1994-032AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN
ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, state law and ordinance reciuire that certain contracts requiring an
expenditure or payment by the City in an amount exceeding $15,000 be by
competitive bids, except in the case of public calamity where it becomes necessary
to act at once to appropriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or it is necessary to protect the public health or
safety of the citizens of the city, or in case of unforeseen damage to public
property, machinery or equipment; and,
WHEREAS, the City Manager has recommended to the City Council that it is
necessary to purchase goods or services due to the following emergency conditions
outlined in the memorandum attached hereto as Exhibit "A", incorporated herein by
reference; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the City Council hereby determines that there is a public
calamity that makes it necessary to act at once to appropriate money to relieve the
necessity of the citizens, or to preserve the property of the city, or to protect the
public health of the citizens of the city, or to provide for unforseen damage to public
property, machinery or equipment, and by reason thereof, the following emergency
purchases of materials, equipment, supplies or services, as described in the
"Purchase Orders" attached hereto, are hereby approved:
PURCHASE
ORDER NUMBER VENDOR AMOUNT
41491R DARR EQUIPMENT $40,267.78
SECTION II. That because of such emergency, the City Manager or designated
employee is hereby authorized to purchase the materials, equipment, supplies or
services as described in the attached Purchase Orders and to make payment
therefore in the amounts therein stated, such emergency purchases being in
accordance with the provisions of state law exempting such purchases by the City
from the requirements of competitive bids.
SECTION III. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the /~. day of~, 1994.
BOCA~STLE~~~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: ~--~
APP O~VED AS TO LEGAL FO~:
DEB~ A. D~YOVITCH, CITY ATTO~EY
DATE: MARCH 1, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER # 41491R - DARR EQUIPMENT
RECOMMENDATION: We recommend Purchase Order 41491R to Dart Equipment be
approved in the amount of $40,267.78.
SUMMARY: This purchase order was approved by Council on December 21, 1993 in
the amount of $15,622.66. At that time the amount was based upon a quotation from
Dart Equipment after a surface inspection of a 1985 model 973 Caterpillar
Trackloader. It was determined that the unit required rebuilding of the under
carriage, tracks and rollers. Dart picked up the machine and took it to their shop
for repairs. After the tractor was disassembled additional heavily worn component
parts were discovered. The additional $25,577.24 is to cover cost of these additi°nal
repairs.
The 1985 Caterpillar 973 has a replacement cost of approximately $260,000.00 for a
new equal size machine. Normal life expectancy in a landfill operation is 10 years.
The recommended repairs should give us an additional 4 to 5 years useful life on this
machine.
BACKGROUND: Purchase Order #41491R and fax letter from David Brodnax, Dart
Equipment Service Advisor.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Fleet Services and Landfill
Operations.
FISCAL IMPACT: 1993-1994 budget funds for sublet equipment maintenance 710-
025-0580-8710.
, ~spec~fully ~ubmitte~
Lloyd V'. ~Iarreli
- r:lo ·
City Manage
Approved:
Name: TomD. Shaw,C.P.M.
Title: Purchasing Agent
461, A~ENDA
TO ~_. ' F~O~ t :DAVID. ~RODN~
~ PAGE.002
FEB 10 '94 13:51