1994-030ALLOOO1F
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the city has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and city ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the city Council has provided in the city Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECT__ION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1580 ALL METRO FORD $ 99,990.00
1584 ALL ADVANCED WASTE SYSTEM SEE EXHIBIT "A"
1585 1,2,4,5 KARL KLEMENT FORD $ 96,788.00
1585 3 VILLAGE FORD $ 38,073.00
1585 6 HUDIBURG CHEVROLET $ 16,065.00
1585 7 WOODS GMC $ 58,636.60
1585 ALL BROOKS PRODUCTS SEE EXHIBIT "B"
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the city accepts the offer of
the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION III. That should~ the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this /~ day of ~ , 1994.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
~ID # 1584
BID NAME REFUSE CONTAINERS ADVANCED
WASTE
OPEN DATE FEBRUARY 1, 1994 SYSTEMS
QUANT!T~/ DI~S~RIPTI~N VENDOR;
FRONT LOAD CONTAINERS EXHIBIT "A"
1.5 EA 3 CUBIC YARD $253.00
2.5 EA 4 CUBIC YARD $305.00
3.20 EA 6 CUBIC YARD $410,00
4.30 EA 8 CUBIC YARD $479.00
SIDE LOAD CONTAINERS
5,10 EA 2 CUBIC YARD $195.00
6.10 EA 3 CUBIC YARD $220.00
7.20 EA 4 CUBIC YARD $261.00
DELIVERY 7 days
BID # 1589
BID NAME PRECAST MANHOLES,NECKS BROOKS
& SWlTCHGEAR PADS PRODUCTS
OPEN DATE FEBRUARY 17, 1994
~1 QTY DESCRIPT ON=: VENDOR; :_XHIBIT "B"
1. 20 EA PRECAST 7'X7'X7' MAHOLE $2,680.00
WITH RING COVER, LADDER,
AND NECK
2. 17 EA NECK EXTENSION-36" I.D. X $60.00
12" HIGH, 6" THICKNESS
WITH STEP PROVISION
3. 30 EA PRECAST SWlTCHGEAR PAD $380.00
UNIT PRICE MAY BE HELD
FIRM FOR ONE YEAR, FOR
ADDITIONAL UNIT PURCHASES
BY THE CITY OF DENTON
ON AN AS NEEDED BASIS.
YES / NO YES
DELIVERY 10 DAYS
DATE: MARCH 1, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1580 - 12 CUBIC YARD DUMP TRUCK
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, Metro
Ford in the ~ of $49,995.00 per unit. Total bid award for two units is
$99,990.00.
SUMMARY: This bid is for the purchase of two 12 cubic yard dump trucks. One will
be assigned to the Waste Water Treatment Plant as a fleet addition and the second will
be assigned to the Street Department. The second unit is a motorpool replacement
for a 1981 model 12 yard dump truck. This truck is being recondltlone and be
designed to eliminate the dump bed and install a water tank. It will then be
reassigned to the Street Department and utilize as a Water Truck for Street
Construction. The water truck application is a lighter duty assignment and fully
utilizes the old truck in a needed capacity.
BACKGROUND: Tabulation Sheet.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Fleet Services, Waste Water
Treatment Plant and Street Construction Division.
FISCAL IMPACT: The unit for Waste Water Treatment will be funded from 1993-94
budget account 625-082-0470-9104. The Street Department unit will be funded from
Motorpool Replacement funds account #724-025-MTPL-9104 for $2,995.00 and
Certificate of Obligation funds Account #724-025-CO94-9104 for $47,000.00.
Approved:
Name: TomD. Shaw,C.P.M.
Title: Purchasing Agent
460 .A(]ENDA
DATE: MARCH 1, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1584 - REFUSE CONTAINERS
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder,
Advanced Waste Systems for each item as listed, with prices held firm for 12 months.
1. Front Load Containers
A. 3 Cubic Yard at $253 each
B. 4 Cubic Yard at $305 each
C. 6 Cubic Yard at $410 each
D. 8 Cubic Yard at $479 each
2. Side Load Containers
A. 2 Cubic Yard at $195 each
B. 3 Cubic Yard at $220 each
C. 4 Cubic Yard at $261 each
Total annual estimated annual expenditure $50,000.00.
