1994-100AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1629 ALL PLANK COMPANY $ 20,130.32
1630 ALL PLANK COMPANY $169,647.65
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval. ~
PASSED AND APPROVED this ~da¥ of , 1994.
ATTEST: BOB CASTLEBERRY, MAY~ ~
JENNIFER WALTERS, CITY SECRETARY
APPR~ ~D AS TO LEGAL FORM~
DEBRA A. DRAYOVITCH, CITY ATTORNEY
DATE: JUNE 7, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 16~,9 - SHORING SHIELDS
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder
meeting specification, Plank Company in the total amount of $20,130.32.
SUMMARY: This bid is for the purchase of a full set of trench shoring shields and
accessories. These shields will be used by the Water and Sewer Utility Division in
the installation and maintenance of Water Distribution and Sewer Collection systems.
This type of equipment is required to meet Federal, State, and Local Trench Safety
Regulations.
The bid includes trench boxes, trench shoring, trench sheeting shore forms and
appurtenances necessary for complete safety systems.
BACKGROUND: Tabulation Sheet
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Water/Waste Water Utility
Department
FISCAL IMPACT: This equipment purchase will be funded from 1993-94 budget
funds, Account #620-081-0461-9107.
Resie.. s p.~~ tfu subm' :
~oyd V. ~
City Manager
Title: Purchasing Agent
DATE: JUNE 7, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1630 - DIRECTIONAL BORING SYSTEM
RECOMMENDATION: We recommend this bid be awarded to Plank Company as the
lowest bidder meeting specification in the amount of $169,647.65.
SUMMARY: This bid is for the purchase of a truck mounted directional boring
machine. The unit will be assigned to the Electric Distribution Division. It will be
used primarily for boring under streets, utility lines, driveways,sidewalks etc.
related to the installation of underground electric lines.
The lower prices offered by Witch Equipment and Vermeer fail to meet requirements
for truck mounting, pull back force and other performance requirements.
Our recommendation to purchase the lower price of the two bids offered by Plank is
for the purchase of a "demo" unit with all new warranties on truck and boring unit.
The Bor-Mor 1500 quoted by Plank both new and demo is the only unit meeting
specifications. There are insufficient differences between new and demo units to
justify the additional $22,722.00 expenditure.
BACKGROUND: Tabulation Sheet
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Motorpool Fleet and Electric
Distribution Division.
FISCAL IMPACT: This unit will be funded from a combination 1993-94 Utility
Budget funds for capital equipment and Motorpool Replacement funds.
Budget Account #610-103-1031-4261-8611 $136,427.65
#610-103-1031-3600-9212 $ 2,321.00
Motor Pool #724-025-CO94-9104 $ 30~899.00
$169,647.65
eit f~ully ~bmitted :~,
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent