1994-234AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1681 1-34, EMERGENCY MEDICAL SUPPLY EXHIBIT A
1681 37,39-47 EMERGENCY MEDICAL SUPPLY EXHIBIT A
1681 69-92 EMERGENCY MEDICAL SUPPLY EXHIBIT A
1681 36,48-68 ADVANCED LIFE SUPPORT EXHIBIT A
MEDICAL PRODUCTS
1681 93 ADVANCED LIFE SUPPORT EXHIBIT A
MEDICAL PRODUCTS
1687 ALL AVO INTERNATIONAL $ 48,300.00
1688 1 MAHANEY INT'L. $ 36,377.89
1688 2 ALTEC IND. $ 28,873.00
1689 1-4 DALLAS PETERBILT $ 89,940.00
1689 6-8 DALLAS PETERBILT $108,537.00
1689 10-12 METRO FORD $ 43,231.00
1690 ALL VILLAGE FORD $ 61,376.00
1692 ALL SENIOR ENGINEERING COMPANY $ 35,622.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services J.n
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this~a¥ of ~, 1994.
BOB CASTLEBERRY, MAYO/
/
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
MICHAEL A. BUCEK, ACTING CITY ATTORNEY
z
~o~
DATE: December 20, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1681 - EMS SUPPLIES
RECOMMENDATION: Council approve award of Bid #1681 -- EMS Supplies to the 2
overall low bidders meeting specifications: Emergency Medical Supply and Advanced
Life Support Medical Products in the unit prices as shown on Exhibit A for an
estimated annual expenditure of $65,000.00
SUMMARY: This bid is for the price comparison of emergency medical supplies and
pharmaceuticals used by the Fire Department. This agreement will be for a one year
period with an option to renew based on the bid's original terms and conditions.
BACKGROUND: Exhibit A, Tabulation Sheet, Memorandum from Mike Sessions, EMS
Program Manager.
FISCAL IMPACT: Funds for these purchases will be available in the operating
budget of the Fire Department Account #100-060-0053-8106 with a current
appropriation balance of $65,000.00
tfully submitted:
City Manager
Prepared By:
Name: l~elanie Harden
Title: Buyer
Approved:
Name: T6m D. Shaw, C.P.M.
Title: Purchasing Agent
§ 49 ,A(~ENDA
199tl OEC -9 /~.!'I I1:35
TO: Tom Shaw, Purchasing Agent
FROM: Mike Sessions, EMS Program Manager/~t~A
DATE~ December 8, 1994
SUBJECTI EMS Bids
After studying the bids on supplies it is my recommendation that
the city award the bid to Emergency Medical Supply, Inc. in
Shepherdsville, KY 40165. The exceptions would be the pharma-
ceutical portion, spine boards, and headbed II which the city of
Denton should purchase from Advanced Life Support out of Austin,
Texas. Thank you for your help in this matter.
MS/ih
DATE: DECEMBER 20, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1687 - RELAY TEST SET
RECOMMENDATION: We recommend this bid be awarded to the low bid, AVO
International, in the total amount of $48,300.00.
SUMMARY: This bid is for the replacement purchase of a Relay Testing System for
use by the Substations Department. This Testing System will replace test equipment
purchased in 1969, which is used to maintain proper test and calibration of all
protective relay devices in the substation control system.
Two proposals were received in response to six bid packages mailed to vendors.
BACKGROUND: Tabulation Sheet, Memorandum from Danny Scott 11-12-94, Public
Utility Board Minutes 12-12-94 recommending approval.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Substations, Utility
Customers of the City of Denton.
FISCAL IMPACT: Budgeted funds for Electric Substations for 1995 Account Number
#610-132-1032-3960-9232-CTEST01A with a balance of $65,000.00.
City Manager
Prepared By:
Title: Senior Buyer
Approved:
Name: Tom'D, Shaw, C.P.M.
Title: Purchasing Agent
554.AGENDA
~ CITY of DENTON MUNICIPAL UTILITIES / 901*ATexasStreet / Denton, TX76201
MEMORANDUM
TO: Tom Shaw, Purchasing Agent
THRU: Jim Harder, Director of Electric
Ray D. Wells, Superintendent
Substations/Metering/Communications
From: Danny Scott, Foreman of substations
Date: November 21, 1994
Subject: RELAY TEST SET BID #1687
After evaluating the bids for a relay test set we recommend award
of bid to AVO International for the Pulsar 10E3T3G-1/60 with Pulse
Master Software #10095, (Quotation No. DAL0456). The reason for
recommendation of bid to AVO International for $48,300.00, low bid
meeting specifications.
Respondents were as follows:
AVO International $48,300.00
TemDle $65,926.00
Techline No Bid
DEC-13-'94 TUE 18:20 ID: ITY OF DENTON UA TEL N0:817~566-8120 ~193 P02
PUB MINUTES
Exee~tl2/12D4
CONSIDER APPROVAL OF ACCEPTANCE OF BID #1687 - RELAY
TEST SET
12. Following discussion and background information provided by Jim
Harder. Hook. ins made a motion to approve the item as presented..Gie.~e
seconded the motion. All aYes, no nays, motion passed unanimously.
DEC 13 '94 09:21 ITY 0~ DENTON UA PAGE.002
DATE: DECEMBER 20, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1688 - TWO PERSON AERIAL DEVICE
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder as
listed below:
Item 1. TRUCK CAB/CHASSIS W/AC MAHANEY INTL. $36,377.89
Item 2. AERIAL DEVICE BODY ALTEC IND. $50,873.00
LESS TRADE IN ($22,000.00)
ITEM 2 NOT WITH TRADE IN $28,873.00
TOTAL AWARD $65,250.89
SUMMARY: This bid is for the purchase of a 55' reach, two person aerial body with
truck cab/chassis. This is a motorpool replacement for a 1982 model "bucket truck"
no longer economical to repair. The old unit has been offered as a trade in and we
are recommending the trade in amount be accepted. This unit will be utilized by the
Electric Distribution Division in the routine maintenance and new construction of the
overhead electric utility distribution system.
