1994-043 ORDINANCE NO.
AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING
A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated competitive sealed
proposals for the purchase of necessary materials, equipment, supplies or services
in accordance with the procedures of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed and
recommended that the herein described proposals are the best responsible proposals
for the materials, equipment, supplies or services as shown in the "Proposals"
submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for the
appropriation of funds to be used for the purchase of the materials, equipment,
supplies or services approved and accepted herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered bids for
materials, equipment, supplies, or services, shown in the "Proposals" attached
hereto, are hereby accepted and approved as being the best responsible proposal
for such items:
RFSP ITEM
NUMBER NO. VENDOR AMOUNT
1595 ALL ON-GUARD INC. $23,910.00
SECTION II. That by the acceptance and approval of the above numbered
items of the submitted proposals, the City accepts the offer of the persons
submitting the proposals for such items and agrees to purchase the materials,
equipment, supplies or services in accordance with the terms, specifications,
standards, quantities and for the specified sums contained in the Invitations,
Proposals, and related documents.
SECTION III. That should the City and persons submitting approved and
accepted items and of the submitted proposals wish to enter into a formal written
agreement as a result of the acceptance, approval, and awarding of the proposal, the
City Manager or his designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the written contract
is in accordance with the terms, conditions, specifications, standards, quantities
and specified sums contained in the Proposal and related documents herein approved
and accepted.
SECTION IV. That by the acceptance and approval of the above numbered
items of the submitted proposals, the City Council hereby authorizes the expenditure
of funds therefor in the amount and in accordance with the approved proposal or
pursuant to a written contract made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective immediately upon its
passage and approval.
PASSED AND APPROVED this~tay of ~ ~994.
ATTEST: CITY SECRETARY /
JENNIFER WALTERS,
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
DATE: MARCH 2~-, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: RFSP # 1595 - CONTROLLED ACCESS LOCKS
RECOMMENDATION: We recommend this proposal be awarded to On-Guard Inc. in
the amount of $23,910.00.
S~RY: This "high teeh" Request for Sealed Proposal (RFSP) is to furnish and
install a controlled access system for specific doorway openings at the Denton
Municipal Center. These security locks will be installed in the Law Enforcement,
Court Clerk, Municipal Judge, Human Resources and Information Services areas as
well as the west entrance exterior door.
This is a card key system similar to the system currently in use at the Municipal
Building.
Proposals were received from six (6) qualified suppliers of security systems.
On-Guard Inc. was selected based upon the criteria listed in the RFSP.
1. Ability to meet our time schedule 45%
2. Total cost of the project 25%
3. Training of City of Denton Staff
4. Future expendability of the System 15%
BACKGROUND: Memorandum from Gary Collins, Director of Information Services,
cost comparison sheet.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Security of the DMC Building
and the occupants and users of that facility.
FISCAL IMPACT: Funds for this contract will come from DMC funds.
Account #449-032-DMC1-9345-9101 $16,741.00
#245-032-DMCI-9345-9101 $ 7~169.00
TOTAL $23,910.00
,?ctfully su, b~itted:
l/
City Manager
A ~°v~9~-~/('~
Name: Tom D. Shaw,C.P.M.
Title: Purchasing Agent
CITY of DENTON, TEXAS 215 E. McKINNEY / DENTON, TEXAS 76201 / TELEPHONE (817) 566-8200
DATE: Hatch 15, 1994
TO: Ll_oyd IIar]~ell, City
FI,IOH: Gar'y A. Co] lins, I)i~'ecto? of' [~fovmat icn~ S~'r'~
SUBJECT: Cor~Lr'ol.~ed Accessed Doo~ ~.
i a'.n r'ectommend~t~ t.hat: Lh~ CJ Ly of' I)~n~_,t~ aw~z'ct ~}~e ?F~P 1595
u, mit;or- the' individuals that. have, :~c:c'e:;~: to :-;en,-~ii i~' at-ca:, of th.
f'iles al~e kepi,.
l'u~ Ibex' assist;anco please gJ.~e m~' a ~ al I .
