1994-020e:\~pdocs\ord\dentonco.o : ..
AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL
AGREEMENT WITH THE COUNTY OF DENTON TO AUTHORIZE PARTICIPATION IN
VARIOUS DENTON COUNTY CONTRACTS FOR THE PURCHASE OF VARIOUS GOODS
AND SERVICES; AUTHORIZING THE EXPENDITURE OF FUNDS; AND DECLARING
AN EFFECTIVE DATE.
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the City Manager is hereby authorized to
execute the attached agreement, a copy of which is attached hereto
and incorporated by reference herein.
SECTION II. That the city Manager is authorized to expend
funds pursuant to the agreement for the purchase of police
vehicles.
SECTION III. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the day
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
DEBRA A. DRAYOVITCH, CITY ATTORNEY
DATE: FEBRUARY 1, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: ORDINANCEAPPROVING AN INTERLOCAL AGREEMENT WITH DENTON
COUNTY FOR THE PURCHASE OF SUPPLIES AND SERVICES
RECOMMENDATION: We recommend this ordinance be approved for the cooperative
purchasing of supplies and services between the City of Denton and Denton County.
SUMMARY: The authority for one entity to purchase for another or for one entity
to "piggy back" the contracts of another is permitted in Chapter 791 of the Texas
Government Code, the Interlocal Cooperation Act.
Approval of this ordinance and the attached interlocal agreement, would allow the
City of Denton to utilize Denton County Contracts for supplies or services if
advantageous to the City. Under the terms of the Interlocal Cooperation Act the
strictest bidding procedures of the entities involved must be followed.
At this specific time our intent is to "piggy back" the contract established by Denton
County for the acquisition of Police Patrol Sedans.
In November of 1993 Denton County established a minimum specification and solicited
bids from numerous prospective bidders. The County received eight responsible
bids. The lowest bidder was Karl Klement Ford Decatur in the amount of $12,931.75.
This is $452.95 less than the State of Texas bid for a comparable unit ($13,384.70).
Adding to the importance of approval of this interlocal agreement is the notification
received January 25, 1994 from Ford Motor Co. that they will not except orders for
police sedans beyond February 28, 1994 or 9000 additional units whichever comes
first.
Our normal schedule for bidding police sedans is in February for March award by
Council and a May delivery. Due to the early build out by Ford this schedule is not
possible to meet. Our only option other than the Denton County Contract is to
purchase from the State at the $452.95 higher price, times twelve units for a
$5,435.40 additional cost.
Approval of this interloeal agreement will allow the City of Denton to acquire 1994
Ford Crown Victoria Police Sedans meeting our specifications and delivery needs at
a substantial savings to the City.
The Denton County bid tabulation sheet indicates local dealers were extended an
opportunity to bid.
This action further demonstrates the advantage of City and County cooperation in
the best interest of the tax payers.
CITY COUNCIL REPORT
FEBRUARY 1, 1994
PAGE 2 OF 2
BACKGROUND: Tabulation Sheet, Cooperative Purchasing Agreement.
PROGIIAM~ DEPARTMENTS OR GROUPS AFFECTED: Police Patrol Division,
Motorpool Operations, Denton County and Citizens of D~nton.
FISCAL IMPACT: The acquisition of twelve (12) police sedans will be funded from
Certificate of Obligation funds. Total amount for this purchase is $155,181.00. We
initially budgeted $167,000.00 for acquisition of the replacement police fleet.
Note: Each of the vehicles being replaced has been in the Police Patrol Fleet a
minimum of 36 months and they average near 75,000 actual miles plus considerable
engine idle time. The best of the group will be reassigned to other departments for
lighter duty use. The others will be sold at public auction.
~)e.~~~spect ull bmit ·
~7Lloyd V. Harrell/ City Manager
Approved:
Name: Tom D.'Shaw,C.P.M.
Title: Purchasing Agent
455.aqenda
State Purchasing Price
Chevrolet Caprice 1BL19/gC1-L99* $ 12,118.00
Option 46 Power Door Locks 205.00
Option 73 Power Remote Outside Mirrors 63.96
Option 111 Spotlight White Lens 102.50
Special Opt. C Color Keyed Floor Mats 7.00
Special Opt. D Light Group (~eader Map Light) 18.04
Special Opt. F Power windows 278.80
Special Opt. H Rear window Defroster 139.40
Special Opt. R Bucket Front Seats -30.00 N/C
Police Bonding Radio Package
Auxiliary Fuse Panel N/C
State Inspection
$ 12.902.70
* 4.3 Liter 265 'cubic inch engine (L99) did not meet horsepower
mmnlmum.
