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1995-250A
NOTE: COPY OF THE CONTRACT ATTACHED TO ORIGINAL Change Order #1 - Ordinance No. 96-051 Change Order #2 - Ordinance No. 98-272 ORDINANCE NO. ~ AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City has solicited, received and negotiated competitive sealed proposals for the purchase of necessary materials, equipment, supplies or services in accordance with the procedures of state law and City ordinances; and WHEREAS, the City Manager or a designated employee has reviewed and recommended that the herein described proposals are the best responsible proposals for the materials, equipment, supplies or services as shown in the "Proposals" submitted therefor; and WHEREAS, the City Council has provided in the City Budget for the appropriation of funds to be used for the purchase of the materials, equipment, supplies or services approved and accepted herein; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the numbered items in the following numbered bids for materials, equipment, supplies, or services, shown in the "Proposals" attached hereto, are hereby accepted and approved as being the best responsible proposal for such items: RFSP ITEM NUMBER NO. VENDOR AMOUNT 1738 ALL IBM $2,453,922.00 SECTION II. That by the acceptance and approval of the above numbered items of the submitted proposals, the City accepts the offer of the persons submitting the proposals for such items and agrees to purchase the materials, equipment, supplies or services in accordance with the terms, specifications, standards, quantities and for the specified sums contained in the Invitations, Request for Proposals, supplier proposals and related documents. SECTION III. That should the City and persons submitting approved and accepted items and of the submitted proposals wish to enter into a formal written agreement as a result of the acceptance, approval, and awarding of the proposal, the City Manager or his designated representative is hereby authorized to execute the written contract which shall be attached hereto; provided that the written contract is in accordance with the terms, conditions, specifications, standards, quantities and specified sums contained in the final negotiated response to the City's Request for Proposal and related documents herein approved and accepted. SECTION IV. That by the acceptance and approval of the above numbered items of the submitted proposals, the City Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with the approved proposal or pursuant to a written contract made pursuant thereto as authorized herein. SECTION V. That this ordinance shall become effective immediately upon its passage and approval. BOg CASTLEBERRY, "AYT~ ATTEST: JENNIFER WALTERS, CITy SECRETARY HERBERT L. PROUTY, CITY ATTORNEY i/7~' Integrated Computer Systems, Inc. , , 2400 Lakeside Boulevard, Suite 440 Richardson, Texas 75082 (214) 783-9400 Fax: (214) 231-8731 GENERAL TERMS AND CONDITIONS THIS AGREEMENT ~s made by and between Integrated Computer Systems, Inc., a Texas corporation, located at 2400 Lakeside Boulevard, #4~0, R~chardson, Texas 75082, U.S.A., hereinafter referred to as ICS, and City of Denton a Municipal Corporation Iocatedat 215 E. McKinney, Denton, Texas 76201 and hereinafler relerred 1o as LICENSEE or CUSTOMER. The following addenda, when initialed by CUSTOMER and ICS, are incorporated herein be reference for all purposes: CUSTOMER'S ICS' INITIALS INITIALS A. HARDWARE SALES ADDENDUM B. SOFTWARE LICENSE ADDENDUM ~ C. SOFTWARE SUBLICENSE ADDEMDUM D, 1. EQUIPMENT MAINTENANCE ADDENDUM or X 2. EQUIPMENT MAINTENANCE WAIVER E. SOFTWARE UPDATE/RELICENSE ADDENDUM F. 1. SOFTWARE SUPPORT ADDENDUM or X 2. SOFTWARE SUPPORT WAIVER G. SOFTWARE SERVICES ADDENDUM H. 1. TRAINING ADDENDUM or 2 TRAINING WAIVER L 1 FORMS ADDENDUM or 2. FORMS WAIVER J. OTHER ADDENDA: 1. CONTRACT MODIFICATION ADDENDUM X 2. AMT- SOFTWARE LICENSING AGREEMENT X NOTICE TO CUSTOMER: NOTICE TO ICS: Attn: City Manager President 215 E. McKinney INTEGRATED COMPUTER SYSTEMS, INC. Denton, TX 76201 2400 Lakeside Boulevard, #440 Richardson, Texas 75082, U.S.A. CUSTOMER Liamon: ICS Liaison: Tommy Galbraith IN WITNESS WHEREOF. th~c Agreement is eflechve upon the date signed below by an officer of ICS. Accepted by: Accepted by: INTEGRATED COMPUTER SYSTEMS, INC. flCSi Title Actin9 City Manager Title President Date Signed: Date Signed: ~ e~o~c~me~t, Inc~, b~ not imlt ed to, oo~ecqio n from f~'e, exotics. ~tke, f~ht ecTIbol~, oct of God, o~ O~ the public e~erny, w~, ck4 dl~Coortoe, oct of or~y goverr~metlt, de Jure o¢ de focto, or o~ency o~ o f~ol thereo[. IoOor flr-m~ Imtruc-tlom o~ eae~ial k~rom~olton from ~e other D AIl no~losu~e~non*c~:~n~ [~ and conf'ldentlai~y 1~ of th~ Agreec~e~t ~*~al I~'v~e I~ te~n~ .... E. In the event c~ te~n~n b~"~B~e~ party, o~y credlts due CLib'TC~4E~ fo~ p~r~ o~ mc~e~ c~ ~ ~ ~ ~ ~e of te~ ~ ~ 130 Applied Micro Technology, Incorporated Software License Agreement Licensee; CITY OF DENTON, 215 E. McKinney, Denton, TX 76201 SO~wiW~i~. SFF ATTACH{~{~ .'g(]FTWARE I,IC]~MgV ADD]~N{~IIM' Apptied 1~ Tectmology, lncarp~, hcrciuaftw ref~ to az ..AMT,' k~ahigh~ m L~ may alzo hmvm o~hmr rlsht~ which v~a-y from ~tc ~ ~. ~ ~ ~d ~ ~ ~ sh~ll ~y m~ ~ ~1~ ~ d~~y f~iU~ ~~ ~ w~ ~m ~y ~ not m~ ~s Li~ ~ ~ ~ ~o~ h~ ~ ~e ~ ~ ~im~ f~ W~" ~d wl~ ~ ~ ~ A~ ~ ~ (90) m ~'s ~- ~ rosy NOT ~ ~v d~o~ ~ ~ L~c~ ~y ~ ~is A~ ~ u~ ~) ~T ~ ~ ~ ~ ~ ~bil~F ~ ~ ~ ~ for ~y _t~ ~ ~ ~ ~ ~ ~ ~ ~ ~lc o~g~, ~ c~~ ~ ~*~i" iu ~ ~ m ~. ~d~$ ~ ~, d~~ ~d ~ ~e~ m~c~i~s ~d ~ ~ ~ ~d~ to ~ ~ ~ ~~~ ~ ~ ~e ~ ~ ~ ~ ~ ~',-~W~--:-:..-;.=: "t_::~ ~ o o ~i~, ~ 0 ~ S~c ~ ~ ~ ~w ~ e~lu~ ~ ~s, ~ th~ ~e ~ ~ ~ ~y u~ ~y ~ ~. ~ W~ ~iv~ ~ s~ . ~ ~ ~ o ~~s~~~$~c~bj~t~of~ m Llce~ ~plied ~o T~c~, ~rpO~ · · /y_~ ~ ~ / ~=~ -. " SOFTWARE LICENL i' ADDENDUM Tex&s ~mm. Te~s 76201, ' t~ ~ton. Tex~ 76205 (81566~8405 (817~383-7~1 Me~O(81~ {~,~m~I~; ~¢~.~mp~,lloca~t~2~,~.~T~m?~l h~ I N~ N~W~ ~ ~ ~.ll~e .... 1~ 2 ~11 ~m~l.~~ ~el3 5 I ¢ ,,, To~ ~~,L~.2 ~~li~} 3 1 .... 6 ~ To~ P~ ~ , ,, 7 7 ~ ~ Te~ ~ 8o~ L~se 7 I ...... s ~ ~e~, R~ ..1 I ., H ~_ ~ ~~ LI~ ~d ~, v~,~, I s .... .14 ~ ~W~'., I 1 15 19~~~ , , NA 16 ~ ~ 4.2 for w~m. I~-~ ~fl Wo~ 6.0t ' 1 ,,, ~7 lg~w~ ........ ~ 18 I~ ~ ~ ~ .... NA t 19 , ~W~ ~ Na I . ,, ~ ~ -,--~ ~7 ,1 ...... . ~ ~n), !40 U~s .. ~ l~. ~L~ ~ ~l~ ~L~ .... ~ ~~ .. ,,. 21 ~ ~ ~ l~e 5 I ~ A~J ~ ~ Li~ 7,, 1 ~ ,. ~dd~w~~Li~ --, 10 2 ~ ~~~ ,,, 10 4:~5 PM 958WI.~N ~ ~ .... 7 ~ ... 38 Hyd~l Soflwa~ Li~ ...... 6 1 ...... 39 .... E~ T~ ~ L~ , 6 . ~3 N~C~ 15,.. I ._ , ~,. ~ff~, i5 ,, A~ DA~ DAT~ 4:35 PM 95SWI.CON EQUIPMENT MAINTENANCE ADDENDUM Date: 2/22/96 Integrated Computer Systems, Inc. Page:l of 2 Richardson, Texas 75080 (214) 783-9400 Fax: (214) 783-9460 City of Denton Denton Police Department 901-B Tcx0s Street 601 E Hickory. Suite E Denton, Texas 76201 Denton. Texas 76205 Metro (817~267-0042 Fax (817~ 383-7302 Me,re (817~434-2529 Fax (817~383-7966 THIS HARDWARE MAINTEI~ANCE ADDF~DUM is entered into by and hotwccn Integrated Computer Systems Inc., located a~ 1651 N. Collins Blvd., Suite 100, Richardson, Texas 75080, hereafter ~fvrred to as ICS; and Tho City of Denton, with its prinoipal location at Denton City Hall, 215 F~ McKinney, Denton, Texas 76201 hcrcJna ftcr referred to as LICENSEE or CUSTOMER. A. Oa 12 / / 95, ICS and CUSTOMER ~ntared into an agreement eatitlod "GENERAL TERMS AND CONDITIONS" hereinafter referred to as thc B. Parsuant to the Agreement, incorporated herein by reference for all pmposea, and tho terms and conditions of this Addendum which are contained on the reverse sid~ of this Ipage, Customer agrees to pay ICS for the services furnished under this agreement for the following items: VENDOR/SERVICE UNIT EXTENDED ITEN! NUMBER DESCRIPTION TYPE (~I'Y FEE FEE Novell Mirror Interface Kit B/1 1 SFT III Cable And Cable Ends B/I 1 2400/4800/9600/14400 Baud Penril Support Modem And Cable B/1 4 Server SCSI 5GBTapo Backup And Software B/I 1 Server 150/325/525MBTape And Software (software transfer) B/1 1 70 Inch PC Rack Cabinat~ 4 Shelf~ Glass Door B/1 3 Monitor? Keyboard? Mouse Electronic Switch And Cable B/1 ! 10Base-T Intelligent Hub~ 24 RJ45 Ports B/1 2 Gateway Electronic Switch And Cable 8 port B/1 1 Dual VGA Adapter B/1 5 Special Function DCAD Keyboard B/1 7 Dual Port Print Server B/1 10 10Base--T Intelligent Hubr 24 R J45 Porte B/1 4 I-IP Color Desktop Scanner B/1 I IBM PC- XT/AT Interface Kit B/1 1 High Resolution Video Interface Adapter B/1 1 SCSI 7 Bay CD ROM Tower 4.5OB B/1 1 Canon 570 Camera and Accessorias~ 3x Zoon~ 8-.24mm Lenst 45 B/1 1 I4nri?nntal Resolutiont 1.31bs. B/1 Canon RP-733 Digital Video Ptinter~ 256 out of 16M Colors~ 152 B/1 1 4.25" print size~ 70 sec. per print B/1 Coded IQ controllcr~ sun SPARC 20 Network Controller and B/1 1 Software License (up to 75 users) B/I Base Station Controller Operating at 9600 Baud Telco Mode. cat B/1 1 HIC-10, Interface Cable (BSC-SP -to-roodem interface) B/1 Mobile package to include: B/1 1 Coded IQ Modem-SP FI: Modero Operatin~ at 9600 Baud B/1 EGE MDX Mobile Radio B/1 TIC-22 Interface Cable (IQ modaro-to-tennlnal) B/1 RIC-5 Interface cable (IQ modero-to-radio) B/1 MDC Databrick~ 486DX266 B/1 1 Remote 1.44MB Diskette B/1 1 16MB RAM B/1 1 Option Set? Ethernet 10Base,-T~ COM 3-4 B/1 1 PCMCIA Adapter B/1 1 810MB Hard Drive B/1 DualScan Color LCD Touch Screen Monitor W/Swivel Mount B/1 1 ,Magt'~tic Card Reader B/1 1 !LCD Controller B/I 1 L~D Extension C, ablo~ ~0 Ft. B/1 1 5:13 PM 95HWMNT.CON HARDWARE MAINTENANCE ADDENDUM 1651 North Collins Boulevard, Suite 100 Page 2 O£ 2 Richardson, Texas 75080 (214) 783-9400 F~x: (2i4) 783-9460 ' ' '" 7, :{¢~'5;i/~";~i:BILLTO, i, · _ ~se of THIS HARDWARE MATN~I-ENANC2 ADDENDUM tile se~vme option is for reference only and is subject to aproval by the servicing vendor. · tMrsuant Io e Agreement incorporated herein by reference for all purposes, and the lenns and conditmns of this Addcndmn which are contained on lhe atlacllcd and ve-,e,ae :':%8 of tln~ page, C~tomcr agmc~ to pay ]CS lot the services lummhed under this agreemenl for Ihe followh~g ~tems: Mouse B/1 Mount Customer has read and agreed to be bound by ICS' GENERAL TERMs AND CONDmONS and ANNUAL ~lOtl'~I~ $ 30 ~ 8 S 0 ' 0 0 this HARDWARE MAINTENANCE ADDEN¥~UM_ ACCEPTED BY: ~ ACCEPTED BY: CUSTOMER NAM~E , IN,,%TEGR.ATED COMPUTER SYS'UE, MS SIGNATURE ~ SIGNATUR£ .,, t ~'Z~ ~ ,INC. TITLE ~ITi'LE DATE DATE SOFTWARE SUPPORT ADDENDUM 1 N. Collins Boulevard, Suite 100 Page 1 of 2 Richardson, Texas 75080 (214) 783-9400 Fax: (214) 783-9460 i~' City of Denton ~i:.. !~ ! City of Denton Police Department .~r.~.. ~- '!~'~ 901-B Texas Street ~ ~'~ ~' 60i E, Hickory. Suite E.- ['~iDenton. Texas 76201 ;;~ ;'~:~:O>; ''~ ;~ Denton. Texa~ 76205 ~!~'¢~ ~'~ i(817~ 383-7961 Metro (817'} 434-2529 ;!(817'~ 566--8405 !:~ ?~:~;:~!~ SOFI'WARE SUPPORT ADDENDUM i~ entered into by and between Integrated Compoter Sysmns loc., located at 1651 N.Collins Bird, 8site 100, Rlehardson, Texa~ hcreaft~rmfcrredtoaslCS; andTheC~ty~fDentan~wi~hitsP~ncipa~ati~natDentanCit~nat~`2~$E.M¢Klnoe~De~t~n~Texas762~ hercinaftorrefcnedtoas LICENSEE or CUSTOMER. 12 / ? [ 95, ICS and CUSTOMER entered into an agreement entitled "OENERAL TERMS AND CONDITIONS" hereinafter referred to a~ tho Agreement. Pursuant to thc Agreement, incorporated heroin by reference for all purposes, and the terms and eoncllilons of tlfi8 Addendum which are contained on the front and reverse sides page, Customer agrees to purchase support for the following items from ICS: SUPPORT EMERGENCY nASIC FEE 9ASIC FEE NUMBER DESCRIPTION LEVEL PLAN MONTHLY MONT}ILY I Novell NetWare SFT III Version 3.117 License 3 None 2 E911 Interface Software License~ Level 3 3 None 3 Zetron Aleaing Software 3 None 4 Texas Sta~ TLETS/NLETS 3270 Interface Software LicenserL3 3 None 5 Texas State TLETS/NLETS LU6.2 Interface Software License~L3 3 None 6 DCAD Text Paging Software 3 None 7 Fn ha n e~AI CAD Text Paging Software License 3 None 8 qetWare Flex/IP) RS6000 3 None 9 CS NetClock Novell Time Package 3 None 11 Multi. Jurisdiction DCAD SoRwam License Level 4) Vehicle File) 3 None Towing Rotation~ Level One Intngmted Mappin3~ Premise Floor Flans~ LU6.2 lntagmtion, Alarm Tracking & Billing 12 DCAD Call Taker Module with DCAD File Access 3 None 13 InfoSelect 2 None 14 ICHost Software License 3 None 15 IQ Report Writer 2 None 16 IQ Data Dictionary Set-up 3 None 17 Vficrosoft Office 4.2 for Windows~ Includes Microsoft Word 6.0~ 2 None Microsoft Excel 5.0~ PowerPoint 4.0 and Microsoft