1994-061 ORDINANCE NO.
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1587 1,8,10 DPC IND. EXHIBIT "A"
1587 2,9 FE3 INC. EXHIBIT "A"
1587 3 ADVANCED CHEMCIAL EXHIBIT"A"
1587 4,5,6 DELTA DIST. EXHIBIT "A"
1587 7 CARUS INC. EXHIBIT "A"
1611 3,10,50-52 BUSINESS INTERIORS EXHIBIT"A"
1611 59 BUSINESS INTERIORS EXHIBIT"A"
1611 5,12,13, TEXAS FURNITURE SOURCE EXHIBIT"A"
1611 15-17,27-30 TEXAS FURNITURE SOURCE EXHIBIT "A"
1611 39-49,53-58 TEXAS FURNITURE SOURCE EXHIBIT"A"
1611 60,61 TEXAS FURNITURE SOURCE EXHIBIT "A"
1611 62-65 BT MILLER EXHIBIT "A"
1616 1,2,3 CUMMINS UTILITY PRODUCTS $54,187.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective imme-
diately upon its passage and approval.
PASSED AND APPROVED this /~'day of ~ , 1994.
BOB' CASTLEBERRY, MA~
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
'
BY:
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
1587.8UP
BID # 1587
WATER TRF. ATMENT CHEMICALS
EXHIBIT "A"
Item 1. Chlorine Liquid DPC Ind. 438.70/tn
Item 2. Sulfuric Acid FE3 Inc. 60.00/tn
Item 3. Hydroflurosilicic Acid Advanced Chemical .8022/gl
Item 4. Tetrapotassium Pyrophosphate Delta .809/lb
Item 5. Caustic Soda Delta 97.80/tn
Item 6. Caustic Soda Rayon Delta 259.00/tn
Item 7. Potassium Permanganate Carus Inc. 1.2385/lb
Item 8. Anhydrous Ammonia DPC Ind. .23/lb
Item 9. Ferric Sulfate FE3 Inc. 98.00/tn
Item 10. Sulfur Dioxide DPC Ind. 579.00/tn
DATE: APRIL 19, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1587 - WATER TREATMENT CHEMICALS
RECOMbIENDATION: We recommend this bid be awarded to the lowest bidder meeting
specification for each item as listed:
Item 1. Chlorine Liquid DPC Ind. 438.70/tn
Item 2. Sulfuric Acid FE3 Inc. 60.00/tn
Item 3. Hydroflurosilicic Acid Advanced Chemical .8022/gl
Item 4. Tetrapotassium Pyrophosphate Delta .809/lb
Item 5. Caustic Soda Delta 97.80/tn
Item 6. Caustic Soda Rayon Delta 259.00/tn
Item 7. Potassium Permanganate Carus Inc. 1.2385/lb
Item 8. Anhydrous Ammonia DPC Ind. .23/lb
Item 9. Ferric Sulfate FE3 Inc. 98.00/tn
Item 10. Sulfur Dioxide DPC Ind. 579.00/tn
Estimated annual usage iq approximately $356,000.00.
S~RY: This bid is for the annual contract to supply bulk water treatment
chemicals to the Water Production Plant, the Waste Water Plant and the Electric
Production Plant.
Material will be purchased on an as needed basis.
BACKGROUND: Tabulation Sheet
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Water Production, Waste
Water Treatment and Electric Production.
FISCAL IMPACT: Funds for the purchase of these products will come from !993-94
budget funds and 1994-95 budget funds as approved by Council and PUB'.
speitfec.~~lly mitted'
~~lo~d V. Ha~
City Manager
Approved:
Name: Tom D. Shaw~ C.P.M.
Title: Purchasing Agent
DATE: 04-19-94
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: Bid 1611--Furniture (DMC)
RECOMMENDATION: Council approve award of bid 1611 to the low bidders
meeting specifications. The total award equals $53,852.98
and items will be awarded to vendors and at the unit prices
as shown on Exhibit A.
