1994-008AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORD-
ANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, state law and ordinance require that certain contracts
requiring an expenditure or payment by the City in an amount ex-
ceeding $15,000 be by competitive bids, except in the case of pub-
lic calamity where it becomes necessary to act at once to appro-
priate money to relieve the necessity of the citizens, or to pre-
serve the property of the city, or it is necessary to protect the
public health or safety of the citizens of the city, or in case of
unforeseen damage to public property, machinery or equipment; and,
WHEREAS, the City Manager has recommended to the City Council
that it is necessary to purchase goods or services due to the fol-
lowing emergency conditions outlined in the memorandum attached
hereto as Exhibit "A", incorporated herein by reference; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the City Council hereby determines that there
is a public calamity that makes it necessary to act at once to ap-
propriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or to protect the public health
of the citizens of the city, or to provide for unforseen damage to
public property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equipment, supplies or
services, as described in the .,Purchase Orders" attached hereto,
are hereby approved:
PURCHASE AMOUNT
ORDER NUMBER VENDOR
41495 CUMMINS $ 24,920.00
41955 TEMPLE $129,906.00
SECTION II. That because of such emergency, the City Manager
or designated employee is hereby authorized to purchase the mater-
ials, equipment, supplies or services as described in the attached
Purchase Orders and to make payment therefore in the amounts there-
in stated, such emergency purchases being in accordance with the
provisions of state law exempting such purchases by the City from
the requirements of competitive bids.
SECTION III. That this ordinance shall become effective im-
mediately upon its passage and app~ ~
PASSED AND APPROVED this the /~day of , 1994.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APP~ ED O LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
DATE: JANUARY 18, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER # 41495 - CUMMINS SUPPLY
RECOMMENDATION: We recommend this purchase order be approved in the amount
of $24,920.00 for the emergency purchase of PVC Conduit.
SUMMARY: The 14,000 feet of 6" PVC conduit was purchased to place in open
ditches at the EPIC Hospital Construction Site.
The City of Denton rented a large, highspeed trenching machine to meet the
construction schedule for electric services installation at the EPIC Hospital Site.
After the ditches were dug, the PVC conduit manufacturer was unable to deliver due
to production failure. There was not sufficient stock on hand to place pipe in the
open ditches. It was determined that these ditches were a safety concern and should
not be left open. Purchase Order 41495 was issued for PVC pipe from another
manufacture with a one day delivery to the jobsite. Normal delivery for this quantity
is 2-3 weeks.
State of Texas Laws exclude emergency purchase from the bid process.
The PVC conduit previously ordered has been delivered and is in Warehouse Stock.
BACKGROUND: Purchase Order # 41495, Cummins Supply.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: EPIC Hospital Construction,
Denton Municipal Utility.
FISCAL IMPACT: This purchase is funded from the Warehouse Working Capital
Inventory Account Number #710-043-0582-8708.
Lespectfull~ sjubmitted~
ioyd V~ ~a~
~ ~li~y Manager g
Approved:
Name: Tom Shaw, C.P.M.
Title: Purchasing Agent
444.agenda
DATE: JANUARY 18, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER #41955 - TEMPLE INC.
R]gcOMM]gNDATION: We recommend this purchase order be approved in the amount
of $129,906.00 for the emergency purchase of 500 MCM underground power cable.
SUMMARY: This emergency purchase was requested by the Electric Distribution
Sul0erintendent in conjunction with the emergency order for 6" PVC conduit to be
used on the EPIC Hospital electric distribution construction. Unforeseen outages at
the Kings Row and Hickory Street Substations requiring underground line
replacement, depleted stock levels of this cable. This purchase was made from the
only vendor who had this cable in stock for immediate delivery, at a price in line with
previous purchases.
BACKGROUND: Purchase Order #41955, Temple Inc.
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: EPiC Hospital Construction,
Denton Municipal Utility.
FISCAL IMPACT: This purchase is funded from Warehouse Working Capital Acc°unt
#710-043-0582-8708.
espec full bruit e ·
(/ Lloyd V. Harrel~'
City Manager
Prepared By:
Name: Denise Harpool I '
Title: Senior Buyer
Approved:
Name: TomD. Shaw,C.P.M.
Title: Purchasing Agent
445. aganda