Mail 18 IQ Report Writer 2 None 19 IQ Data Dictiona~ Set-up 3 None 20 >letWare Flex/IP 3 None 21 CJIS Basic Police Records Software Liceose? Propert~ (stolent 3 None recoveredr evidentiar~),Vchicle (stolen~ recovered~ impound)~ Case Management (MO, assilgnments~ solvability~ incidunt name and deseriptors}~ 1-40 User's Call Reporting Software License Master Index Software License Business Contact Software License 0BR) Incident Based Reporting Software License Arrest Records Software License Warrants Software License 22 Citations Software License 3 None 23 :Accident Reporting Software License 3 None 24 i Police Personnel Modulo with Leave/Hours Reporting 3 None 25 Iail Bookin and Jail Management 3 None 26 )CAD Status Monitor Access 3 None 27 Mugshot System Capture Station (requires mngahnt hardware) 3 None 28 Field Interview Reporting Software License 3 None 29 'ermits Software Liceme 3 None 30 [Q Repo~t Writer 2 None 31 IQ Data Dictionary Set-up 3 None 32 Fire Information Mana~emant Software wi~h TXFIRS Reporting 3 None 33 Company Reporting 3 None 34 EMS Reporting 3 None PM 95SWSUP.CON SOFTWARE SUP;:ORT ADDENDUM 1651 North Colhns Boulev:~rd. Sutl, !illP,¢dc 2 of 2 Rmhardson. Tex ~* 75f18~ (214) 783-94011 Fax: (214.1 ?83-946o IT HT LO [IO L P I.TItlS SOFFWAKE SUPPORT ADDENq)UM is ememd mtn by and bct~een lnte?ated Computer Systems ~c . loml~ at 1651 North Colhns Boulevard Stole 1O0. Rmhardsoa rexes 75080. he~rtermfe~toaslCS; and City . ~,~h,~.p..~,p,,~,~.o.~, 215 E. McKinney, Denton, TX 7~201 of Denton hereinafter refe~d .~ .~ liCENSEE or CUS'I'OMER ;'.. Ga / / .ICS and CU~OMER entem~ into an agmemem enlitled "GENIziL&L'~RMS ~D CONDIqlONS" hereinafter ~efe~ed to as fl~c Agreement. [~s ~gc, Customer ag~ to pumh~e sup~fl for me following itmns from IC5: 35 'Vehicle Maint, Software hic, 3 Nome 37 Fire. EMS personhel w/Leave/Ho~r$ 3 None 38 Fire Prevention 3 None 41 M.C.B.A. MaYor. g Testinq 3 None 4~ Iff Rannrt Writer 2 None 43 1~ Data Dictionary Set-~p 3 None 44 "WARDN" Base Controller 3 None 46 ~cIC Interface 3 None SEE BELOW FOR NOTES ***** SUB-TOTAL EMERGENCY PLAN ONE-TIME ClIARG£$ SUB · TOTAL ICS SALES REP, SALES TAX INSTALLED BY EFFECTIVE DATE TOTAL ENDING DATE Customer has read ~nd agreed to be bound by ]CS' GEN]~P~L TE}CMS A~N*D CONVD!nl]ON and MONTHLY FEE th~ $O~2%VARE SUPPORT ADDEh~DUM. ANSUAL ~ZZ $10 S, 6 2 2.0 0 ACCEPTED BY: ACCEPTED BY: CUSTOIv~R SAlv~ C~y~ INTEGRATED COMPUTER SYSTEMS. INC. $1GNATUBE X $IGNATUI?E ~ ~ DATE DATE ***** Travel, lodging and misc. expenses will be charged as incurred. Level 2 support does not include updates to manuals or phone support. Relicensing of level 2 sub licensed software, when required, is not considered an update covered by software support and therefore will be chargeable. Support fees do not include training on new software releases or soft,are enhancements. I SOFTWARE SuPPeR , / '~DENDUM RECITALS ICS lind LICENSEE aeta'e 1o I~lTleN 8pd emene 'ate Agreemeflt subuquent one-y4mr IMIM. unm~s edner petty Wves the oth~' pefly It Im~t tnifTt' a.yt,' not*ce ~ II$ IldMtt I~ 10 reflGw IN CONSIDERATION Of: the leto and C~KIItK)na M the AFeeme~ thru AcIdM~dum lind ;<her I)glod ~ MMuBb~ conel~e~KlOil, the pmmllmB 4)OfllmERSCF hOi'ein, ihe/(k~elp~ lthd SUfllClG~Cy O~ WhiCh I~ INST/~.~TION II UC~E.~ h~b BCCIIIIIEK~ tn6 'j'~p SlllYlO~s li'4kh I~$ GMII II1~1 Thc · h eiMl~ ICl~ChVkKi~ecl, 1114ii ICXlIlm~ h4K4~O BGflMI Ill follOWS p,Y~r.~flie/Iib upCllllOb, en~ alter COK'eCl~l UpO/t LIC I:J'/8~ E'$ cornDuIOr B?slean at PC, cna¢~e IlLJCENSEEhlasnMecquireG~'*eTSPSivlces, Mditenveve~t~lnolp~o' DEFINITIONS UnleeB th& C(mM~ ol~enl/lml ixiwides, the ~em~ dMimmd m thms sec~n ~h !9<xiM~i~ Ior ICrC to UIdize T~D then [CS ehsll m~deU (wch enheKMnen~ m ~&n~ wffh Uz(, Ira' the puqx)ee& o~ 11118 Addendum. have lite melnlflg hereto epeCdled .,ecbon e ~,.~lad 'l-~me and hlalermls Sew, ct, s" A. EflhenCenl~nt Ah 6nheJ~emM~ ii ~ehlNKI lie lin iniprOVell~M to the IC$ eotIw~te lind~orlm4)liO~lileClllolt~wl~ ~uchklnl&m~ementmcl~but ·n~liml~M:llo, liddlng(~ ? EN~FJ~'~-ktE~],5 gl~l~nllme'.otllmt, IC~.lnl~liQtedn~rMl~n. rmlyoh~Ollm~e lu~lc~ioll, Bddirlg is fe~o~ adding Il ~ il~ ~ ired adding II pi'oOIll~enJlbr:c~.~)nbl fO~ th,) IC~ iiMlwere ff IC$ doe~ iIn~ke ei~h eflhGncernMtt~, ecs ~heJl pto~l~G B Up(hue An updmll i~ de/mad ~ u chwlge M enor O~leCtionl~ made to the eKmmlg :~ th~m t¢t JCC. NSEE ~, I~den~ Wllh 1he Ml~orl enlllkld "II~STALL~O~. Ice.Ged ~wam and induCl~ bUl · nat kn~d Io, L~mhM mlmdmed chen~ ,~. f t~ ven~.r o5 t,le ~mbkcen~d ~ dm~lbU~ enlmncm~nt~ without gne~e io sncLtor C~ n{Nm wide Io bnn0 (aJn. em aw/I~ or lunCl~B IC$ KT.G ma,;, m t~ nol~ cIm¢~l~n, pmvKl® luch e~ms C Lcen~lKI Sedtv*llm '~le ICS Ii~m ired eut)h~n~KI sodlwlml el~ cohc~vsly r LICENSEE ec~q;3wl4KIgel ~iM th® edtha~ may no~ tUnClI~I w',til the ~m~T ~d®n'ed lo mm Ute bosnl4KI Iollwwe c~hgumtton M haKIvmnl and soffww® pome~nd by UCENS;E and &mt m o~r to D T~bphoml Supporl T4dlphoml 8uppo~ ii Il e4.ece ollCS in whK. h LiGEh~EE Imy lunaKm, the Emnenmments me~ mquKe addlkolud hardware and Em#Ye.. 81 sn kdephone ICS ich' comm.kidlon cmn~1111g the koenMd Ewl~em. The IdBnden$ pen~~CIdN~nBI COal to UCEN~EG M llMIphOmHl~ E O0 &.m. to ~00 p./n. Mlidluhlt~rldmd lime, Monday ~gh ~ LK~ENSEE e~lo ed(no~l 1him IJ~l MihanollmeiW~, whefl in uile. may UtlbZe n',o~ FrK~y. e~:Judm~ bobdll¥& syelent wurcee leben tl~e Imenl~ed ~ohwere cunlntly mlalled Such sddluon~,l F- TeP $m'Ac4~. TSP 8em~,8 ere Inaballet[on Bnd enor cmmcl~on NrvcN prov-¢ed by ~/el4~m rmmufoes include, but are not bmltnd to. IKIddlOnal a L0Clt~q~ elo~e~e, sdG~l,ons, ICG u~mg IC8. T~Jec~mmunwtmm Support P~tm0e ~..ar- i. qmalmr cMened to n~rnoc$,. ~md ~lmnM Lee Of the CPU 8J Ihe 'T'~P .SMut C~S F' Eflte~ency Plan '~ Efl~ Pkln desG3b4m tkl penod&, in eddrllon to ICS' 8 UPOATE$. In eccMCillT4~ v4h the tenYm lind C=OndltK#ll Of lb· AdCbndum, ICS 6hall proves mGndeKI iC)4~Cl telepno~ lapped, dur~ which ICG willbe 8~il~bb to LICENSEE ~or LICENSEF wlh deer cQnKbons and nlmde~ed bgu~lhw upclatm~ 1or the ICS 8Mtware lelephons impport lot alnMgency ile~Vllm [~oblema 81xla(led m IIii, Addendum end the ~ MlaUad "INSTALLATION". {~) Emergena~ Pkm A S 00 a m * b p.m,, IdGnd~rf tht~dgh ~Kucday. elmk~ng ICSA. IC8 il IQ b~ nOtllNKI by UCENSEE o[ any 4b-rom or mllnd~d le~lldmwe glmn~$ hohd~ya mqumn9 ~ or madllmmwms to ex.n0 Ioflwam (b) EIl~l~Sl~'y Pblfl $. 