SUMMARY: This bid is for the annual contract to supply refuse containers for the
Commercial Solid Waste Division. These containers will be utilized for replacement
of damaged containers or to fill the request of new customers. Containers will be
purchased as needed.
BACKGROUND: Tabulation Sheet.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Commercial Solid Waste
FISCAL IMPACT: $50,000 has been set aside in the 1994 Certificate of Obligation
Sales for Commercial Refuse Equipment, Account Number 724-025-CO94-9104 with the
balance of $1,189,765.00.
~ectfu,lly %u]~mitted: ,~,
oyd V. Ha}rell
~C~ty Manager
A pg~ed:
Name: TomD. Shaw,C.P.M.
Title: Purchasing Agent
458 .DOC
DATE: MARCH 1, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1585 - FLEET VEHICLES
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder for
each item as indicated:
Item 1 4 EA 1/2 TN 8WB Pickup Karl Klement Ford $10,315.00
Item 2 2 EA 1/2 TN LWB Pickup Karl Klement Ford $11,866.00
Item 3 3 EA 3/4 TN LWB Pickup Village Ford $12,691.00
Item 4 1 EA 1 TN Truck cab/Chassis Karl Klement Ford $14,758.00
Item 5 1 EA 1 TN Truck Cab/Chassis Karl Klement Ford $17,038.00
15,000 GVW, Diesel
Item 6 1 EA 1 TN Truck Cab/Chassis Hudiburg Chevrolet $16,065.00
15,000 GVW, Gasoline
Item 7 2 EA 28,000 GVW Cab/Chassis Woods GMC $29,318.30
Total bid award is $209,562.60
SUMMARY: This bid is for the purchase of a series of Fleet Vehicles for motorpool
replacement additions to the Motorpool Fleet. Each of these vehicles was approved
during the 1993-94 budget process. Units will be assigned to Electric Metering and
Substations, Building Inspection, Engineering, Fleet Services, Solid Waste, Parks
and Street Departments.
BACKGROUND: Tabulation Sheet.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Motorpool Operations,
Certificate of Obligation Activities and th various Depa~-tments of the City listed in
the summary above.
FISCAL IMPACT: These units will be funded by a combination of Motorpool
Replacement Funds and Certificate of Obligation Funds and 1993-94 budget funds.
Motorpool 724-025-MTPL-9104 $186,595.60
Certificate of Obligation $ 12,185.00
Budget ~ 10~782.00
TOTAL $209,562.60
CITY COUNCIL REPORT
MARCH 1, 1994
PAGE 2 OF 2
Approved:
Name: Tom Shaw, C.P.M.
Title: Purchasing Agent
DATE: MARCH 1, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1589 - PRECAST MANHOLES, NECKS AND SWITCHGEAR PADS
RECOMNIENDATION: We recommend this bid be awarded to the iow bidder Brooks
Products, with unit prices listed as follows:
7' Manhole $2,680.00 each
36" Neck Extension $ 60.00 each
Switchgear Pad $ 380.00 each
With an annual estimated expenditure of $132,700.00.
SUMMARY: This bid is for an annual contract for the purchase of precast concrete
manholes, necks and pads. These items will be listed by the Electric Distribution
Department in installation of the underground distribution system. Manholes, necks
and pads will be Warehouse Inventory and be on hand for the Electric Department as
their need arises.
Two bid proposals were received in response to two bid packages mailed.
BACKGROUND: Tabulation Sheet.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Warehouse Inventory,
Electric Distribution Utility Customers.
FISCAL IMPACT: Budgeted Funds for 1994 Warehouse Working Capital with a
balance of $94,987.93.
~ec.~~~spect liy, mitt
~Lloyd V. Harreli /
City Manager ...
Prepared By:
Name: Denise Harpool I
Title: Senior Buyer
Name: TomD. Shaw,C.P.M.
Title: Purchasing Agent
462 .A~ENDA
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