SUMMARY: This bid is for a portion of the furniture needs for the relocation of the
following offices to Denton Municipal Center (DMC): Legal, Court,
Judge, Police and Human Resources. Contract Furniture's unit prices
on Exhibit A are the net prices based on their group pricing for items
14, 18-26, and 32-38. Items 1, 2, 4, 6-9, 11 and 18 are not being
recommended for award. These items were deleted from the project,
replaced by another item on the bid or are being quoted with a different
item entirely to keep the purchases within budget. Twenty-six vendors
were solicited for bids and seven vendors responded (three of those
responses were no bids).
BACKGROUND: Tabulation Sheet & Exhibit A
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Legal, Court, Judge,
Police and Human
Resources Departments
FISCAL IMPACT: Funding is available within budget for accounts:
450-032-DMC1-9333-9101 Common Area $ 7,388.35
450-032-DMC1-9337-9101 Legal $ 1,521.06
450-032-DMC1-9338-9101 Court $ 8,618.00
100-040-0026-9102 Court $ 10,472.59
450-032-DMC1-9330-9101 Judge $ 974.16
450-032-DMC1-9332-9101 Judge $ 9,964.72
450-032-DMC1-9336-9101 Police $12,483.67
450-032-DMC1-9339-9101 Human Resources $ 2~430.43
$ 53,852.98
LioslOectfully submitted:
yd V. HarreI1
City ~agager
Council Report 4/19/94
Bid 1611--Furniture (DMC)
Page 2
Prepared By:
Title: Buyer
Name: Tom Shaw
Title: Purchasing Agent
m
Bid# 1611 (p 1of 2)
Name FURNITURE (DMC) EXHIBIT "A"
Date MARCH 29, 1994
Item Qty Description Unit PriceVendor
COMMON AREA
3 1 Tack Board, 4x6' CLARIDGE $86.00 Business Interiors
5 1 Projection Screen/Marker Board CLARIDGE $764.64 Texas Furniture Source Inc
10 5 Table, 30x60" VERSTEEL $291,07 Business Interiors
LEGAL/COURT/JUDGE
12 1 i Desk, 30x66" MAGNA $600.90 Texas Furniture Source Inc
13i 1 Credenza, 21x66" MAGNA $594.10 Texas Furniture Source Inc
14; 1 Executive Chair PLANTO $326.06 Contract Furniture Inc
151 1 Six Unit Work Station MAGNA $11,729.00 Texas Furniture Source Inc
16i 2 Executive Desk MAGNA $780.90 Texas Furniture Source Inc
17 !1 "U" Shaped Desk w/Hutch MAGNA $1,979.00 Texas Furniture Source Inc
19~ 2 Sled Based Side Chair STYLEX $205.69 Contract Furniture Inc
20i 2 Stool w/Foot Rings STYLEX $194.66 Contract Furniture Inc
21 8 Task Chair STYLEX $161.20 Contract Furniture Inc
22 28 File Tier w/Dividers FILLIP $35.92 Contract Furniture Inc
23 4 File Base and Top FILLIP $41.47 Contract Furniture Inc
24 2 Table, 42" Round SHOTO $114.91 Contract Furniture Inc
25 2 ~'able Base SHOTO $65.61 Contract Furniture Inc
26 8 ~tack Chair ALLSEATING $76.64 Contract Furniture Inc
27 1 U" Shaped Desk MAGNA $1,381.00 Texas Furniture Source Inc
28 1 U" Shaped Desk w/Hutch MAGNA $1,983.00 Texas Furniture Source Inc
29 1 :)esk, 30x66" MAGNA $649.00 Texas Furniture Source Inc
30 1 3redenza, 21x66" MAGNA $571.20 Texas Furniture Source Inc
31 2 .3hair LUX STEEL $558,85 Contract Furniture Inc
32 5 I'ask Chair STYLEX $239.61 Contract Furniture Inc
33 5 vlid-Back Chair STYLEX $283.68 Contract Furniture Inc
34 20 3onference Chair STYLEX $249.10 Contract Furniture Inc
35 2 '~uast Chair ARCADIA $369.63 Contract Furniture Inc
36 2 ~uest Chair ARCADIA $369.63 Contract Furniture Inc
37 1 3onference Table, 48x96" SHOTO $383.60 Contract Furniture Inc
