1994-019e:\~pdocs\ocd\157~75.o
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the city has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and city ordinances; and
WHEREAS, the city Manager or a designated employee has reviewed
and recommended that the herein described bids are the lowest
responsible bids for the materials, equipment, supplies or services
as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the city Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO. VENDOR AMOUNT
1574 Ail DEALERS ELECTRIC SEE EXHIBIT A
1575 1 TECHLINE $ 3,790.00
1575 2-5,7 POLELINE $84,089.00
1575 6,8 WESCO $34,242.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the city accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective imme-
diately upon its passage and approval.
PASSED AND APPROVED this /~ day of ~, 1994.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APP~OVED'~STO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
/ -/
DATE: FEBRUARY 1, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1574 - PVC CONDUIT & ACCESSORIES
RECOMMENDATION: We recommend this bid be awarded to the low bidder for an
annual contract, Dealers Electric, in the total estimated amount of $247,191.00. The
unit prices are listed below:
QYT: DESCRIPTION: 1 YR UNIT PRICE:
CONDUIT ,PVC SCH40
80,000 FT 6" X 20' $ 1.66
50,000 FT 4" X 20' $ 0.99
40,000 FT 2" X 20' $ 0.36
40,000 FT 2 1/2" X 20' $ 0.53
40,000 FT 1" X 10' $ 0.17
600 EA COUPLING 6" $ 4.22
500 EA COUPLING 4" $ 1.27
300 EA COUPLING 2 1/2" $ 0.53
300 EA COUPLING 2" $ 0.30
300 EA COUPLING 1" $ 0.13
500 EA ELBOW 6" X 90 $16.34
300 EA ELBOW 6" X 45 $11.49
300 EA ELBOW 4" X 90 36" $11.09
300 EA ELBOW 4" X 90 $ 5.52
300 EA ELBOW 2" X 90 36" $ 4.11
300 EA ELBOW 2" X 90 $1.17
300 EA ELBOW 2 1/2" X 90 $ 2.46
300 EA ELBOW 1" X 90 $ 0.38
SUMMARY: This bid is for an annual contract to purchase PVC conduit and
accessories, which will be ordered as needed to replenish stock in the Warehouse.
This conduit is used by the Electric Distribution Department in installation of
underground electric lines.
The difference between the ]ow bid for 6 months pricing and the low bid for I year
pricing was $7,420.00 which is a 3 percent difference. Historically the price of PVC
conduit has risen at least 5 to 7 percent annually and the City will save money by
accepting the one year pricing.
Eight bid proposals were received in response to seven bid packages mailed.
BACKGROUND: Tabulation Sheet.
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Warehouse Working Capital,
Electric Distribution, Utility Customers.
CITY COUNCIL REPORT
FEBRUARY 1, 1994
PAGE 2 OF 2
FISCAL IMPACT: Budgeted Funds for Warehouse Working Capital 1994 account
number ~710-043-0582-8708 with a balance of $348,935.88.
Lloyd V. Harrell
City Manager
Prepared By:
Title: Senior Buyer
Approved:
Title: Purchasing Agent
451.agenda
DATE: FEBRUARY 1, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1575 - TRANSFORMERS
RECOMMENDATION: We recommend this bid be awarded the low evaluated bidder for
each item as follows:
BID ITEM DESCRIPTION VENDOR UNIT PRICE
1. 15KVOH TECHLINE $ 379.00
2. 25KV OH POLELINE $ 493.00
3. 50KV OH POLELINE $ 685.00
4. 150KV PM POLELINE $3,699.00
5. 300KV RF POLELINE $4,998.00
6. 300KV 277/480 WESCO $5,100.00
7. 300KV LF POLELINE $5,199.00
8. 500KV PM WESCO $6,921.00
Total bid award amount is $122,121.00
SUMMARY: This bid is for the purchase of conventional overhead and padmounted
electrical distribution transformers. These transformers will be used in replacement
of PCB transformers and for new construction. The low bidder is determined by
using a load loss verses cost equation. The Electric Department has requested
additional quantities to be added for bid items 4,5 and 6. This will assure ample
transformers be readily available to facilitate increasing new construction to the
Electrical System.
Eight bid proposals were received in response to thirty seven bid packages mailed
to vendors.
BACKGROUND: Tabulation Sheet, Memorandum from Don McLaughlin dated 1-20-94.
PROGRAMS ~ DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution, Utility
Customer of the City of Denton.
FISCAL IMPACT: Budgeted Funds for Electric Distribution for 1994 account number
#610-103-1031-3684-9222 with a balance of $5,178,242.64.
CITY COUNCIL REPORT
FEBRUARY 1, 1994
PAGE 2 OF 2
~~oSyPd.~v.UHla~rrel~/esp.c ul bruit ·
City Manager
Prepared By:
Name: Denise Harpom I
Title: Senior Buyer
~D~P. M.
