1779 - PROPERTY AND BOILER MACHINERY INSURANCE
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder,
Arkwright Mutual Insurance Company, in the amount of $174,250.00 annual premium.
SUMMARY: This bid is for insurance coverage for property and boiler machinery
including vehicles and mobile equipment physical damage. The contract term is for
three years, renewable in October of 1996 and 1997.
BACKGROUND: Tabulation Sheet, Memorandum to Council prepared by Max
Blackburn, Risk Manager.
PROGRAMS~ DEPARTMI~ITS OR GROUPS AFFECTED: Risk Management Division,
City of Denton Operations.
FISCAL IMPACT: The premium amount is comparable to our current contract and
will be funded from 1994-95 budget funds.
f. ully. sublnij~ted
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
632 .AGENDA
CITY of DENTON, TEXAS MUNICIPAL BUILDING. 215 E. McKINNEY , DENTON, TEXAS 76201
(817) 566-8200 * DFW METRO 434-2529
MEMORANDUM
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
DATE: August 18, 1995
SUBJECT: PURCHASE OF PROPERTY/CASUALTY, BOILER/MACHINERY,
COMMERCIAL CRIME AND VEHICLE COLLISION INSURANCE
Recommendation: That the City Manager be authorized to award an insurance
contract to Arkwright Mutual Insurance Company for the subject insurance coverage
for a period not to exceed three years, renewable on the first of October 1996 and
1 997. New premiums are comparable to our current contract.
Summary: Two quotes were received in response to our bid specifications. Arkwright
Mutual Insurance Company once again offered the lowest bid. Comparative
information is outlined below:
Company Property Vehicle Commercial Crime Total
Arkwright 9148,000 924,000 92,250 9174,250
TML 9194,282 926,000 93,828 9224,980
Discussion: Arkwright has an A.M. Best rating of A+X and has provided superior
service to the City of Denton for several years. Their bid price also includes
approximately 200 hours of loss prevention services provided by one of the foremost
fire prevention companies in the industry - Factory Mutual Engineering.
City Manager ~:
"Dedicated to Quality Service"
Page 2
Prepared by:
Max Blackburn
Risk Manager
Approved by:
AFFOOF2E