Loading...
1994-237AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXTEND AN INTERLOCAL AGREEMENT WITH THE COUNTY OF DENTON TO AUTHORIZE PARTICIPATION IN VARIOUS DENTON COUNTY CONTRACTS FOR THE PURCHASE OF VARIOUS GOODS AND SERVICES; AUTHORIZING THE EXPENDITURE OF FUNDS; AND DECLARING AN EFFECTIVE DATE. THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS: SECTION I. That the City Manager is hereby authorized to execute the attached agreement, which is incorporated by reference herein. SECTION II. That the City Manager is authorized to expend funds pursuant to the agreement for the purchase of police patrol sedans. SECTION III. That this ordinance shall become effective immediately upon its passage and approval. pASSED AND APPROVED this the ~ day of ~ 1994. BO~ CASTLEBERRY, ~R ~ ATTEST: JENNIFER WALTERS, CITY SECRETARY BY - APt~VED AS TO LEGAL FORM: MICHAEL A. BUCEK, ACTING CITY ATTORNEY DATE: DECEMBER 20, 1994 CITY COUNCIL REPORT TO: Mayor and Members of the City Council FROM: Lloyd V. Harrell, City Manager SUBJECT: INTERLOCAL AGREEMENT COOPERATIVE PURCHASING BETWEEN CITY OF DENTON AND DENTON COUNTY FOR POLICE SEDANS RECOMMENDATION: We recommend this ordinance be approved for the continuation of the cooperative agreement for purchasing of supplies and services between the City of Denton and Denton County. SUltRY: The authority for one entity to purchase for another or for one entity to "piggy back" the contracts of another is permitted in Chapter 791 of the Texas Government Code, the Interlocal Cooperation Act. Approval of this ordinance and continuation of the attached interlocal agreement, would allow the City of Denton to utilize Denton County Contracts for supplies or services if advantageous to the City. Under the terms of the Interlocal Cooperation Act the strictest bidding procedures of the entities involved must be followed. At this specific time our intent is to "piggy back" the contract established by Denton County for the acquisition of Police Patrol Sedans. In November of 1994 Denton County established a minimum specification and solicited bids from numerous prospective bidders. The County received nine responsible bids. The lowest bidder was Five Star Ford-Hurst in the amount of $15,084.00 plus $556.00 of options or $15,640.00 per vehicle. Total award for our 13 vehicles would be $203,320.00. This is $587.00 less than the State of Texas bid for a comparable unit ($15,671.00). Adding to the importance of approval of this interlocal agreement extension is the notification received in November 1994 from Ford Motor Co. and General Motors Corporation that they will not except orders for police sedans beyond December 31, 1994. Our normal schedule for bidding police sedans is in February for March award by Council and a May delivery. Due to the early build out by Ford and General Motors this schedule is not possible to meet. Our only option other than the Denton County Contract is to purchase from the State at the $587.00 higher price, times thirteen units for a $7,631.00 additional cost. Approval of the continuation of this interlocal agreement will allow the City of Denton to acquire 1995 Ford Crown Victoria Police Sedans meeting our specifications and delivery needs at a substantial savings to the City. The Denton County bid tabulation sheet indicates local dealers were extended an opportunity to bid. CITY COUNCIL REPORT DECEMBER 20, 1994 PAGE 2 of 2 SUMMARY (CON'T): Council approved this interlocal agreement on February 1, 1994. We acquired last years police sedans in this same manner. This action further demonstrates the advantage of City and County cooperation in the best interest of the tax payers. BACKGROUND: Tabulation Sheet, Cooperative Purchasing Agreement. PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Police Patrol Division, Motorpool Operations, Denton County and Citizens of Denton. FISCAL IMPACT: The acquisition of thirteen (13) police sedans willbe funded from Motorpool Internal Lease Funds. Total amount for this purchase is $203,320.00. Note: Each of the vehicles being replaced has been in the Police Patrol Fleet a minimum of 36 months and they average near 75,000 actual miles plus considerable engine idle time. The best of the group will be reassigned to other departments for lighter duty use. The others will be sold at public auction. Respectfully submitted: // Approved: Name: Tom D. Shaw,C.P.M. Title: Purchasing Agent 5§0,agBnda SELECTED OPTIONS Speed Control Power Door Locks Power Door Locks Rear Lockout Radio Interference Suppression Package Roof Wiring for Lights Auxiliary Fuse Panel Power Windows Spotlight - Driver Side Inoperative Courtesy Lamp Switch Maplight ORIGINAL THE STATE OF TEXAS COUNTY OF INTERLOCAL AGREEMENT COOPERATIVE PURCHASING AGREEMENT This agreement is made on the ~7 day of ~ 6c-~'/, 1994, between The City of Denton, ? State of Texas, and the County of Denton, Texas. In consideration of the mutual covenants contained herein and pursuant to the authority permitted under Chapter 791 of the Texas Government Code, the Interlocal Cooperation Act, City of Denton and Denton County agree as follows: I. Purpose The City of Denton wishes to enter into this Interlocal Agreement to authorize participation in various Denton County contracts for the purchase of various goods and services. The participation in this cooperative program will be highly beneficial to the taxpayers through the anticipated savings to be realized. II. Duration of Agreement This agreement, which terminates as of its effective date, all prior agreements, written or oral, between the parties concerning the same services/materials, shall become effective on 1994, and shall continue in full force and effect thereafter until terminated by either party on thirty (30) days written notice to the other. III. Relationship of Parties The parties intend that the entity, in receiving products and/or services specified in this agreement, shall act as an independent purchaser and shall have control of its needs and the manner in which they are acquired. Neither the City of Denton, its agents, employees, volunteer help or any other person operating under this contract shall be considered an agent or employee of Denton County and shall not be entitled to participate in any pension plans or other benefits that Denton County provides its employees. Should County determine to advertise for the purchase of certain goods or services, and offer to the City the option to purchase such goods or services and City wishes to participate in such bid, then: 1. The County shall advertise for the purchase of such goods or services in compliance with all applicable State bidding statutes. 2. The City shall make payment for the purchase of such goods or services directly to the lowest responsible bidder from currant revenues available for such purchase. 3. The City shall receive all warranties provided by the successful vendor for the goods or services the City determines to purchase. Page 2