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Electric Distribution Division
and Fleet Services/Motorpool Operations.
FISCAL IMPACT: This unit will be funded from Motorpool Replacement funds
Account #720-025-0584-9104. The current fund balance is $1,087,225.00.
~)~pectfully submitted:
~rLloyd V ......
City Manago~
Approved:
Name: Tom D. Shaw~ C.P.M.
Title: Purchasing Agent
DATE: DECEMBER 20, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1689 - REFUSE TRUCKS
RECOMMENDATION: We recommend each item on bid be awarded to the lowest
bidder meeting specification as listed below:
Bid Item #3 (Combination of 1, 2 & 4) Dallas Peterbilt $ 89,940.00
for a container Roll-Off Truck with automatic
tarp system
Bid Item #8 (Combination of 6 & 7) Dallas Peterbilt $108,537.00
for a Front Load Refuse Truck
Bid Item #12 (Combination of 10 & 11) Metro Ford $ 43,231.00
for a Container Carrier Truck
Total Bid Award $236,708.00
SUMMARY: The first item is a Commercial Container Carrier or Roll-Off Refuse
Truck consisting of a 62,000 GVW truck and roll-off frame. It is a motorpool
replacement for a 1986 model truck exceeding 200,000 miles and no longer economical
to maintain. The automatic tarping devise is designed to cover the open top
containers and prevent litter and loss of time while attempting to manually cover the
load.
The second item is a Commercial Front Load Refuse Truck designed to lift and empty
the front load green dumpsters. This 40 cubic yard front load refuse truck is a
motorpool replacement for a 1982 year model truck no longer economical to repair or
safe to operate.
The third item is a Container Carrier Truck designed to carry empty containers to
new customers, remove old damaged containers or to haul containers that have been
overloaded or misloaded to the appropriate dump site. This unit is a fleet addition.
The purchase of these three units was approved in the 1994/95 budget process.
We are recommending no action be taken at this time on items 5 and 9, "optional on
board scale systems".
BACKGROUND: Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Commercial Solid Waste
Division
COUNCIL REPORT
DECEMBER 20, 1994
PAGE 2 OF 2
FISCAL IMPACT: The funds to purchase item 1,2 and 3 will come from motorpool
capital expenditure funds account #720-025-0584-9104 and repaid by the using
department over a 36 month time period.
Respectfully submitted:
(~loyd V. Harrell
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
548 .A(~ENDA
DATE: DECEMBER 20, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1690 - UTILITY POWER SOURCE TRUCK
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder Village
Ford, in the amount of $60,776.00 plus the optional air conditioner for a total award
of $61,376.00.
SUMMARY: This bid is for the purchase of a truck cab/chassis with utility body,
generator and hydraulic pump. This unit will be utilized by the Electric Distribution
Division to power electric and or hydraulic tools as well as welders, lights and down
hole ventilation in and around construction areas. Currently we are utilizing a
backhoe to power small hydraulic tools or a bucket truck to power an electric drlil.
The acquisition of this specialty equipment will give the department a source of
power for construction and emergency situation.
The Utility Power Source Truck is a fleet addition approved during the budget
process.
BACKGROUND: Tabulation Sheet
PROGRAMS~ DEPARTMENTSORGROUPSAFFECTED: Electric Distribution Division
of Denton Municipal Utilities.
FISCAL IMPACT: This unit will be funded from 1994-95 budget funds, Account
Number 610-103-1031-4260-8611.
City Manager
Approved:
Name: Tom D: Shaw,C.P.M.
Title: Purchasing Agent
547 .A(~ENDA
" " 8
0 i'-
DATE: DECEMBER 20, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1692 - FEEDWATER HEATER TUBE REPLACEMENT
RECOMMENDATION: We recommend this bid be awarded to the low bidder Senior
Engineering Company in the amounts listed:
1. Retube $32,322.00
2. Additional cost per component 1-3 $800.00 each
4+ $600.00 each
(5 estimate) $ 3,000.00
3. Supply channel to shell gasket $ 300.00
The total estimated expenditure for this project $35,622.00
SUMMARY: This bid includes all materials and labor to replace the tube bundle and
repair or replace tube sheet/support elements in the Spencer Unit 4-3 feedwater
heater. This unit has a history of failure in the past and repair will minimize the
possibility of damage to the turbine or boiler.
Three bid proposals were received in response to five bid packages mailed to
vendors.
BACKGROUND: Tabulation Sheet, Public Utility Board Meeting Minutes 12-12-94
recommends approval.
PROGRAMS~ DEPARTMENTS OR (~ROUPS AFFECTED: Electric Production, Utility
Customers of the City of Denton.
FISCAL IMPACT: Budgeted Funds for Electric Production for 1995 Account # 610-
101-1011-5140-8339G with a balance of $294,465.22.
City Manager
Title: Senior Buyer
Name: Tom D, Shaw, C.P.M.
PUB MINUTES
Exeerp! 12/12/94
14. CONSIDER APPROVAL OF 4-3 FEED WATER HEATER REPAIR
Following extensive discussion and summary/background information
provided by Jim Harder. Copltn made a motion to approve the 4-3 Feed
Water Heater Repair. Giese seconded the motion. All ayes, no nays,
motion passed unanimously.