1994-209 ORDINANCE NO. ~g--~
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1678 ALL G & G TRACTOR OF DENTON $110,310.00
1679 ALL NAZTEC INC. $ 32,040.00
1680 1 FIBERLINK SYSTEMS $1.82 PER FT
1680 2 FIBERLINK SYSTEMS $1.01PERF~
1680 3 FIBERLINK SYSTEMS $ 67.00 EACH
1680 4 FIBERLINK SYSTEMS $ 36.50EACH
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
CITY OF DENTON
LEGAL DEPT.
SECTION III. That should the city and persons submitting
approved and accepted items and of the submitted proposals wish to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the proposal, the city
Manager or his designated representative is hereby authorized to
execute the written contract which shall be attached hereto;
provided that the written contract is in accordance with the terms,
conditions, specification , standards, quantities and specified
sums contained in the final negotiated response to the City's
request for proposal and related documents herein approved and
accepted.
SECTION I___~V. That by the acceptance and approval of the above
numbered items of the submitted proposals, the city Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved proposal or pursuant to a written
contract made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the ~day of ~c~uF-~-~ 1994.
Y0
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
MICHAEL A. BUCEK, ACTING CITY ATTORNEY
DATE: NOVEMBER 15, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1678 - TRACTOR BACKHOES
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, G &
G Tractor of Denton for three Ford 555D Tractor/Backhoes. The bid price is
$36,770.00 per unit, total bid $110,310.00.
SUMMARY: This bid is for the purchase of three (3) Tractor/Backhoes in the 70
}~orse power class. They are Motor Pool replacement vehicles for older units, 1985
year model, no longer economical to maintain as front line equipment. One unit is for
Electric Distribution Department and two are for Water/Sewer Field Services.
The old units will be inspected by Fleet Services Department and reassigned in the
fleet to lighter duty or sold at public auction.
BACKGROUND: Tabulation Sheet
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution, Water
and Sewer Field Services and Fleet Services.
FISCAL IMPACT: Funds for the purchase of these pieces of equipment will come
from the following accounts:
720-025-0584-9104 Motor Pool Replacements $28,221.00
610-103-1031-4260-8611 Electric Distribution 94/95 Budget $ 8,549.00
625-082-0461-9104 Water Distribution 94/95 Budget $36,770.00
620-081-0471-9104 Sewer Collection 94/95 Budget $36,770.00
City Manager
Approved:
Name: Tom D. Shaw,C.P.M.
Title: Purchasing Agent
537 .A~ENDA
N ~ ~ Z ~
~ ~ 0 0
0
DATE: NOVEMBER 15, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1679 - EMERGENCY PREEMPTION SYSTEM EXPANSION
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder,
Naztec Inc. in the total amount of $32,040.00.
SUMMARY: This bid is for the purchase of emergency preemption system expansion
equipment, materials and supplies. The quantities on the bid are sufficient to install
optical detection equipment at twenty five (25) intersections (see list attached). The
original list consisted of only those intersections from Fire Station 3 to downtown and
these remain our top priority for installation. Due to an increase in competition and
a decrease in price, we were able to include additional intersections and stay within
the allotted budget.
City of Denton personnel will do the installation and, as mentioned previously, the
priority intersections are those from Fire Station 3 to downtown. We expect delivery
of materials in two weeks or less with installation efforts to begin very soon
thereafter.
BACKGROUND: Tabulation Sheet, List of Affected Intersections.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Citizens of Denton, Denton
Downtown Area, Fire Department and Traffic Control.
FISCAL IMPACT: Funds for this expansion of the emergency preemption system will
come from Account #446-020-SIGL-9405-9150, Capital Improvement Bonds.
Ll?5~dfV. Harr~ll /
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
538.A~ENDA
BID # 1679
BID NAME EMERGENCYsYsTEM EXPANSIoNPREEMPTION CONSOL1DATEDTRAFFiC NAZTECiNc 3M GENERAL
OPEN DATE NOVEMBER 3, 1994
60 EA OPTICAL DETECTOR $180.00 $319.00 NO BID
MOUNTING BRACKETS
INCIDENTAL TO ITEM #1
5500 LF OPTICAL DETECTOR CABLE $0.156 $0.30
25 EA CARD RACK $63.00 $165.00
33 EA 2 CHANNEL OPTICAL $614.00 NB
PREEMPTION CARD OR
25 EA 4 CHANNEL OPTICAL NB $280.00
PREEMPTION CARD
25 EA MISC ELECTRICAL $10.00 $5.00
SPLICES & MATERIALS
PER INTERSECTION
TOTAL $33,870.00 $32,040.00
DELIVERY 14 DAYS 14 DAYS ~
MFG 3M TOMAR
pHASE I
PROJECT INTERSECTION LIST
Intersection Pre-emption Direction
1. Eagle at Avenue A East, West, North
2. Eagle at Welch East, West
3. Eagle at Bernard East, West
4. Eagle at Carroll East, West
5. Eagle at S. Elm East, West
6. Eagle at Bell South, East
7. W. Hickory at Carroll North, South
8. Mulberry at Carroll North, South
9. W. Hickory at S. Elm North, South
10. Mockingbird at McKinney East, West,
South will be built in station
PHASE II
Intersection Direction
1. Bonnie Brae / W. University Drive S & W
2. Loop 288/E. McKinney Street E, W, N & S
3. Loop 288/colorado Boulevard N & S
4. Loop 288/G~lden Triangle Mall N & S
5. Loop 288/I-35E N, S & East on south service
road
6. Teasley Lane/I-35E N & S
7. Teasley Lane/Dallas Drive N &'E
8. Fort Worth Drive/I-35E S & E
9. Bell Avenue/E. University Drive N, S, E & W
10. Elm/W. University Drive E, W & S
11. Fulton/W. University Drive W & E
12. Malone/W. University Drive E, W & N
13. Alice/W. University Drive E & W
14. Loop 288/E. University Drive E, W, N & S
15. 1-35N/W. University Drive W & N
AEE003E9
DATE: NOVEMBER 15, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1680 - FIBEROPTIC CABLE AND ACCESSORIES
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder
meeting specification, Fiberlink Systems in the amount of $1.82 per foot for 36 fiber
cable, $1.01 per foot for 12 fiber cable, $67.00 each for dead-ends and $36.50 each
for supports.
S~R¥: This bid is for an annual contract to supply 36 fiber and 12 fiber
fiberoptic cable and accessories. These materials will be utilized by the
Communications and Electronics Division of the Electric Utility Department in the
installation and maintenance of the fiberoptic telecommunications system.
Phase I will include a tie from Spencer Plant to the Branch Library, Spencer Plant
to Locust St. Substation to UNT Substation and UNT Substation to Hickory St.
Substation. This project is estimated to require approximately $85,000.00 in
materials from this bid.
Additional materials will be purchased as projects are approved throughout the FY
94-95.
The lower prices offered by Sabredata failed to meet specifications. The bid from
Eltek failed to meet specified delivery requirements.
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Libraryand Electric Utilities
FISCAL IMPACT: Funding is available in the Electric CIP 1987 Revenue Bond
Account #611-080-RR87-F002-92§2-CB00201A.
lly su ' ted:
Harreli
City Manager /
Approved:
Name: Tom D. Shaw,C.P.M.
Title: Purchasing Agent