1994-009AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has reviewed
and recommended that the herein described bids are the lowest
responsible bids for the materials, equipment, supplies or services
as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached heretO, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM ~MOUNT
NUMBER NO yENDO~
1571 ALL STEWART AND STEVENSON cOMPANY $187,500.O0
SECTION II. That by the acceptance and approval of the above
numbered items ~f the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid invitations, Bid Proposals, and
related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective imme-
diately upon its passage and approval.
PASSED AND APPROVED this/~day of , 1994.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
DATE: JANUARY 18, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1571 - COMPOST GRINDER
RECOMMENDATION: We recommend this bid be awarded to Stewart & Stevenson
Company in the amount of $187,500.00 for a Diamond Z 836 Compost Grinder, with a
John Deere 244 Loader. Stewart & Stevenson Company is the lowest bidder meeting
specification and offering an acceptable delivery schedule.
SUMMARY: This bid is for the purchase of a large compost grinder intended to
grind brush, trees and other wood products into l/2" diameter chips suitable for
composting.
The delivery schedule of the proposed machine is 5 days after receipt of an order.
This was a major portion of our bid evaluation as indicated in the bid solicitation
documents.
The Public Utility Board considered this bid at their January 11, 1994 meeting.
They were presented with the bid evaluation and comparison of the bids as
submitted. They concur with this recommendation and unanimously recommend the
award to Stewart & Steveson Company.
BACKGROUND: Tabulation Sheet and Memorandum prepared for Public Utility Board
and submitted by R.E. Nelson, Executive Director of Utilities.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Utility Department, Solid
Waste and Wastewater Treatment Departments.
FISCAL IMPACT: Funds for this purchase will come from motorpool replacement
funds and be repaid from budget funds over a 60 month time period.
~ec.~l~~es ec lly, mitt d'
~' Lloyd V. Harrell /
City Manager
Approved:
Name: Tom D. Shaw,C.P.M.
Title: Purchasing Agent
447.agenda