Title: Purchasing Agent
452 .agenda
~ CITYofDENTONMUNICIPAL UTILITIES/ 901-^ Texas Street / Denton, TX76201
MEMORANDUM
TO: Denise Harpool, Senior Buyer
FROM: Donald L. McLaughlin, Engineering Associate
DATE: January 26, 1994
SUBJECT: EVALUATION OF BID 1575 FOR TRANSFORMERS
=================================================================
The Electric Utility Staff recommends the purchase of the following
transformers on Bid %1575 for the total cost of $122,121 as shown
below:
1. Techline for ten 15 KVA 120/140 volt transformers
overhead conventional
Manufacturer: Howard
Cost each: $379.00
All transformers are for stock
2. Poleline for thirty-five 25 KVA 120/140 volt transformers
overhead conventional
Manufacturer: Kuhlman
Cost each: $493.00
Transformers are for PCB replacement and stock.
3. Poleline for thirty 50 KVA 120/240 volt transformers
overhead conventional
Manufacturer: Kuhlman
Cost each: $685.oo
Transformers are for PCB replacement and stock.
4. Poleline for three 150 KVA 120/208 volt radial feed
transformers
Manufacturer: Pauwels
Cost each: $3,699.00
Transformers are for future EZ Lube, and stock.
5. Poleline for six 300 KVA 120/208 volt radial feed
transformers.
Manufacturer: Pauwels
Cost each: $4,998.00
Transformers are for Braum's and to increase stock level.
6. WESCO for four 300 KVA 277/480 volt radial feed
transformer
Manufacturer: ABB
Cost each: $5,100.00
Transformers are for new Municipal Library and stock.
7. Poleline for one 300 KVA 120/208 volt loop feed
transformer
Manufacturer: Pauwels
Cost each: $5,199.00
Transformer is to increase stocking level.
8. WESCO for two 500 KVA 120/208 volt loop feed transformers
Manufacturer: ABB
Cost each: $6,921.00
Transformers are to increase stock levels.
Attached is the spreadsheet used to evaluate the transformers. If
you have any questions or comments please call me.
DLM:tn ~ ~_
01204002
Attachment
cc: R.E. Nelson, Executive Director of Utilities Jim Harder, Director of Electric Utilities
Joe Cherri, Electric Engineering Administrator
EXHIBIT I FOR BID 1575
PAGE 1
ITEM 1: LOSS/COST EVALUATION OF TEN 15 KVA 120/240 OH CONVENTIONAL TRANSFORMER
I MADE NL TL : BID , CALCULATED i DELIVERY
TEMPLE i GE ~ 46 I 182 ! $492 ! $2,4751
WESCO ABB 781 387 I $3541 $2,8251 70 I
POLELINE i KUHLMAN i 46 [ 238 i $422 I $2 418! 841
SAN ANGELO SESCO I 83 I 3!8 $446 1 $2,943 ) 120
$37g1 ~ $2;307' i 126I
CU'M~INS cENTRA'L 48 I 226 I $521 I $2,724 1051
VANTRAN VANTRAN I ~0 1 190 1 $608 [ $2,863 70
PRIESTER KUHKMAN ! 381 165 1 LOW BIDS535 !, $2,527152,307 I 112
ITEM 2: LOSS/COST EVALUATION OF THIRTY-FIVE 25 KVA 120/240 OH CONVENTIONAL TRANSFORMER
MADE NL TL BID I CALCULATED DELIVERY
BIDDER BY LOSSES LOSSES COST COST DAYS
TEMPLE GE 61 3221 $539 $3,156 126 I
WESCO :ABB 105 530 $4221 $3,647 70
SAN ANGELO SESCO 120 479 $5861 $4~117 120
TECHLINE HOWARD 52 1 406 $442 $3~048 126
CUMMINS I CENTRAL 661 325 $556 $3~249 1051
CUMMINS Ii I 104 4.97 1 $4.521 $3'639 7~
VANTRAN VANTRAN 54 284 $764 $3,760 70
PRIESTER KUHKMAN 59 260 $5621 $3,028 112
LOW BID i $3,0241
TEM 3: LOSS/COST EVALUATION OF THIRTY 50 KVA 120/240 OH CONVENTIONAL TRANSFORMER
MADE NL TL BID CALCULATED DEUVERY
BIDDER BY LOSSES LOSSES COST COST DAYS
TEMPLE GE 111 507 $844 $5,032 126
70
WESCO ABB 136 7'~3 $633 $5 290
SAN ANGELO SESCO 180 600 $871 $5,774 120
I TECHUNE HOWARD 98 651 I $646 $4,751 126
CUMMINS I CENTRAL 127 5331 $782 $4,987 105
