1994-041AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM AMOUNT
NUMBER NO VENDOR
$309,482.00
1581 ALL WHITE GMC
1586 ALL CONLEY LOTT NICHOLS CO. $ 39,800.00
1588 ALL JIM ALLEE IMPORTS $ 27,748.00
EXHIBIT A
1593 ALL SEE ATTACHED EXHIBIT B
1602 ALL SEE ATTACHED
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective imme-
diately upon its passage and approval. ~
PASSED AND APPROVED this~ day of , 1994.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
/
APPROVED AS TO LEGAL FORM.
DEBRA A. DRAYOVITCH, CITY ATTORNEY
DATE: MARCH 9.2, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1581 - cOMMERCIAL REFUSE TRUCKS
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder for the
combination trucks and bodies of White GMC Trucks of Dallas in the amount of
$107,336.00 for one front load refuse truck and $101,073.00 each for two side load
refuse trucks. Total bid award for the three units is $309,482.00.
SUMMARY: This bid is for the purchase of one front load refuse truck and two side
load refus~ trucks. The three units are motorpool replacements for 1986 model
trucks. They were approved for replacements in the 1993/94 budget process. These
are the commercial type trucks that lift and empty the green commercial dumpster.
We currently have several of the White GMC trucks and Pakmor bodies in our fleet.
They have proven to be good units with minimal problems or down time.
Representatives from the Fleet Operations and Commercial Solid Waste Divisions
concur with this recommendation.
BACKGROUND: Tabulation Sheet.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Fleet Operations and
Commercial Solid Waste Divisions.
FISCAL IMPACT: These units will be funded from 1993/94 Certificate of Obligation
Funds previously approved by Council, account number 724-025-CO94-9104.
Res tf sub ' d:
~,' ~lOyd V. Harre41
City Manager
Approved:
Name: TomD. Shaw,C.P.M.
Title: Purchasing Agent
469 .AGENDA
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DATE: MARCH 14, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1586 - VIBRATING ROLLER
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting
specification, Conley Lott Nichols Co., in the amount of $39,800.00.
S~R¥: This bid is for the purchase of a vibrating roller to be used by the
Street Department in the construction and maintenance of City of Denton Streets.
It is a motorpool replacement for an older (1988) unit that has been determined to be
no longer economical to maintain.
The new unit is a self propelled double drum design,capable of compacting road base
material, shoulders and similar applications.
BACKGROUND: Tabulation Sheet.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED : Street Construction Division
and Motorpool.
FISCAL IMPACT: This unit will be purchased from Certificate of Obligation funds
previously approved by Council for fleet purchases, account number 724-025-CO94-
9104.
Cipectfully, s~bmittedj~
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Manager
Approved:
Name: Tom D. 8haw,C.P.M.
Title: Purchasing Agent
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DATE: MARCH 22, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1588 - UTILITY VEHICLES
RECOMMENDATION: We recommend this bid be awarded to the only bidder, Jim
Allee Imports in the amount of $13,874.00 each for two units. Total amount
$27,748.00.
SUMMARY: This bid is for the purchase of two units to replace 1987 model Suzuki
vehicles. These older vehicles are currently assigned to the Police Department for
parking enforcement and other related activities.
One older unit will be assigned to the newly created Weights and Measurers Division
and the other will be sold at public auction or possibly reassigned to lighter duty.
Bid request were mailed to eleven (11) possible suppliers. This small utility vehicle
has a limited number of dealers and a limited number of similar type vehicles available
on the market.
The Police Department has found these Suzuki vehicles to be very maneuverable,
able to get into small places and economical to operate.
BACKGROUND: Tabulation Sheet.
PROGRAMS ~ DEPARTMENTS OR GROUPS AFFECTED: Fleet Operations, and Police
Department.
FISCALIMPACT: These units will be funded from Motorpool Replacement Certificate
of Obligation Funds, account Number 724-02§-MTPL-9104.
Lc],~spectfullM s~ubmit t ed~
oyd V:
ty Manager
Approved:
Name: Tom D. Shaw,C.P.M.
Title: Purchasing Agent
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DATE: MARCH 22, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. HarreIl, City Manager
SUBJECT: BID #1593 - FERTILIZER]HERBICIDES
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder meeting
specification and delivery requirements for each item bid.
ITEM VENDOR PRODUCT EACH PRICE
1. ESTES INC. SURFLAN $ 149.90
2. ESTES INC. ROUNDUP $1,118.40
3. W. ELLIS MSMA $ 44. 625
4. W. ELLIS RODEO $ 248.75
5. RED RIVER CAMPAIGN $ 57.50
6. B & G CO. AWARD $ 135.75
7. LESCO TURF TREE $ 9.89
8. JUSTIN SEED SURFACANT 50% $ 6.29
9. ESTES INC. SUMETHRIN $ 7.00
10. BWI PRIMO $ 288.76
11. HARPOOLS* FERTILIZER
15-5-10 50% $ 194.00
12. HARPOOLS* FERTILIZER
15-5-10 87%BULK $ 218.00
13. HARPOOLS* FERTILIZER
15-5-10 87%BAG $ 238.00
*Lower price offered by Justin Seed requires three day notice. Harpools bid is one
day. Scheduling during the summer months does not allow for three day delivery to
be acceptable.
The total estimated expenditure for these products during the 1995/94 season is
$24,986.