Di.~',~ctof oF ]rlfof-lllat, iotl Sci'vice~-~
03/30;94
STATE OF TEXAS
COUNTY OF
CONTRACT AGKEEMENT
DENTON ~
I~j OU;'/U04
T~IS AGREEMENT, made and entered into this let day of
March A.D., 1994 , by and between
The City of Denton
of the County of Denton and State of Texas, acting
through Lloyd V. Harrell
thereunto duly authorized so to do, hereinafter termed "OWNER," and
On-Guard Inc.
1819 Firman Dr. $121
of the City of Richardson ., County of Dallas
and State of Texas
, hereinafter
termed "CONTRACTOR."
WITNESSETH: That for and in consideration of the payments and
agreements hereinafter mentioned, to be made and performed by
OWATER, and under the conditions expressed in the bonds bearing even
date herewith, CONTRACTOR hereby agree~ with OWNER to commenceand
complete performance of the work specified below:
Specifications as outlined in RFSP 159~ and O.n-Guard~
response to said R~SP.
and all extra work in connection therewith, under the terms as
stated in the General Conditions of the agreement; and at his (or
their) ow~ proper cost and expense to furnish all materials,
supplies, machinery, equipment, tools, superintendence, labor,
insurance, and other accessories and services necessary to complete
the work specified above, in accordance with the conditions and
prices stated in the Proposal attached hereto, and in accordance
with all the General conditions of the Agreement, the Special
conditions, the Notice to Bidders (Advertisement for Bids),
Instructions to Bidders, and the Performance and Payment Bonds, all
attached hereto, and in accordance with the plans, which includes
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all blueprints, and other drawings and printed or written
explanatory matter thereof, and the Specifications therefore, as
prepared by
Corrigan Associate Architects
and City of Denton Staff . ,
all of which are made a part hereof and collectively evidence and
constitute the entire contract.
IndeDend~.nt Statu~
It is mutually understood and agreed by and between City and
Contractor that Contractor is an independent contractor and shall
not be deemed to be or considered an employee of the City of
Denton, Texas, for the purposes of income tax, withholding, social
security taxes, vacation or sick leave benefits, worker's
compensation, or any other City employee benefit. City shall not
have supervision and control of Contractor or any employee of
Contractor, and it is expressly understood that Contractor shall
perfor~ the services hereunder according to the attached
specifications at the general direction of the City Manager of the
City of Denton, Texas, or his designee under this agreement.
Indgmnificatlon
Contractor shall and does hereby agree to indemnify and hold
harmless the City of Denton from any and all damages, loss, or
liability of any kind whatsoever, by reason of injury to property
or third persons occasioned by any error, omission or negligent act
of Contractor, its officers, agents, employees, invitees, and other
persons for whom it is legally liable, with regard to the
performance of this Agreement, and Contractor will, at its cost and
expense, defend and protect the City of Denton against any and all
such claims and demands.
Choice of Law and Venu~
This agreement shall be governed by the law of the State of
Texas and venue for its construction and enforcement shall lie in
the courts of Denton County, Texas.
The CONTRACTOR hereby agrees to commence work on or after the
date established for the start of work as set forth in written
notice to commence work and complete all work within the time
stated in the Proposal, subject to such extensions of time as are
provided by the General and Special Conditions.
The OWNER agrees to pay the CONTRACTOR in current funds the
price or prices shown in the Proposal, which forms a part of this
contract, such payments to be subject to the General and Special
Conditions of the Contract.
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17:09 '~'98175668553 ~U04,'U64
IN WITNESS WREREOF, the parties of these presents have
executed thi~ agreement in the year and day first above written.
ATTEST:
City of~Denton , ., /
0~_!~ ~ _ // . //
(sEAL)
On-Guard Inc.
cONTRACTOR
APPROV~D AS TO FORM:
City Attorn~
(SEAL)
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