8 O0 I~ Ila. - nMdrl~4t, MOndlly through g~M~, ~lud~ I~ B Legill~14v~ Ul~lte~ IIO~re nl~nl~ ccx~ting m exC~tl8 o~ ~*,0G0 t~ql~ be ~m bY Ihs Licenaee. {c) Ernel~ncy Pbn C. 800 am * mKIn~lht. May day C tJpdat~ m MffJmKI above, am nmdd~ Nll¥ Id tie diK~mmn et ICS (d) Emen)eacy Pbn D. ~en~/4our hoG'l · ~y, ever/ally. {®) iUAlee4 ceheewi~ egrl~ld to m waiting, alll 1entail relemKI to m th~ Addendum mf~- lo 9 'r~LEPHONE SUPPORT 108 ehBll pf~vIde tollWIIofl~ euppoR m 8(a~oldlmCll wlh t M Iollowmll ce~ral re'ne /~ Dunng the standmd pened 4)1Tdephone 6uppmt, IC8 ~all be ~mlbble to pr~,Kle G Conlp~heMaveSUl~SeM~ePhn IC$~ll~pmvIdeloht4~m ii~m cmllKIIUIlm~lltOUC~lSEEbyM)lphO~h ~chaMIsWletlonCml~l~8of Imw~nno eccMdmnc~ wdh t ha le#~ld muppMI eelvce pbn. ~I4MM~ pl~vlded em LICJBMSE~i que~loll~ oDfl~run~ll M ~ ~M~d $~lWara (a) Prowde enhancememe ~o lC8 k:enmd e~re B Gu~roM~ ~ rempond~ lot M long dmlut~l c~m~ded I~. CUaTOMGR (b) Pro~lde U~ Ol' Mlor oof~ to IC,S kG~l~ld sH~lve C IC$ MVdl plomde Te~"e~AoIl~ SUIp~pOIt Id lalte~ oul~de Ihe &to~Brd P~I;Xl OJ "( elephOhe (c) Pmv~ ~b~phOne suppen Suppm in I~m~n~ wl~ E~ ~ Pbn 8p~$ml in thb Adcl~nclum. (d) Provide Emllware updme/enl~nce~4nt on-mia mE.irene ~4rvc~ (a) Includ~ the reg&l~Bho~ IrKI I/IWM 4~XmM~ fO Ih~ IC~ Ma&l ~r4mcm m a~d ~t 10 TSp ~GRVIC~$.In Q~r for ~C$1~$E to us4 Ule '~p S4aMC~G. UCENSEG IITUllt ~e ~ lh~ {roet ~ IhEI ~}rmm~N~t II I1~1~ b ep4glbKI MI I~ #oat ~ Ihl8 ignJe~ltt th4n no sKqumd ~ oopy el th~ TSP ~h~Vll~ I~JUrWdlu~ Io ET4 I~11S elld condff~e ~ r~' 80~ARE CGVemge et ~Ie4'L~nCM, expeaMI ted be p,'~Aded. L~CGNSE AO~,$N[XJM. il UCENSI=t= Ill MquI~KI thl '~P G011WBm, Ihln IC8 altair perlorm (I) On4~ ~fl~rns ~_~ ~t~. per momh (NON ACCUMULATING) me folfewm,j f..eMCe~ ~. WI1WI~ I$ dIRribulee elllllIC~PMIl~ ~ or ellr~ CMZllOllone, I~ eh~l ii~tllll such · . . PLANNUMSER ...... enhanc~ler,~kup~JeLorMiQr4~r4c~0MbynIM~Ofl~TSP$oflv.~mm'mll~dld LICE NS~. and · tobcommuaimdoa~ connexion to IC8 1 2 3 4 $ 6 7 e g e U"EN~.G i~hall pr0v~ the ~ fme~ Idld llll equipmNt ~f to use the Y Y Y Y Y Y Y y Y TSP Goltvmre ~t LICENSE's, ~4m~a4e N Y Y Y Y y y y y C IC$ I~ nlaponel31e la,' all TSP long dl~lCXl chlrgee Incumld when I~rOvldlr'gem enOr c N N Y Y Y Y Y Y Y mm~-l~On ia gte ICS ~a(twwm d N N Y Y Y Y Y Y Y D CUSTOMER m te~pa~llbie lot all'l~P long disMIto~ ChBrgM incurred due to F N N N Y Y Y Y Y Y Ci.)~'l~OMF~l~l ~equetd clll~r thalt tiIK~/iiMM(J s~l lin enM O~II~IClJQ~ M ~ IC,S N N N N 21tm 4he 8bm 1Ehm 32he Soflvalm. GOF'I~VARE SUPPORT. In iK=oldence wah the t~ms aad e~Klmoal d t b8 AdG~eclmu, ICS 11 TIME AND MAllERIALS SERVICES. ICS Ihall peflorm the M4v~ descnb4d m thee eecl~ ~ shell p~vlde LICENSEE ~ eoJIvmm euppon for the IC.S Gdlwem ead Gul~,~need i~llwere m eale dlcnl~n end ehM cheq;e UCENSEF- at IC8' 9~en ~nc~d fete4. IM the t~ne end speohecl It Ihb Addendmn. mmed~b Ii(Nd. A IC8 ~mll Ixlwld4 MIImnaemer~ ~ TSP ~ lux[ tolephmte eupped m A. i~ tO pmblenl~ qum4ions end/M mellundJmldS 4~e~errdng chang~ meoe to io=~llmco w~ tho ~ eMid "GNHAHCEIdENTT". 'UPDATES', 'l~ROf:l ~e L~nmd Sol.mm by non-ICS t:~fuonnol CORREC'rIOH~'. 'TaP ~V~EG'. 'TELEPHOHE 6UPPORT'. S RMwatdl~ to plOblema ceumld by UC~GE'8 pemonmd includlr~, but I~X ilmimd la S All eolMem pto~tded IMm~nt to 'd~b Addendum m laW.led 'AS 16'. I.~etsd opora~ ~r. do~d~ ~d ea~ tm pm,~ded to UO~.gEE d ~8 e pmvdnd upduMd C Riqx)ndmE to !~r~bml caused by eflonaQue dma dccunlrdidlon by the ~ lup~ier. D ~ tO ~ ~ by hllldWlm C Ali enJunc~mrds, updle ~1 Maw ~e fix ~8 soltwu~ eimll bo doen~ tG E. P, eop~m0 to I~oleme mid by iwWmro other tlun mo lC6 S~wam mzl/or Ihs be fl~S Iofwmm and etudl tw, Imblect k~ the promm d 1he I¢$ 8OFTWSbqE Subiom~d Sd~mm. LICENSEE AOD~dDUM blt algae tQ ~te bmMed aeltv,~e eehaneed, upcllald, et F I~ ~s to the L, oem~KI Cxx'tea m due to hardware mod~'~uons mclud~. carpeted IG~ ehallllla~l tl~ te UCENSEE Idt~m~ Id IMmt m~e ~.ely ~r bUl n4~A llnlaed re. a chmzge m UCENSE$'s hllrdvmm coldlguralwn yeer G PedOn~l~ hllMWl~re mllll~e~rlllRg~ 4X hwdwlre dl~rto~K~ H PedOmll~ opemt~ tminmg 3 $or-rwARECOVERED "lTmeAdde~lumlhallapplyt~elllalv. edec~vare IJUCEHSEE I M~mkgthelCTSol~ereortheS,Jbllaemmd~ellwamum14eaLICENSEEb~acqu~ed t~luireo ~dMonel kcenoKI eobmm*, tm=h e~M2'o droll ~lpon 4e MtlMm m#81llmon date the T~P 8~em Ct lebcleo e suppolt Ir, mi trdtt COWm tho in/hTon fee's becoml imbje~ to thru egallemlaL The IrlnUal M meidMg taM, (~ ImCh ad~t mad Iglnlred J. !Cb4pMIdM~ to pr~Mil?~ ~d )~d by UCENSEE~ b~ 1o IUow IC~ ec~mee to seW, em llml be mddN. am abram& to the ~nnum] or mon~ly fmc mhe~y mmq;ed m LICI~48EE"e ~,~,.mK .yetem UCEMSI~E K I~dlr~ to prob~ml c~uMd by ec4:zdent, neglect, fwa, m,~,se or any Idher cause riel wihin IC~' malm~table come4. 4 FEES AN[:I PAYMENT. r-or the mllX, lall provided nlmln. LIC EN~=-E agrr. e~ to pay tea mommy L Any ~her lenm~lG perlormld by IC$ end n~ Idher w',le provided let m Ihs Addeadum or amual I~em luppMt lee al ~ the &d~lJpdm~ iii ecoommtce with the tOIkMmg I//o4he~v.m Idled o# 1he tlbr~ IJ thll Add4mdum. 12 EXPENSES UCENSEE i~ imi~oMu~e tot 81 i~;eme~ flQt speclf ~d as bMng 1CS' A # I~e euppMt be s rr~. theft UCENeEE ~E~ to i~y the fu~ motors fee end al~ mepm~ebuny ~:i~h e]g~)ned~, lB UCEN~E. i~(~lJDM) lor iI~bJ~e, b~ Im no~ ~ IO. Ol~m f,~ ~ ~ gd Ihs Addend~,:~ S~le~id monthly fee Imv~l, imn~lnofl, ~. lodging, Ion9 dm~ln=o telephone charges. ~ m'am COS~s UlCU~eCI p~IMIltB m due off tM ~lt .4-y M ud=~quom i~e~ml by ICS m ~1 pedorm.nce of lng. Addendum 5- ff I~1 luppod fee · ~lrluld, WMI II~n ~hl effec~q~ dl~ OI thll Addendum, LICE~IS~E i~/Mmsop~ylC~eliotlheom)-~ame chm~eeendd~anni~lM. T)u~mh~.lhe (.:: IND~I~NDENT CON'TP~CTOP~ IC6mwanoBg~m(llmlnWl~mtop41dmmallo~ annum euplx~t lee b due oil e~'before th4 ~ month M eve~ year the AUoerKlum lb in pla of ICg' obl~aaefls uede~ Ihs Addendum liter wralen nmllKmlOn ~ LICENSEE end mcelp[ elfe~ el wnltea agreemem themlmm ~. Aller Ibm/Mdeadum hae beea iq jl~ect Ior one year. IC6 may ahenge ~ m~',lj &'~l/or annual ml~oo~ fee ulma a&lv dl~ mol~ 14 DATA PROCES~ NG COORDINATOR Cu$'rOMER wdl ~utt e Chne la'"'~'*"u3 eoo~mal~r who wdJ be Ihe kamen blm'*M n Ice and CUSTOMER e~l Mil be ~le fa=al GQim Ior 5 ~ ~lls/~ldendumlhdb~Kmm~ed~Ctl~eOnm&(i~6xc~ut~o~n~r~lCS~r,c aamqumMlolCSlromCUSTOMER Ineddlmn. tlte~mmO.-~mltormkbe ~O have an mr3m tel~m ccenmencmg UDOn the eifecave eme and enmn9 upon the sac: Gay ~ respomubm fo~ m<Xdlnidmg eH clamr~oom tmm,ng end the euppon d the ICS Ap~hceUon the t~'id year ~,~ Addendum m m elf et. 'i~s Addenaum .n~e automat, c~lly, mn<-~ m: Sottwure end Om~bng Syetem ,-_.-,~._,..:~L-- .'3.=': ,_%~,. --~l-rl '. -~'5~£-~r ',-,l!P,,T~'F .: ~.. ~;-_ .~,,:,t~-o-,'-,q=,'~ F'.O':' CONTRACT MODIFICATION ADDENDUM 1651 Nomh~ Boulevard, Suttc 100 Pa~ Rldmedma~ Texas ~:MS0 (214.) 783.94C0 Fax: (214) 783-0460 'IT-KS COICIP. ACT MODI~CA3]ON ~Dt.~! b euleM({ huo by ff~'betv~*n IzlteS;med Computer $],sUm~, lu~:loe, aled al 165 { Noah Collins Boubvard, Suitel00.~,Te=as 7~bS(kkffehail~l~eaY~.toislCS;sad City of,~hbi~inw,{Ioc~u~'l Denton; 215 E. McKinney, Denton, TX 76201. hereauf~rrKm,~dlo~st~m~¢USTOlvl~R. IM{e, ICSand~~tomodi~~ IN CO~'SI]3~RATION OF ~ltetommsfadmad~emoftheAsmemml, thisAd~budmu, md ~m- sood md vtluab{o caut6ei.afie~ b 12mnisu ,~,,.,,h,,4 ber~, tho a~,ell~ ami suffici~mcy ~ wb;~ il ~ ~w~ ~ ~i~ ~ ~ u fMlows: L If I~a tram fad c~md{ti~m uf ffme Aare~a~t ~ad this Addeidum ¢emdlict. then Ihs pmvisieus ~ ~ A~ ~ ~t, 2. ICS ,,~ Ct.~ f,s.m,s ~, modlf3, ,,=d,dlO,,,,,d r.t~ Afn~c~nf a~ ~Jo~: -- 3. See Exhibit "A" attached hereto and incorporated herein as if set forth at length. CLISTOMBR NABS. C ilqTBORA~.D O:>MP~-tu,~ $¥s't3ab~, nqc. 'FFrL~ lILLE ~:)4~ DAT~ DATE EXHIBIT A 1) The City of Denton ("City") has accepted a proposal in response to RFP #1738 submitted by International Business Machines Corporation ("IBM"). IBM's proposal includes a license and/or sublicense to use software provided by ICS. Compensation for the use of software licensed and/or sublicensed by ICS is paid to IBM. No compensation for the license or sublicense to use ICS software is paid by the City to ICS. As a result, all paragraphs referencing payments to ICS or monies paid by City to ICS for a license and/or sublicense to use software are hereby deleted from the Agreement. 2) IBM's proposal also provides for the purchase or lease of hardware. ICS assisted IBM in the preparation of IBM's proposal but it is understood and agreed that IBM's proposal was made by IBM and City has not contracted directly with ICS for the provision or installation of hardware with ICS. The hardware is to be provided by IBM and no payments for the hardware are to be made by City directly to ICS. As a result, all paragraphs referencing payment for the hardware, delivery of the hardware, risk of loss for the hardware, insurance for the hardware, and security interests in the hardware are hereby deleted from the Agreement. In addition, the Hardware Sales Addendum shall not be a part of the Agreement. 3) Due to the direct contractual relationship which exists between City and IBM, various provisions of the Software License Addendum and the Soft'ware Sublicense Addendum are not applicable. Paragraphs contained within the Software License Addendum and/or the Software Sublicense Addendum concerning fees, installation, acceptance and/or payment for the software are hereby deleted from the Agreement.. 4) Paragraph 9 SOFTWARE LICENSE, subparagraph C, of the Software License Addendum is deleted from the Agreement and replaced with the following: C. The ICS Software is provided in object code format only. LICENSEE agrees not to modify, reverse engineer, reconstitute, de-compile and/or disassemble the ICS Software. Licensee ex- pressly agrees that the license granted herein give it no rights whatsoever to the ICS Software except the license provided herein. 5) Paragraph 12 NONDISCLOSURE, subparagraphs D and E of the Software License Addendum are deleted from the Agreement. 6) Beginning 90 days after the installation of the Phase I Management Information System described in IBM's propo._~_ I, ICS will assume responsibility for software support and equipment maintenance for the so/hg, are and hardware provided pursuant to IBM's proposal. Contained within IBM's proposal are prices for software support and equipment maintenance. The prices set forth in IBM's proposal shall supersede and replace any and all prices set forth in the SoRware Support Addendum and the Equipment Maintenance Terms and Conditions. In addition, the Software Support Addendum and Equipment Maintenance Terms and Conditions shall not become effective until ninety (90) days following the installation of the Phase I Management Information System by IBM. The software and hardware provided pursuant to IBM's proposal shall at City's option be included within the terms of the Software Support Addendum and Equipment Maintenance Terms and Conditions. Said software and hardware shall not be excluded from the terms of the Software Support Addendum or Equipment Maintenance Addendum by ICS. 7) No provision contained within the Agreement shall reduce the time in which City has to assert a cause of action to less than two (2) years from the date the cause of action accrues. For purposes of the Agreement, a cause of action shall be deemed to have been asserted by City when written notice of the breach or disagreement is received by ICS. 8) The warranties and representations contained within IBM's proposal regarding ICS software and hardware shall control over any and all waivers of warranties and disclaimers contained within the Agreement. 9) It is understood and agreed that the Agreement is by and between the City and ICS. The Agreement in no way limits any action, right or remedy the City may assert against IBM. 10) Any and all provisions of the Agreement which violate any law or regulation shall be void or limited by the requirements of that law or regulation. For instance, all provisions requiring proprietary or other information to be kept confidential shall be limited to the extent the City may keep such information confidential under the Texas Open Records Act; Chapter 552 of the Texas Government Code. In addition, any and all provisions which require the City, its officers, employees or agents to peffom~ a duty which violates any law are void. 11) The Agreement shall consist of the following documents as amended by this Addendum: 1) General Terms and Conditions 2) Software License Addendum 3) Software Sublicense Addendum 4) Hardware Maintenance Addendum 5) SoRware Support Addendum; and 6) Applicable portions of IBM's proposal made in response to RFP #1738. 