SUMMARY: This bid is for the seasonal requirement of fertilizers and herbicides to
be used by the Parks Department in ground maintenance activities. All products are
EPA certified and will be applied by licensed certified applicators currently on staff.
BACKGROUND: Tabulation Sheet.
PROGRAMS ~ DEPARTMIgNTS OR GROUPS AFFECTED: Park Maintenance Division ·
FISCAL IMPACT: These products will be purchased from 1993/94 budget funds
account #100-038-0063-8105.
CITY COUNCIL REPORT
MARCH 22, 1994
PAGE 2 OF 2
, ~__~ectfully s~b~mitted
~2ity Manager
Approved:
Name: ToteD. Shaw,C.P.M.
Title: Purchasing Agent
470 .AGENDA
DATE: MARCH 22, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1602 - TRANSFORMERS
RECOMMENDATION:. We recommend this bid be awarded to the lowest evaluated
bidder for each item:
ITEM DESCRIPTION VENDOR QTY TOTAL
1. 150 KVA PADMOUNT TECHLINE 3 $10,791.00
2. 500 KVA PADMOUNT WESCO 1 $ 6,100.00
4. 750 KVA PADMOUNT TECHLINE I $ 8,234.00
Total bid award $25,125.00
Item 3 will be rebid no award at this time.
SUMbL~RY: This bid is for the purchase of Electric Distribution padmount
transformers. These transformers will bring inventory quantity back to a safe level.
The evaluation for transformers award considers the overall cost to operate over a
20 year life expectancy, including power losses at both no load status and total load
status as well as purchase price.
BACKGROUND: Tabulation Sheet, Transformer Evaluation Sheet.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution
Division.
FISCAL IMPACT: These transformers will be purchased from 1993/94 budget funds
for Capital Improvements to the Distribution System, account number 610-103-1031-
3684-9222-ME68001A.
eetfully sub.mitred:
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~ity Manager /
A roved:
Name. TomD. Shaw,C.P.M.
Title: Purchasing Agent
TRANSFORMER EVALUATION SHEET
MARCH 7, 1994
PREPARED BY: FESTUS OKOLIE
LOSS/COST EVALUATION OF A 150KVA PADMOUNT, 277/480V THREE PHASE RADIAL FEED
PADMOUNT TRANSFORMER
WATSON NO BID
PRIESTER COOPER 464 1760 2.85 17 $$,300.00 $19,123
WESCO ABS 349 1429 2.65 10 $3,960.00 $19,712
CUMMINS PAUWELS 347 1590 2.73 12-14 $4,004,00 $20~360
3OLELINE PAUWELS 347 1590 2.73 12-14 $4~053.00 $20~526
TEMPLE GE 343 1344 3.7 15 $4~761.05 $22~120
SESCO SESCO 440 2040 2.5 17 $4,416.00 $23,658
LOSS/COST EVALUATION OF A 50oKVA PADMOUNT, 277/4aoV THREE PHASE RADIAL FEED
WATSON NO BID
CUMMINS PAUWELS 738 4178 2.69 12-14 $6~869.00 $88,542
TECHLINE HOWARD 757 8985 1.92 12-14 $6~629.00 $88,596
3OLELINE PAUWELS 733 4175 2.69 12-14 $6~892.00 $38~620
PRIESTER COOPER 1071 4284 8,05 17 $8,985.00 $89~826
TEMPLE GE 834 8588 8.8 13 $7~556.84 $41~036
SESCO SESCO 1800 6900 5.75 17 $8~186,00 $56~062
LOSS/COST EVALUATION OF A 750KVA PADMOUNT, 277148OV THREE PHASE RADIAL FEED
PADMOUNT TRANSFORMER
WATSON NO BID
POLELINE PAUWELS 924 6068 3,49 12-14 $8,691.00 $53~361
CUMMINS PAUWELS 924 6068 3.49 12-14 $8~711.00 $53~429
PRIESTER COOPER 1246 6509- 5.3 17 $7~972.00 $53~991
WESCO ~BB 1099 6139 5.72 10 $8,565.00 $54,064
TEMPLE GE 312 4857 3.62 15 $11,870.52 $57~112
SESCCL SESCO 1845 8775 5.75 17 $10,370,00 $72~365
A:\evaluatl~fmr
BID # 1593
ITEM VENDOR PRODUCT EACH PRICE
1. ESTES INC SURF[AN $ 149.90
2. ESTES INC ROUNDUP $1,118.40
3. W. ELLIS MSMA $ 44.625
4. W. ELLIS RODEO $ 248.75
5. RED RIVER CAMPAIGN $ 57.50
6. B & G CO AWARD $ 135.75
7. LESCO TURF TREE $ 9.89
8. JUSTIN SEED SURFACANT 50% $ 6.29
9. ESTES INC SUMETHRIN $ 7.00
10. BWI PRIMO $ 288.76
11. HARPOOLS FERTILIZER
15-5-10 50% $ 194.00
12. HARPOOLS FERTILIZER
15-5-1087%BULK $ 218.00
13. HARPOOLS FERTILIZER
15-5-10 87%BAG $ 238.00
BID # 1602
ITEM VENDOR PRODUCT EACH PRICE
1. TECHLINE 150KVA PADMOUNT $10,791.00
2. WESCO 500KVA PADMOUNT $ 6,100.00
4. TECHLINE 750KVA PADMOUNT $ 8,234.00