1994-024AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1576 ALL TKO EQUIPMENT $159,500.00
1578 ALL TEMPLE INC. $457,500.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective imme-
diately upon its passage and approval.
PASSED AND APPROVED this~'~'day of ~, 1994.
BOB CASTLEBERRY, ~OR~'~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
DATE: FEBRUARY 15, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1576 - 23 CU YD SCRAPER
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, TKO
Equipment in the amount of $159,500.00 for a Caterpillar 623B elevating scraper.
SUMMARY: This bid is for the purchase of a used 1987 model 623B, 23 cubic yard
scraper for use at the landfill. The unit bid has less than 7000 total hours, better
than 50% tire tread, all items in working order and a 30 day full warranty. This
machine has been inspected by City Staff and appears to be in sound mechanical
condition.
Estimated purchase price of a new similar machine is in excess of $345,000.00. We
see no reason that this proposed unit should not have a 5 to 7 year life expectancy
as a front line unit and an addition 3 to 5 years as a backup unit.
BACKGROUND: Tabulation Sheet
PROGRAMS ~ DEPARTMENTS OR GROUPS AFFECTED: Municipal Landfill
Operations, development of landfill expansion and Solid Waste Disposal Division.
FISCAL IMPACT: The requisition of this equipment will be funded from Motorpool
funds.
C
.~espeetfulkV~ubmit'te~:
lo,rd V. ~rrel~
ity Manager
Name: Tom D. Shaw,C.P.M.
Title: Purchasing Agent
454.aganda
DATE: February 15, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1578 - WIRE AND CABLE
RECOMMENDATION: We recommend this bid be awarded to the Iow overall bidder
meeting specification, Temple Inc., in the annual estimated amount of $457,500.00.
The unit prices are listed below:
QUANTITY DESCRIPTION PRICE
80,000FT 500 $3.87 PERFT
40,000FT 250 $2.56 PER FT
30,000 FT 4/0 $ .239 PER FT
35,000 FT 795 $ .72 PER FT
2,000FT 2/0 $ .16 PERFT
3,500FT 4/0THHN $1.10 PER FT
7,000 FT #10BLK $ .64 PER FT
7,000 FT #10WHITE $ .64 PER FT
SUMMARY: This bid is for an annual contract to purchase wire and cable, which will
be ordered as needed to replenish stock in the Warehouse. This wire and cable will
be used by the Electric Distribution Department in installation and repair of electric
lines.
The lower bidders on items one and two, Cummins an Poleline, did not meet
specifications of the bid.
Nine bid proposals were received in response to thirty bid packages mailed to
vendors.
BACKGROUND: Tabulation Sheet.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Warehouse Working Capital,
Electric Distribution Department, Utility Customers.
FISCAL IMPACT: Budgeted Funds for Warehouse Working Capital 1994 account #710-
043-0582-8708 with a balance of $309,234.73.
CITY COUNCIL REPORT
FEBRUARY 15, 1994
PAGE 2 OF 2
~ ~e.~~~spect ull bmit ·
~/Llbyd V. Harrell/
'~ City Manager
Prepared By:
Title: Senior Buyer
Name~ Tom/D. Shaw,C.P.M.
Title: Purchasing Agent
457 .AGENDA