Karl Klement Ford
Ford Crown Victoria Police Package $ 12,195.00
Power Door Looks (122P Package includes) 280.00
Inoperative Courtesy Lamp Swithches 12.00
S~eed Control Included in 122P N/C
Rear window Defroster Included in 122P N/C
Power Remote Outside Mirrors N/C
150.00
Spotlight 21.00
~eader Mounted Map Light 58.00
Bucket Front Seats 55.00
Police Bonding Radio Package 85.00
Auxiliary Fuse Panel 20.00
Aircraft hose Clamps 41.00
Color Keyed Floor Mats
State Inspection 14.75
N/C
Power windows $ 12,931.75
Prestige Ford
Ford Crown Victoria Police Package $ 12,220.00
Power Door Locks (122P Package includes) 271.00
Inoperative Courtesy Lamp Swithches 12.00
Speed Control Included in 122P N/C
Rear window Defroster Included in 122P N/C
Power Remote Outside Mirrors N/C
Spotlight 178.00
Header Mounted Map Light 21.00
Bucket Front Seats 56.00
Police Bonding Radio Package 55.00
Auxiliary Fuse Panel 85.00
Aircraft hose Clamps 20.00
Color Keyed Floor Mats 25.00
N/C
State Inspection N/C
Power windows $ 12,943.00
Arendale Ford
Ford Crown Victoria Police Package $ 12,306.00
Power Door Looks (122P Package includes) 280.00
Inoperative Courtesy Lamp Switches 12.00
Speed Control Included in 122P N/C
Rear Window Defroster Included in 122P N/C
Power Remote Outside Mirrors N/C
Spotlight 162 00
Header Mounted Map Light 21 00
Bucket Front Seats 58 00
Police Bonding Radio Package 55 00
Auxiliary Fuse Panel 85 00
Aircraft hose Clamps 20 00
Color Keyed Floor Mats 31 00
State Inspection 19.75
N/C
Power windows $ 13,049.75
Village Ford
Ford Crown Victoria Police Package $ 12,210.00
Power Door Locks 270.55
Inoperative Courtesy Lamp Switches 11.55
Speed Control N/C
Rear Window Defroster 138.20
Power Remote Outside Mirrors N/C
Spotlight 156.00
20.22
Header Mounted Map Light 56.05
Bucket Front Seats
Police Bonding Radio Package 52.99
Auxiliary Fuse Panel 81.88
19.28
Aircraft hose Clamps 39.65
Color Keyed Floor Mats
State Inspection 19.75
N/C
Power windows $ 13,076.12
Bill Utter Ford
Ford Crown Victoria Police Package $ 12,866.00
Power Door Locks (122P Package includes) N/C
Inoperative Courtesy Lamp Switches 12.00
Speed Control Included in 122P N/C
Rear window Defroster Included in 122P N/C
Power Remote Outside Mirrors N/C
Spotlight 178.00
21.00
Header Mounted Map Light 58.00
Bucket Front Seats
Police Bonding Radio Package N/C
Auxiliary Fuse Panel N/C0
Aircraft hose Clamps 40.00
N/C
Color Keyed Floor Mats N/C
State Inspection N/C
Power windows $ 13,175.00
State Purchasing Price
Chevrolet Caprice 1BL19/9C1-LT1 $ 12,550.00
Option 46 Power Door Locks 205.00
option 73 Power Remote Outside Mirrors 63.96
Option 111 Spotlight White Lens 102.50
Special Opt. C Color Keyed Floor Mats 27.00
Special Opt. D Light Group (~eader Map Light) 18.04
Special Opt. F Power Windows 278.80
Special Opt. H Rear Window Defroster 139.40
Special Opt R Bucket Front Seats N/C
N/C
Police Bonding Radio Package N/C
Auxiliary Fuse Panel N/C
State Inspection $ 13,384.70
Knapp Chevrolet
Chevrolet Caprice 1BL19/9C1-LT1 $ 12,400.75
Power Door Locks 204.50
Inoperative Courtesy Lamp Switches 8.30
Power Remote Ourside Mirrors 63.74
Spotlight 102.75
18.26
Header Mounted Map Light 139.10
Rear Window Defroster
Bucket Front Seats 183.09
N/C
Police Bonding Radio Package N/C
Auxiliary Fuse Panel N/C
Aircraft hose Clamps 30.00
color Keyed Floor Mats 19.75
State Inspection 286.67
Power Windows $ 13,456.91
Classic Chevrolet
Chevrolet Caprice 1BL19/gC1-LT1 $ 12,533.00
Power Door Locks 205.00
Inoperative Courtesy Lamp Switches 8 00
Power Remote Ourside Mirrors 65 00
Spotlight 104 00
Header Mounted Map Light 67 00
Rear Window Defroster 141 00
Bucket Front Seats 185 00
N/C
Police Bonding Radio Package N/C
Auxiliary Fuse Panel N/C
Aircraft hose Clamps N/C
Color Keyed Floor Mats N/C
State Inspection 290.00
Power Windows $ 13,598.00
ORIGINAL
THE STATE OF TEXAS
COUNTY OF INTERLOCAL AGREEMENT
COOPERATIVE PURCHASING AGREEMENT
This agreement is made on the ~ day of f-, 6t~%¢, 1994, between The City of Denton,
State of Texas, and the County of Denton, Texas.
In consideration of the mutual covenants contained herein and pursuant to the authority permitted
under Chapter 791 of the Texas Government Code, the Interlocal Cooperation Act, City of Denton and
Denton County agree as follows:
I.
Purpose
The City of Denton wishes to enter into this Interlocal Agreement to authorize participation in
various Denton County contracts for the purchase of various goods and services. The participation in
this cooperative program will be highly beneficial to the taxpayers through the anticipated savings to
be realized.
II.
Duration of Agreement
This agreement, which terminates as of its effective date, all prior agreements, written or oral,
between the parties concerning the same services/materials, shall become effective on ~/~/~/ ,
1994, and shall continue in full rome and effect thereafter until terminated by either party on thirty (30)
days written notice to the other.
III.
Relationshil! of Parties
The parties intend that the entity, in receiving products and/or services specified in this
agreement, shall act as an independent purchaser and shall have control of its needs and the manner in
which they are acquired. Neither the City of Denton, its agents, employees, volunteer help or any other
person operating under this contract shall be considered an agent or employee of Denton County and
shall not be entitled to participate in any pension plans or other benefits that Denton County provides
its employees.
Should County determine to advertise for the purchase of certain goods or services, and offer
to the City the option to purchase such goods or services and City wishes to participate in such bid,
then:
1. The County shall advertise for the purchase of such goods or services in compliance with
all applicable State bidding statutes.
2. The City shall make payment for the purchase of such goods or services directly to the
lowest responsible bidder from current revenues available for such purchase.
3. The City shall receive all warranties provided by the successful vendor for the goods or
services the City determines to purchase.
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