1995-237 ORDINANCE NO.
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOREi AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1802 1 POLELINE ELECTRIC $ 5,380.00
1802 2-4 PREFERRED SALES $43,920.00
1814 ALL SIEMENS ENERGY & $61,700.00
AUTOMATION INC.
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this~/~ day of ~, 1995.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
HERBERT L. PROUTY, CITY ATTORNEY
DATE: NOVEMBER 21, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1802 - DISTRIBUTION TRANSFORMERS
RECOMMENDATION: We recommend this bid be awarded to the lowest evaluated
bidder for each item.
ITEM VENDOR AMOUNT
1 Poleline Electric $ 5,380.00
2 Preferred Sales $12,510.00
3 Preferred Sales $21,020.00
4 Preferred Sales $10 ~ 390.00
$49,300.00
Poleline Electric in the total amount of $5,380.00 and Preferred Sales in the total
amount of $43,920.00 with a total bid award of $49,300.00.
SUMMARY: This bid is for the purchase of conventional overhead and padmounted
transformers. These transformers will be used for replacement and for new
construction in various locations within the City of Denton Electrical Distribution
System.
Eight bid proposals were received in response to twenty-two bid packages mailed to
vendors.
BACKGROUND: Tabulation Sheet, Memorandum from Don McLaughlin dated 10-31-
95, Load Loss Evaluation.
PROGRAMS~ DRPARTMF. NTS OR GROUPS AFFECTED: Electric Distribution
Department, Utility Department and Electric Customers of the City of Denton.
FISCAL IMPACT: Budgeted funds for Electric Distribution for 1996. Account #610-
103-1031-3680-9222 with a balance of $272,243.93.
///R e s p e ct fully/s ub mi.t till:
· "· ~ Lloyd V.' Harre~
Prepared by: City Manager
ame: Denise Harpool I
Title: Senior Buyer
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
656 .AGENDA
To: Denise Harpool, Senior Buyer
From: Don McLaughlin, Senior Engineer
Electric Engineering
Date: October 31, 1995
Subject: Evaluation of Quotation on bid # 1802
The 25 KVA OH transformers are for operations and Maintenance.
The 25 KVA and 50 KVA pad mounted transformers are for operations
and maintenance. The 167 KVA pad mounted transformers are for
Cooper Glen Apartments. The Utility staff recommends awarding
the bid to the low bidders. The low bidders were Poleline for
the 25 KVA overhead and Preferred Sales Agency, Inc. for the pad
mounted transformers.
Donald L. McLaughlin
Attachments:
I. Exhibit I, Loss / Cost Evaluation
II. Exhibit II, Total Cost
EXHIBIT I FOR BID 1802
PAGE
ITEM 1' LOSS/COST EVALUATION OF TEN 25 KVA 120/240 CONVENTIONAL OVERHEAD
SINGLE PHASE TRANSFORMER
i MADE NL LL TL BID CAL. DELIVERY
! BIDDER BY LOSSES LOSSES LOSSES COST COST 9 ~ DA~YS 11
mS COOPER 68 226 294 $585 $3,485
286 351 $551 $3,595 ~5~
INix ~lectrlc
Ermco
65
Preferred Central 68 255 323 $536 $3,441 119j
PRIESTER COOPER 68 226 294 $572 $3,441 112~
SESCO SESCO 85 350 435 $598 $4,188 120~
TEMPLE GE 65 275 340 $558 $3,573 990
WESCO ADB i 57 254 311 $539 $3,355
631
LOW BID $3,256i
ITEM 2' LOSS/COST EVALUATION OF FIFTEEN 25 KVA 120/240 PAD MOUNTED
SINGLE PHASE TRANSFORMER
MADE NL LL TL BID CAL. DELIVERY
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
KBS ;OOPER I 6~ 217 282 $931 $4,592 126
Nix Electric Ermco 75 181 256 $1,099 $5,094 70
POLELINE KUHLMAN 66 254 320 $1,017 $5,046 70
PRIESTER ICOOPER 65 217 282 $922 $4,562 147
SESCO SESCO 85 350 435 $1,377 $6,821 120
