1995-246 ORDINANCE NO. ~--~q~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1813 ALL HEMPHILL BUS SALES $197,180.00
1830 ALL POWELL APPARATUS SERVICE $ 71,410.00
DIVISION
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this 5~day of ~--~-~_~-~, 1995.
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
DATE: DECEMBER 5, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Rick Svehla, Acting City Manager
SUBJECT: BID # 1813 - TRANSIT BUSES
RECOMMENDATION: We recommend this bid be awarded to Hemphill Bus Sales in
the amount of $197,180.00 for one demo transit bus and one new transit bus.
S~RY: This bid is for the purchase of two 28-29 passenger transit buses. The
units will be owned by the City of Denton and operated under contract with SPAN,
Inc. The vehicles will replace existing units currently being operated by SPAN
under terms and conditions of the City of Denton/SPAN contract.
Bid documents were prepared to allow us to take advantage of demo buses available
and meeting the intent of our specifications. Bid specifications were mailed to
nineteen prospective suppliers.
These buses have a capacity of 29 ambulatory passengers or 22 ambulatory
passengers and two or three wheel chair positions.
SPAN staff members have reviewed the bids and concur with our recommendation.
The demo bus is fully loaded and includes full factory new vehicle warranty and is
immediately available.
The new bus recommended price includes all optional equipment as listed on the
tabulation sheet.
BACKGROUND: Tabulation Sheet
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: SPAN Riders, Citizens of
Denton Public Transportation.
FISCAL IMPACT: Funding for these units is from a combination of Federal Transit
Authority Grant, State of Texas Department of Transportation Grant and Local match
CDBG Funds
FTA 80% $157,744.00
TEXAS DOT 13% $ 25,633.40
LOCAL CDBG $13~800.60
$197,178.00
Acting City Manager
Name: Tom~ D. Shaw, C.P.M.
Title: Purchasing Agent
660 .AOENDA
DATE: DECEMBER 5, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Rick Svehla, Acting City Manager
SUBJECT: BID # 1830 - CIRCUIT BREAKERS, 15 KV
RECOMMENDATION: We recommend this bid be awarded to the low bidder, Powell
Apparatus Service Division, in the total amount of $71,410.00.
SUMMARY: This bid is for the purchase of five 15 KV Circuit Breakers to be used
in replacing aged breakers currently on line at Locust Street Substation - Addition
I.
Three bids were received in response to nineteen bid packages mailed to prospective
vendors.
BACKGROUND: Tabulation Sheet, Memorandum from Danny Scott dated November
17, 1995.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED : Substations Division, Electric
Utility Division, Electric Customers of the City of Denton.
FISCAL IMPACT: Budgeted Funds for Electric Substation for 1996; Account #610-
132-1032-3620-9217-C15KV01A.
Respectfully submitted:
Rick Svehla
Acting City Manager
Prepared by:
Name: Denise Harpool ~
Title: Senior Buyer
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
662 .AGENDA
CI73f OF DENTON MUNICIPAL UTILITIES · 901-A TEXAS STREET · DENTON. TEXAS 76201
TO: Tom Shaw, Purchasing Agent
Ray D. Wells, Superintendent
Substations/Metering/Communications
Daniel Scott, Foreman of Substations
Noverber 17, 1995
SUBJECT~ CIRCUIT BREAKERS 15 Ky BID #1830
After evaluating the bids for the 15Ky circuit breakers, we
recoL,u[~end award of bid to Powell for the Pow-Vac Vacuum circuit
breakers. The reason for recommendation of bid to Powell is low
bid that meets specification.
Respondents were as follows:
Powell $ 14,282.00 ea / $ 71,410.00
PDS $ 15,560.00 ea / $ 77,800.00
Wesco $ 18,912.00 ea / $ 94,560.00
DS
112050
cc: R.E. Nelson, Executive Director of Utilities
"Dedicated to Quality Service"