38 2 3onference Table Base SHOTO $159.23 Contract Furniture Inc
39 1 Keyboard Tray MAGNA $125.00 Texas Furniture Source Inc
POLICE
40 6 Desk, 30x60" (SUB.--THOMASVILLE) $187.60 Texas Furniture Source Inc
41 27 Executive Chair SUPERIOR CHAIRCRAFT $98.90 Texas Furniture Source Inc
42 2 Desk, 30x60" Right Return HIGHPOINT $368.20 Texas Furniture Source Inc
43 1 Desk, 30x60" Left Return HIGHPOINT $368.20 Texas Furniture Source Inc
44 1 Folding Table, 24x60" BARRICKS $64.81 Texas Furniture Source Inc
Bid # 1611 (p 2 of 2)
Name FURNITURE (DMC) EXHIBIT "A"
Date MARCH 29, 1994
Item Qty Description Unit Price Vendor
45 12 Folding Table, 24x72" BARRICKS $67.72 Texas Furniture Source Inc
46 2 Folding Table, 30x72" STYLERITE $51.50 Texas Furniture Source Inc
47 88 Stacking Chair UNITED $27.10 Texas Furniture Source Inc
48 3 Bookcase HON $116.86 Texas Furniture Source Inc
49 22 Guest Arm Chair (SUB.--HON) $65.39 Texas Furniture Source Inc
50 1 Conference Table, 48x120" CHROMCRAFT $421.48 Business Interiors
51 1 prConference Table Base CHROMCRAFT $297.28 Business Interiors
52 18 Computer Workcenter O'SULLIVAN $95.00 Business Interiors
HUMAN RESOURCES
53 2 Bookcase SIRCO $129.60 Texas Furniture Source Inc
54 1 Computer Workstation SIRCO $109.60 Texas Furniture Source Inc
85 1 Vertical Organizer SIRCO $104.90 Texas Furniture Source Inc
56 1 Computer Workcenter SIRCO $143.80 Texas Furniture Source Inc
57 4 Table, 48x30" (SUB.--ABCO) $108.10 Texas Furniture Source Inc
58 2 Storage Cabinet, Tan (SUB.--SANDUSKY) $139.50 Texas Furniture Source Inc
59 1 Storage Cabinet, Sand TENNSCO $153.00 Business Interiors
60 1 Desk, 30x66" HON $287.12 Texas Furniture Source Inc
61 1 Desk Return, Right 24x45" HON $181.71 Texas Furniture Source Inc
62 1 Acoustical Panel, 42hx36w" BPI $131.70 BT Miller
63 1 Acoustical Panel, 42hx60w" BPI $148.00 BT Miller
54 1 Straight Countertop, 30wx12d" BPI $54.00 BT Miller
65 1 Corner Countertop, 30wx12d" BPI $116.00 BT Miller
Installation of Items 62-65 $30.00 BT Miller
DATE: APRIL 19, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID #1516 - PADMOUNTED SWITCHGEAR
RECOMMENDATION: We recommend this bid be awarded to the low bidder, Cummins
Utility Products, at the unit prices listed below:
ITEM 1 PME 9 Switchgear 3 each $8,870.00
ITEM 2 PME 10 Switchgear 1 each $8,839.00
ITEM 3 PME 11 Switehgear 2 each $9,369.00
SUMMARY: This bid is for the purchase of padmounted switchgear to be placed in
the Warehouse Inventory which will be used by the Electric Distribution Department
in their system. The initial purchase is for a total of six switches to be purchased
at this time, with the prices held firm for one year to enable the City of Denton to
purchase additional quantities as they are needed.
Three (3) proposals were received in response to four bid packages mailed to
vendors.
BACKGROUND: Tabulation Sheet.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Warehouse Working Capital,
Electric Distribution Division, Electric Utility Customers.
FISCAL IMPACT: Budgeted Funds for 1994 Warehouse Working Capital Account
#710-043-0582-8708 with a balance of $354,281.01.
LcRespeetfu. ll~ submit~d:
roYd'V. Harr~l
ity Manager ~
Prepared By:
Name: Demse Harpool ~ '
Title: Senio~ Buyer
Name: Toni D. Shaw,C.P.M.
Title: Purchasing Agent