'TEMPLE~G[GE 65 270 335: $1,085 $5,334' 90
WESCOA~B 58 287 345 $963 $4,934 84
LOW BID $4,423'
ITEM 3: LOSS/COST EVALUATION OF TWENTY 50 KVA 120/240 PAD MOUNTED
SINGLE PHASE TRANSFORMER
- MADE NL LL TL BID CAL. DELIVERY
BIDDER BY LOSSES LOSSES LOSSES COST COST DAYS
!K~S COOPER 91 480 571 $1,025 $6,222 126
~Ni~ Electric Ermce 106 387 493 $1,395 $7,211 70
IPOLELINE KUHLMAN 104 477 581 $1,198 $6,903 70
;PRIESTER COOPER 91 480 571 $1,014 $6,185 147
iSESCO SESCO 160 550 710 $1,563 $8,907 120
!TEMPLE GE 104 528 632 $1,126 $6,872 __90
iWESCO ADB 93 566 659 $1,074 $6,763 84
LOW BID $6,144
31-Oct-95 09:53 AM
C:\TRANX\1802\B1802.WK3
EXHIBIT I FOR BID 1802
PAGE 2
ITEM 4 LOSS/COST EVALUATION OF FIVE 167 KVA 120/240 PAD MOUNTED
SINGLE PHASE TRANSFORMER
[ ~ MADE NL LL TL i--- BID CAL. DELIVERY
BIDDER BY ......~LOSSES LOSSES LOSSES i COST COST DAYS
IKBS COOPER 266 1266 1532 $2,211 $14,964 70
iNix Electric Ermco 429 1398 1827 $2,370 --$17,409 70
iPOLELINE KUHLMAN 279 1148 1427 $2,069 $14,100 70
PRIESTER ICOOPER 266 1266 1532 $2,173 $I4,835 91
SESCO SESCO 400 1500 1900 $2,950 $19,553 120
!WESCO ABB __ I 2201 13--89 1609 $2,350 $15,563 84
LOW BID $13,802
31-Oct-95 09:53 AM
C:\TRANX\1802\B1802.WK3
EXHIBIT II FOR BID 1802
ITEM DESCRIPTION QUANTITY DISTRIBUTOR MANUFACTURER PRICE TOTAL
ITEM1 25 KVA 120/240 OH t 10 ?cie ne Kuhlman $5)8~~ ~ $5,380~
ITEM 2 25 KVA 120/240 UG 15 Preffered Central $~4~ $~0~
ITEM 3 50 KVA 120/240 UG 20 Preffered Central $1,0~1~
ITEM4 167 KVA 120/240 UG , 5 !Proffered Central ~78[ $10,390~
TOTAL COST : $49,300
C:\TRANX\1802\B 1802 WK3 31-Oct-95 09:53 AM
DATE: NOVEMBER 21, 1995
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1814 - 69 KV SF6 CIRCUIT BREAKERS
RECOMMENDATION: We recommend this bid be awarded to the low bidder, Siemens
Energy & Automation Inc., in the total amount of $61,700.00.
S~RY: This bid is for the purchase of two 69 KV circuit breakers which will
replace two 30 year old breakers at the Denton North Interchange. These circuit
breakers will increase the reliability and reduce the chances of failure on our 69 KV
Loop.
Eighteen bid packages were mailed to prospective bidders with responses received
from two.
BACKGROUND: Tabulation Sheet, Memorandum from Daniel Scott dated November
8, 1995.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Substation
Department, Utility Department, Electric Customers of the City of Denton.
FISCAL IMPACT: Budgeted funds for Electric Substation for 1996, Account number
610-132-1032-3530-9217-C69KVU01A with a balance of $784,652.34.
Ll e s ~e~submitte~t:
v.
City Manager
Prepared by: "
Name: Denise Ha~
Title: Senior Buyer
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purehasing Agent
658 .AGENDA
CITY OF DENTON MUNICIPAL UTILITIES · 901-A TEXAS STREET · DENTON. TEXAS 76201
TO: Tom Shaw, Purchasing Agent
T~RU: Ray D. Wells, Superintendent
Substations/Metering/Communications
FRON: Daniel Scott, Foreman of Substations
November 08, 1995
SUBJE~: 69 KV CIRCUIT BREAKER BID #1814
After evaluating the bids for two 69Kv circuit breakers we
recommend award of bid to Siemens for the SF6 circuit breakers.
The reason for recommendation of bid to Siemens is low bid and
meets specifications. Siemens will be able to deliver the breakers
within 12 weeks.
I recommend that we award the bid Siemens, at the price of
$30,850.00 each, for the total cost of $61,700.00.
Respondents were as follows:
"Dedicated to Quality Service"