CUMMINS Il 146 760 $660 $5,360 7
VANTRAN VANTRAN 90 525 $1,0631 $5,720 70
PRIESTER KUHKMAN 95 398 $986 1 $5,084 112
LOW BID I $4,665
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EXHIBIT I FOR BID 1575
PAGE 2
ITEM 4: LOSS/COST EVALUATION OF THREE 150 KVA 120/208 THREE PHASE RADIAL FEED
PADMOUNT TRANSFORMERS
I MADE NL TL BID CALCULATED DELIVERY
BIDDER ~ BY LOSSES LOSSES COST COST DAYS
TEMPLE I GE 106 I 1171 ' $5,424, $22,589 ! 126
WESCO ABB 345 ~ 1467 $4,192 ! $20,596 ! 70
~OLELJNE::::: PAUWELs; I 299 1 1890i $3,699 i $20,031 I t12
SAN ANGELO SESCO , ! 4401 16001 $4,765 I $23,445 1 120
TECHUNE HOWARD ! 303 I 2631 I $3,185 [ $20,661 r 112
CUMMINS PAUWELS i 299 i 1890 I $3,773 I $20,281 ' 112
VANTRAN VANTRAN i 340 I 1745 1 $4,0771 $21,0621 70
PRIESTER KUHKMAN I 4541 1836 1 $3,6681 $20,556 i 112
~ LOW BID i $20,031
ITEM 5: LOSS/COST EVALUATION OF ONE 300 KVA 120/208 THREE PHASE RADIAL FEED
PADMOUNT TRANSFORMERS
MADE NL ~ TL BID ! CALCULATED DELIVERY
-- BIDDER BY LOSSES LOSSES ~ COST , COST DAYS
TEMPLE GE 188 I 2052 I $7,106 I $31,4871 126
WESCO ABB 5161 2880 1 $8,151 I $29,1941 70
PA~LS;:;:; 30281: $29iO27:1 ~
SAN ANGELO SESCO 1050 1 3420 1 $6,0391 $36,6641 120
TECHLINE HOWARD 562 I 3981 I $4,3681 $30,272 112
CUMMINS PAUWELS 493 I 3028 1 $5~1041 $29,385 112
VANTRAN VANTRAN 545 1 3145 1 $6,148 1 $33,553
PRIESTER KUHKMAN 709 i 31641 $4,8571 $30~097 112
LLOW BID i $29,027
ITEM 6: LOSS/COST EVALUATION OF ONE 300 KVA 277/480 THREE PHASE RADIAL FEED
PADMOUNT TRANSFORMERS
MADE NL I TL BID i CALCULATED DELIVERY
BIDDER BY LOSSES ~ LOSSES ; COST ! COST DAYS
126
TEMPLE GE 184 18931 _$7 072 I $30,846 I
WESCO :.~!iiiiiiiiiiiiiiii:: ~ ~{ : 2808 ~28 88~ 701
POLELINE PAUWELS 5121 3005 1 '" $4,980 1 $28,9921 112
SAN ANGELO SESCO 1050 ! 3420 1 $6,039 ! $36,6641 120
FECHUNE _ HOWARD 536 ! 41881 $4,2291 $30,3231 1121
CUMMINS , PAUWELS 5121 30051 $5,0201 $29,1271 112
VANTRAN VAN TRAN : 545 i 2845 1 $6,071 I $32,343 1 70
PRIESTER KUHKMAN i 677 1 30041 $4,8881 $29,530 I
! LOW BID $28,6871
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PAGE 3
ITEM 7: LOSS/COST EVALUATION OF ONE 300 KVA 120/208 THREE PHASE LOOP FEED PADMOUNT TRANSFORMERS
~ MADE NL TL BID CALCULATED DELIVERY
BIDDER BY LOSSES LOSSES COST COST DAYS
TEMPLE I GE 188 ! 20521 $7,468 $32.711 126 ~
WESCO I ABB 516 [ 2860 ~ $5,698 $30.980 7O ~
pOLEEtNE:: ~ ~ I PAUWELS 493i 3028 I $5;199 $29~707 t121
SAN ANGELO I SESCO 1050 I 3420 I $6,273 $37,455 120 I
TECHLINE HOWARD 525 ! 4-3741 $4,525 $31,855 112 !
CUMMINS PAUWELS 4931 3028 ! $5,232 $29,818 1121
VANTRAN I VANTRAN i 545 I 3145 I $6,423 $34,483 I 112 !
PRIESTER I KUHKMAN ; 709 I 31641 $5,036 $30,7021
, LOW BID $29.707 ~
ITEM 8: LOSS/COST EVALUATION OF TWO 500 KVA 120/208 THREE PHASE LOOP FEED PADMOUNT TRANSFORMERS
MADE NL TL BID CALCULATED ~ DELIVERY '
BIDDER ! BY I LOSSES LOSSES COST COST DAYS
TEMPLE I GE ~ 966 I 3982 I $8.2421 $45,456 I 126 I
WESCO;: ABB?. i ; t 9601 43201 $6,92'1 I $42~030 L 701
~OLELIN'E / PAU~ELS 674 ~ 4749 I $7,025 I $42,262 I 112 I
SAN ANGELO I SESCO i 13001 5600 ! $8,6351 $53,6321 1201
TECHUNE I HOWARD I 7101 67951 $5,7501 $44,6171 1121
CUMMINS I PAUWELS 6741 4749 I $7,1331 $4.2,6271 1121
VANTRAN I VANTRAN ! 905 i 4455 [ $8,0931 $46,1351 70 I
PRIESTER I KUHKMAN '~ 984 ~ 5019 I $6.3831 $42.549 I 112 I
i LOW BID $42,0301
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