1994-064AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES
OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE
IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 252.022 of the Local Government Code provides
that procurement of items that are only available from one source,
including: items that are only available from one source because of
patents, copyrights, secret processes or natural monopolies; films,
manuscripts or books; electricity, gas, water and other utility
purchases; captive replacement parts or components for equipment;
and library materials for a public library that are available only
from the persons holding exclusive distribution rights to the
materials; need not be submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the
items mentioned in the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the following purchases of materials,
equipment or supplies, as described in the ,,Purchase Orders"
attached hereto, are hereby approved:
PURCHASE
ORDER NUMBER VENDOR AMOUNT
44086 MOTOROLA INC. $172,511.80
SECTION II. That the acceptance and approval of the above
items shall not constitute a contract between the City and the
person submitting the quotation for such items until such person
shall comply with all requirements specified by the Purchasing
Department.
SECTION III. That the City Manager is hereby authorized to
execute any contracts relating to the items specified in Section I
and the expenditure of funds pursuant to said contracts is hereby
authorized.
SECTION IV. That this ordinance shall become effective
immediately upon its passage and approval.
pASSED AND APPROVED this the ~day of ~' 1994.
~--OB ~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
{O~VED AS TO LEGAL FORM:
DATE: APRIL 19, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER.# 44086 - MOTOROLA INC.
RECOMMENDATION: We recommend this Purchase Order to Motorola Inc. be
approved in the amount of $172,511.80.
SUMMARY: This purchase order is for the acquisition of communications upgrade
for the Police Department. This upgrade of communication equipment is a portion of
the relocation of the Police Department to the Denton Municipal Center. The radio
equipment~software and facility improvements will give the Police Department access
to the latest technology in law enforcement communication. The older system is no
longer suitable to handle a City our size.
This purchase is a sole source procurement protected by patents and copyrights.
Compatibility with the existing 800 megahertz radio system is an obsolete requirement
making it impossible for other sources to respond to a bid solicitation. Sole source
purchases are exempt from the bid process as outlined in Texas Local Government
Code Chapter 252 Section .022, General Exemptions.
BACKGROUND: Purchase Order #44086, Letter from Motorola dated 3-17-94,
Memorandum from Chief Mike Jez dated 4-11-94, proposal from Motorola Inc. dated
4-7-94.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Police Department
Communications.
FISCAL IMPACT: Funds for this purchase are available from a combination of
accounts, $137,511.80 will come from Certificate of Obligation sales for
Communication Upgrade Account #451-070-CCEU-9107. $35,000.00 will come from
Denton Municipal Center funds #245-032-DMC1-9343-9101.
esie tfu] ubmi t :
Approved:
Name: Tom D'. Shaw,C.P.M.
Title: Purchasing Agent
CITY OF OENTON, TEXAS
901.B TEXAS STREET PURCHASE ORDER DENTON, TX 76201
DOCUMENT 'T~P~
P.O. NUMBER / DATE/VENDOR NO. Cb 8
4408~ Oz~-- 1~-- 94
MoT52~O0
SHIPTO:
VENDOR
ITEM ACCOUNT NUMBER UNITS NUMBER DESCRIPTION BID NO. LiNE AMOUNt'
--------------- 13,7,511
__._.----------
O1 Z1-51 070 cC~U c~lO? O,OO C~MUNICATION5 RADI~ UP~AD~
The City of Denton, Texas is tsx exempt-House Bill No. 20.
Reference P.O. Number on all B/L, Shipments and Invoices.
Shipments are F. O. B. City of Denton, or es Indicated. By
Direct Inquiries TO:
Send Invoices TO: John J. Marshall, C. P. M. Purchasing Agent
City of Denton, Accounts Payable Torn D. Shaw, C. P. M. Asst. Purchasing Agent
215 E. McKInney St., Denton, TX 76201 8171566-8311 D/PW Metro 267-0042
(or es indicated on Purchase Order)
The City of Denton Is an squat opportunity employer
0 3. 1 6, 9~ 1 ~ ~ 3 8P~ P 0 1
MO'I'OROI. A ;'.o. Box
3-[7-94
Tom Shaw
Ci~ of~nmn ~ag
~I.B Te~
Su~t: ~lo So~ ~ent
Aoco~ ~ ~ o~1 ~0 16 ~ t~ ~e ~in ~e~ ~t fo~h for
~s~ms,
~11~ ~1 ~e~t ~ ~ ~ ~m fl~ ~ al~ ~ ~ ~ ~ ~ls
w~ch ~a ~ ~ ~enl ~ ~m~lo. ~ ~Ia Cm~o~-~ Plus ~T Touch
otorola Conultumcatton; & tlloctronics Inc.
1301 E, Algonqui~ Rd., $¢haumburg, Illinois 801~8 (31~) 397-1000
M~lR 17 '94 '12:3~ PRGE.001
Denton Police Department
221 N. ELM
DENTON, TEXAS 76201
MEMORANDUM
TO: Tom Shaw, Purchasing Agent
FROM: Michael W. Jez, Chief of Police
DATE: April 11, 1994
RE: Communications Upgrade
I have reviewed the price quotations from Motorola for the communications upgrade
and find them acceptable.
The costs incurred for this project will enable us to ensure the long-term
dependability and reliability of our communications network and afford us the
latest technology. Additionally, it will provide the most effective interfacing
possibilities with the computer system we anticipate purchasing in the next
fiscal year.
Finally, the timely approval of this request will keep us on schedule regarding
our move to the DMC.
If you have further questions please do not hesitate to call.
(817) 566-8181 METRO 434-2520
EXHIBIT "C"
Equipment List and Pricing for The
City of Denton's Police Department New Dispatch Center
4-7-94
CONSOLE EQUIPMENT UPGRADE
I
Iteml Qty Descript on I IUnit Price IExtended
1 5 Console Equipment Enclosers ( 5 ) $10,221.00 $81,105.00
2 1 Donco Fixed Round Table 5' $4,288.00 $4,288.00
3 1 New Operator Position CRT $20,799.00 $20,799.00
4 4 Upgrade 4 Existing Positions to CRT $14,879.95 $58,319.80
5 I Central Electronics Upgrade $3,000.00 $3,000.00
TOTAL COST OF EQUIPMENT I $1~
ISERVICES & OPTIMIZATION I
1 1 Installation ( Move )
2 1 Installation (New Console Position )
3 1 All Material, Hardware, & Labor
TOTAL INSTALLATION & SERVICES COST I $35,000.00
TOTAL TURNKEY PROJECT I $172,511.80
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