12) Regardless of any provisions to the contrary, Texas law shall govem the interpretation of the terms and conditions of this Agreement and any litigation which concerns or grows out of this Agreement shall be tried in a court of competent jurisdiction in Denton, County, Texas. AN o~on~,~CE ^~O~o ~ ~c~o~ oF ^ C,*~GE ORDER TO ^ ..*SE ^O~~ FOR PC'S. MO~O~ AND P~,~.Q~~ ~^T~ TO POLICE/ FIRE DEPARTMENT MANAGEMENT INFORMATION SYSTEM PHASE II BETWEEN THE CITY OF DENTON AND IBM CREDIT CORPORATION; PROVIDING FOR AN INCREASE IN THE ANNUAL LEASE PAYMENT AMOUNT; AND PROVIDING AN EFFECTIVE DATE. (RFSP # 1738 - MANAGEMENT INFORMATION SYSTEM (MIS) CHANGE ORDER # 2 FOR PHASE II IN THE AMOUNT OF $93,798.00 OR $31,266.00 ANNUALLY). WHEREAS, on 12-19-95, the City awarded a contract for RFSP # 1738 - MANAGEMENT INFORMATION SYSTEM (MIS) in the amount of $2,453,922.00; and WHEREAS, the City Manager having recommended to the Council that a change order be authorized to amend such lease agreement with respect to the scope and price and said change order being in compliance with the requirements of Chapter 252 of the Local Government Code; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SRCTION I. That the change order # 2 increasing the amount of the lease agreement between the City and IBM CORPORATION copy of which is attached hereto, in the amount of NINETY THREE THOUSAND SEVEN HUNDRRD NINE~ EIGHT and no/100 Dollars ($93,798.00), is hereby approved and the expenditure of funds therefor is hereby authorized. The contract amount is amended to read $2,539,535.00 for Phase I / and $93,798.00 for Phase II. SECTION II. That this ordinnnce shall become effective immediately upon its passage and approval. PASSED ANDAPPROVED thisthe /~ dayof~'~~l . 1998. ATTEST: JENNIFER WALTERS, CITY SECRETARY APPROVR. r) AS~ro LEGAL FORM: HEBERT L. PROUTY, c.rrY A~ORNEY iii [ :!: lira i ----- J~.,s " = i~ "-- ---"{ ° ~ o ~' - -=W ---- _~ =i=.ol = ~..-, __-- tt Il __ :iii ,, = j si Pi o !~ =, ~. ~,,~ ,; .. i"-i'!' I ' ! i' ::fiI! !] r;i ~e~. m = i !- · ~o~U 3BOZOOZ MZ~IZ I,,- "iiiii i :l U ldo JJ , ,.. ., ..~ sp~ ~3,~i,u ,~ -"~ ~-'~ ' ,. :~ ~ ~ ~ ~ ~ ~ ~ ~ .. 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'-' CERTIFICATE OF ACCEPTANCE -- -- Page 1 of 6 Cnfdit Corl~rmfon Customer Number: 2273634 Name end Address Branch Office Address Agreement Number: 0266197 CITY OF DENTON 1605 LBJ FREEWAY Supplement No: D00540620 901-B TEXAS ST DALLAS , TX DENTON , TX 76201-4354 Customer Reference: Location Leased/Financed Item Plant Order Contract Serial No. Manufacturer's Serial No. Customer Type Model or MES No. Description 2273634 COMD 'I'BK 266MHZ PENTIUM II 32MB 4 2273634 COMD 'I'BK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTlUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD 'I'BK 266MHZ PENTIUM II 32MB 4 2273634 COMD 'FBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 THE UNDERSIGNED ("CU8TOMER") 18 A LESSEE OR CUSTOMER UNDER THE TERM LEASE MA8TER AGREEMENT, INSTALLMENT PAYMENT MASTER AGREEMENT, QUICKLEABE AGREEMENT OR OTHER AGREEMENT REFERENCED ABOVE ('AGREEMENT") WITH EITHER IBM CREDIT CORPORATION OR INTERNATIONAL BUBINE88 MACHINES CORPORATION (IN EITHER CASE, "IBM"). CUSTOMER REPRESENTB AND CERTIFIEB THAT THE ITEM8 LISTED ABOVE OR ITEMIZED ON AN ATTACHMENT TO THI8 CERTIFICATE OF ACCEPTANCE ("ACCEPTED ITEMS') HAVE BEEN ACCEPTED BY CUSTOMER ON THE ACCEPTANCE DATE INDICATED BELOW AND LABELS, IF 8UPPUED, HAVE BEEN AFFIXED TO EACH ACCEPTED ITEM OF EQUIPMENT. CUSTOMER AUTHORIZF.8 IBM TO PAY CUSTOMER'8 SUPPLIER FOR THE ACCEPTED ITEMS. AMOUNT8 DUE UNDER THE AGREEMENT 8HALL COMMENCE UPON THE ACCEPTANCE DATE INDICATED BELOW UNLF..88 OTHERWISE NOTED BY LEBBOR ON THE SUPPLEMENT. IF CUSTOMER 18 SUBJECT TO PROCUREMENT OR APPROPRIATION LAW8 OR REGULATION8, CUSTOMER REPREBEHT8 AND CERTIFIE8 THAT IBMI DIRECT PAYMENT TO CUSTOMER'8 SUPPLIER FOR THE INVOICE AMOUNTS INDICATED ON THIS CERTIFICATE OF ACCEPTANCE WILL BE IN FULL COMPLIANCE WITH ANY AND ALL RELEVANT STATE LAWS AND REGULATIONB OR ANY OTHER LEGAL REQUIREMENT8 RELATING TO CUSTOMER'8 PROCUREMENT OR APPROPRIATION ACTIVrrlF.8. IN ORDER FOR TH18 CERTIFICATE OF ACCEPTANCE TO BE EFFECTIVE, CU8TOMER MUST PROVIDE IBM WITH SERIAL NUMBER8 FOR EACH ACCEPTED ITEM OF EQUIPMENT. CUSTOMER AUTHORIZES IBM TO COMPLETE OR UPDATE ANY EQUIPMENT IDENTIFICATION INFORMATION ON THE REFERENCED AGREEMENT OR SUPPLEMENT TO THE AGREEMENT FOR ANY ACCEPTED ITEM OF EQUIPMENT WITHOUT FURTHER ACTION OR ~ENT BY CUSTOMER. DELIVERY OF AN EXECUTED COPY OF TH18 CERTIFICATE OF ACCEPTANCE BY FACSIMILE OR ANY OTHER RELIABLE MEANB 8HALL BE DEEMED TO BE Ali EFFECTIVE FOR ALL PURPOSE8 A8 DEUVERY OF A MANUALLY EXECUTED COPY. CU8TOMER UNDERSTAND8 THAT IBM MAY MAINTAIN A COPY OF TH18 CERTIFICATE IN ELECTRONIC FORM AND AGREED THAT A COPY PRODUCED FROM SUCH ELECTRONIC FORM OR BY ANY OTHER RELIABLE MEAN8 (FOR EXAMPLE, PHOTOCOPY, IMAGE OR FACSIMILE) SHALL IN ALL RESPECTS BE CONSIDERED EQUIVALENT TO AN ORIGINAl. .A~c~oted by: CITY OF DENTON customer ACCEPTANCE DATE: By: (Muet Be ~) Autho~',z~ Slm.,,,,~ N=.e (Tyro ~ I~nt) PLEASE RETURN TO BRANCH OFFICE ADDRESS LISTED ABOVE. Z125-5137-09 (~d97) Ii --'= =-'-='--=-' CERTIFICATE OF ACCEPTANCE ;'age 2 of 6 Credit Corporation Customer Number: 2273634 Name and Address Branch Office Address Agreement Number: Q266197 CITY OF DENTON 1605 LBJ FREEWAY Supplement No: D00540620 901-B TEXAS ST DALLAS , TX DENTON , TX 76201-4354 Customer Reference: Location Leased/Financed Item Plant Order Contract Serial No. Manufacturer's Serial No. Customer Type Model or MES No. Description 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MS 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTlUM II 32MB 4 2273634 COMD 'I'BK 266MHZ PENTIUM II 32MB 4 2273634 COMD 'DBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD 'rBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD 'FBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD 'I'BK 266MHZ PENT1UM II 32MB 4 Z125-S137-09 (0~;7) ---' CERTIFICATE OF ACCEPTANCE Page 3 of 6 C~d~t Corpovm'ion Customer Number: 2273634 Name and Address Branch Office Address Agreement Number: Q266197 CITY OF DENTON 1605 LBJ FREEWAY Supplement No: D00540620 901-B TEXAS ST DALLAS , TX DENTON , TX 76201-4354 Customer Reference: Location Leased/Financed Item Plant Order Contract Serial No. Manufacturer's Serial No. Customer Type Model or MES No. Description 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK 266MI-IZ PENTIUM II 32MB 4 2273634 COMD TBK 266MHZ PENTIUM II 32MB 4 2273634 COMD TBK .~ 266MHZ PENTIUM II 32MB 4 2273634 COMD 'I'BK 266MHZ PENTIUM II 32MB 4 2273634 COMD TEN 23BBVFK 23BBVFK 350MHZ PENTIUM II 64MB D 2273634 COMD TEN 23BBVKV 23BBVKV 350MHZ PENTIUM II 64MB D 2273634 COMD TEN 23BBWRN 23BBWRN 350MHZ PENTIUM II 64MB D 2273634 COMD TCK 23R3730 23R3730 300MHZ PENTIUM II 32MB D 2273634 COMD TCK 23R3779 23R3779 300MHZ PENTIUM II 32MB D 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C 15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15' Color Monitor 2273634 COMM C15 compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15' Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor Z12S-5137-OB (06~;r) m ==mmmm m wm~ CERTIFICATE OF ACCEPTANCE Page 4 of 6 Cre~t Corpor~ion Customer Number: 2273634 Name and Address Branch Office Address Agreement Number: Q266197 CITY OF DENTON 1605 LBJ FREEWAY Supplement No' D00540620 901-B TEXAS ST DALLAS , TX DENTON , TX 76201-4354 Customer Reference: Location Leased/Financed Item Plant Order Contract Serial No. Manufacturer's Serial No. Customer Type Model or MES No. Description 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor Zl 2S~137-00 (Mi~7) ~--. _--__--.-- .- ~,-_. ==--' .--=' CERTIFICATE OF ACCEPTANCE page 5 of 6 C~dit Corporation Customer Number: 2273634 Name and Address Branch Office Address Agreement Number: Q266197 CITY OF DENTON 1605 LBJ FREEWAY Supplement No- D00540620 901-B TEXAS ST DALLAS , TX DENTON , TX 76201-4354 Customer Reference: Location Leased/Financed Item Plant Order Contract Serial No. Manufacturer's Serial No. Customer Type Model or MES No. Description 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C15 Compaq 15" Color Monitor 2273634 COMM C17 17" Color Monitor 2273634 COMM C17 17' Color Monitor 2273634 COMM C17 17" Color Monitor 2273634 COMM C 17 17" Color Monitor 2273634 COMM C17 17' Color Monitor 2273634 9994 001 VENDOR SOURCED PRODUCTS/SVCS ZI2S-S137-09 (0~d07) -- =~= - = CERTIFICATE OF ACCEPTANCE page 6 of s Credit Corportttlon Customer Number: 2273634 Name and Address Branch Office Address Agreement Number: Q266197 CITY OF DENTON 1605 LBJ FREEWAY Supplement No: D00540620 901-B TEXAS ST DALLAS , TX DENTON , TX 76201-4354 Customer Reference: Location Leased/Financed Item Plant Order Contract Serial No. Manufacturer's Serial No. Customer Type Model or MES No. Description Supplier Invoice Information (Invoices Must Be Attached) Supplier Invoice Number Invoice Date Invoice Amount 1. 2. 3. 4. 5. 6. TOTAL I 0.00 Z125-5137-00 (05/97) O n ANCENO. qb -O S'/ AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF DENTON AND; IBM CORPORATION PROVIDING FOR AN INCREASE IN THE CONTRACT PRICE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on ~, the City awarded a contract for RFSP# 1738 - MANAGEMENT INFORMATION SYSTi~.M (MIS) in the amount of $1,377,688.00 for Pha~ I for Fi.qcal yoar 1995- 96' and WHEREAS, the City Manager having recommended to the Council that a change order be authorized to amend such contract with respect to the scope and price and said change order being in compliance with the requirements of Chapter 252 of the Local Government Code; NOW, THEREFORE, THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the change order increasing the amount of the contract between the City and IBM CORPORATION copy of which is attached hereto, in the amount of EIGHTY FIVE THOUSAND SIX HUNDRED TI-IIRTEEN and no/100--- Dollars ($85,613.00), is hereby approved and the expenditure of funds therefor is hereby authorized. The contract amount is amended to read $1,463,301.00 for Phase I / 1995-96 Fiscal Year Funding. SECTION 11. That this ordinance shall become effective immediately upon its passage and approval. P^ssEo PRovEo this the5' ''day of ,1996 BOB CASTLEBERRY, ATTEST: JENNIFER W ALTER~ CITY SECRETARY HEBERT L. PROUTY, CITY ATTORNEY DATE: MARCH 5, 1996 CITY COUNCIl, REPORT TO: Mayor and Members of the City Council FROM: Rick Svehla, Acting City Manager SUBJECT: CHANGE ORDER #1 - IBM CORPORATION RFSP # 1738 - MANAGEMENT INFORMATION SYSTEM (MIS) RECOMMF, NDATION: We recommend this change order to IBM Corporation be approved in the amount of $85,613.00.00 amending the contract amount to read $1,463,301.00. SUMMARY: Change Order #1 in the amount of $85,613.00 to the above referenced contract is for the purchase of radio transmission hardware including a base station controller, duplexer, antenna, ,minterruptible power source (UPS), mobil radio with antenna, installation and training. During previous discussions with Council it was our intention to purchase radio related hardware from a third party supplier as provided for in the conWact agreement. However, due to critical time restraints placed upon our frequency license by the F.C.C. and software development cost from ICS if other than GE/Erickson Radio equipment is used we are recommending this change order be approved. Utilization of the GE/Erickson Radio equipment originally proposed by IBM will protect the $1.5 million performance bond currently covering this MIS project. RACKGROUNr~: IBM Change Authorization for Project Support Service data sheet, IBM Project Change Request #2 reference, Purchase Order #62515. PROGRAMS, r}EPARTMENTS OR GROUPS AFFECTEr}: Public Safety Fire and Police, Communications Division, Information Services Division and Citizens of Denton. FISCAl, IMPACT: Funds for this change order are available in budget funds for radio acquisition relating to the MIS project account Number #451-070-SYST-9611-9107. ly submitted: Rick Svehla Acting City Manager Approved: Name: Tom D. Shaw, CPM Title: Purchasing Agent 711. AGENDA ZBM Change Authorization for Project Support Services Each of us agrees to modify the referenced Statement of Work and any applicable terms as follows · The Deliverables will be changed by PCRI. The City of Denton will acquire their owu copy of the ArcView Users Guide outside thc contrKt. Page 8, Task 7, Deliverables, changed to 'None'. Page 12, Appendix A: Deliverable Guidelines, changed to remove references to the ArcView Users Guide. · The Scope of Services and the Hardware supplied by IBM will be changed by PCR2. IBM will ac- quire the radio hardware and bring the rnanag~Aent of same under control of the contract vs the City of Denton. The City of Denton is still responsible for providing an acceptable transmission frequency within the time frames specified in the Statement of Work. Page 5, Assumption number 8, will be io,~oved. Page 7, Task 6, Completion Criteria, replace the second sentence as follows: 'If the City of Denton has not provided an acceptable transmission frequency as dei'med in the City of Denton Responsi- bilities within 5 working days of the MDC installation, this task and the portion of Task 8 which involves the MDC will be considered complete.' Page 10, Prior to Task 6, change the first sentence of thc first paragraph as follows: 'Provide a transmission frequency acceptable to IBM.' Page 14, Appendix C: Phase I Non-IBM Hardware and Software, add the worksheet for the Radio Hardware as per PCR2. The total charges to the City of Denton will be $85,613.00, payable on accepto,,ce ox Auth,, ;?atio~ Each of us agrees thai the complete agreement between us about these Services consists of 1) this Change Authorization, 2) the referenced Statement of Work. and 3) the IBM Customer Agreement or IBM Agreement for Services. as applicable (or any equivalent agreement signed by both of us). Agreed M: Agreed M: Customer name: City of Denton hJ~..,,atiMml Busi __r~__ Madt~ms Corpmqdan Armonk, New Ym'k 1o804 By BY · klthodmd lSlmltUm )~utlmdzml lillnMum Name (type or print) Name (type or print) Date: Date: Customer number: 1802610 Reference Agreement number:. Customer address: 901 B Texas Shed Reference Statement of Work number: XgQ6B Dmtony TX 76201 Change Authonzanon number: OD(X-[G! Project name or identifier: Management Information S)I- IBM Office number: 121 ten] Project Change Request number(s): PCR! PCR2 IBM Office address: I60S LBJ Frw7 Dallas, TX ?S234 Z125-4588-02 10/95 (MK008) PF Page I of I MRR 20 '96 17:49 FROM IBM CONSULTING DRLLRS PRGE.0B~ ~Omada Item ][]BM Change Authorization for Project Support Each o( us agrees to modify the refere~ed Statement of Work and any applicable terms as follows 1 · The O~v~rabl~ will be ~ngM by PCRI. The ~ o£1]~a~ will a~lui~ their own COlT of tho ArcY'3~v Users Grad= outsido tl~ contract. Pa~ S, Task 7, Dali--, ~h,,,.,ed to 'Nom". Pa~ 12, Appmacfix A: X~.livu:tble Guiddinas, changed to remove :efe:~nees to t~ ArcView Usen Guide. · ScoptorS ,aad H =p tSMwmbe h- dbyPCRZ ,nMwm,, . qun~ tll radio bazd~ tnd bzh]g tl~. ~t.o£ stt~ ~ cozztrol of thru eontm~ vs tl~ C~y of Dmto~ The City or Dmton s still nsponsible for lxo~dins an tcceptable t~-,,,n,:,sion fnxlueney Ns~Wn tho tim~ apec~od in tho ~tmnmt orWo:~ Pa~ 5, Aumnpti'on numb= 8, will bo :cm ov,~i. Pap ?, Task.6. Ct~,pUion ~ ~ ~ s,=~d mu.=mco u folio~_.- 'Ii'the City ofl~at, ma mthin 5 workins chtys of' th= MDC insttllauozk th~ task and the pomon of Task 8 which invol~s th= MIX: w~l b~ conskhnd c~np~' Pege 10, Prior to Task 6., change tho Rtst smtenc¢ of the first lxtragraph as RRI~w~ 'Pzo~do a tra~-,,.:m;en f~equ~cy act~-pmbk to IBM.' d Pas~ 14, Appendix (~ Phase I Non-IBM Hmdwam and Softwtre, add the workshect for the Radio ~ as p~ Pt"T.2. The ~ charges to the Cit7 of Dmton will b~ $~5,61].00, paTable on a¢k"~n~p-- tu ,w. 4~--,~.~ Each ~ us agrees that the complete agreemerrt between us almut ~ese Services consists of 1) this Change Authorlzaltion, 2) the referenced Glatement of WOrk. and 3) the IBM CUl~4omer ASreemm~t or IBM A0mement fer · 8ervicm, as applicable (or any equivalent agreement signed by ~u~h of uB). ',-'. CuIMmmr mlnm: (Xt~ orl~ lid~, '"i:d llMmlll MllalMnls ~qemm, .Nam, oitYlnoelDdnt) Rick Svehla .ame(ty~orpr~) Kdv~.d ~a..I.J~.,,'4 3/8/96 om: _:?//~'?/ff'& CusmMr number:. 11102610 hfemnm~lmenmnt nmn~. QJ,tune' a~ren: ~01B T,,n,t Strum au~m~ce sMmusm of Wo~ nurnnr. i)mu~ TX ?6Z0] cheng. AutmmJH~N numUer: CDCRGI · ..: Pr~m2 nome ~r Meao~. M, ~ t Jnbrma~a Sys- trim O~ nu~. 121 hms Project C31'dngn I~ flu~$k 1~[3KI IN~ ;BM ~ ~'~s~, 160S 1,ILl r~ t)ana~ TX ~.N4 I PCR No. PCR2 ;~=_-- 188C F. ~_.-;'= PROJECT CHANGE REQUEST Subject Add Radio Hardware To The Contract Submitbd by:. David Tillman I Date: 01/31/96 DBs__i,~l[an d proposed change: (add aib,ch,,,c.-d~ If a,c~,-- ;') The City of Denton decided to order the radio hardware needed for the project under to IBM Contract as opposed to separately, as was originally intended. ICS has quoted a price of approximately $88.300 for the hardware, maintenance, and associated costs. The City of Denton has issued a PO. The change still requires investigation re Product 8afoty and total price to bring it under control of the contract. Invmtigatlon Fired price to h,w,_ll.& ': $00 I Ghanp autlmri.allon required? ( ) Ho (X) Yes ( ) Change authorization attached (X) Will be included in subsequent change authorization (X) Accept for investigation Customer project manag~c . /; /~//c Date: ( ) Reject for investigation Gary Collins ~//)/.//~"~/~.d~'~(~' 02/0?/06 - V'- Date: (X) Accept for investigation IBM project mandllOn ( ) Reject for investigation David TIIIman ~=~ ~1~~ 02/07/96 Rmmon for rejection: (add atlachments If necessary) The above estimate will be withdrawn if not accepted by: 02/29/96 ImpiemenMflon Description and impact d change to be i,,,ple:,.cnt..:l: (add atMchments if necessary) Fixed prico to implement: $00 ( ) Accept for implementation Customer project mjpager:. ,o ,o// ' Date: _ , ( ) Reject for implementation Gary Collins d~Y~.//~ ~../,,~cO//G~ (,~ Accept for implementation IBM project mammer./~ ~r w ( ) Reject for implementation David Tillman-~.~ [~L.~ Date: 2.[ ~ci (c ti,,' The above estimate will be withdrawn If not accepted by: lrOltMOTA RKV ll-lS.,gl (PF IpMI) GoppJeltt 19J0, l~t by IBM CMp. 0 0 0 0 0 0 0 0 0 0 - ~ § o© § § .. ~_~ ~ . ~ ~ ~ ~ ~ § ~ o ~ ! 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