1994-136ORDINANCE NO. 7 ~~~31y
AN ORDINANCE ACCEPTING A COMPETITIVE SEALED PROPOSAL AND AWARDING
A CONTRACT FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR
SERVICES; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive sealed proposals for the purchase of necessary
materials, equipment, supplies or services in accordance with the
procedures of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described proposals are
the best responsible proposals for the materials, equipment,
supplies or services as shown in the "Proposals" submitted
therefor; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Proposals" attached hereto, are hereby accepted and approved as
being the best responsible proposal for such items:
RFSP ITEM
NUMBER NO. VENDOR AMOUNT
1640 ALL United Pump Supply Inc. $61,112.00
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted proposals, the City accepts the
offer of the persons submitting the proposals for such items and
agrees to purchase the materials, equipment, supplies or services
in accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Invitations, Proposals,
and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted proposals wish to
enter into a formal written agreement as a result of the
acceptance, approval, and awarding of the proposal, the City
Manager or his designated representative is hereby authorized to
execute the written contract which shall be attached hereto;
provided that the written contract is in accordance with the terms,
conditions, specifications, standards, quantities and specified
sums contained in the Proposal and related documents herein
approved and accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted proposals, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved proposal or pursuant to a written
contract made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this a day of OU , 1994.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY..
APOVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY : y l~Cl Q c fZL. c~
DATE: AUGUST 2, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: RFSP # 1640 - COMPUTERIZED FUEL MANAGEMENT SYSTEM
RECOMMENDATION: We recommend this request for sealed proposal be awarded to
the lowest and best respondent, United Pump Supply Inc. in the amount of
$61,112.00.
SUMMARY: This high tech proposal is for the purchase of a new fuel dispensing
and accountability system to be installed at the Service Center. The system includes
EPA required fuel vapor recovery system, new pumps with accessories, new card
readers and complete installation.
An additional proposal was received from TRAX Engineering. It did not include fuel
vapor recovery or fuel dispensers with accessories.
Public Utility Board recommends approval as recommended.
BACKGROUND: Copy of recommendation to Public Utility Board, Minutes from PUB
Meeting.
High Tech procurements are exempt from the bid process. Award recommendations
are based upon evaluations of proposals and negotiations between the involved
parties.
City of Denton, Fleet
FISCAL IMPACT: The funds for this project will come from Certificate of
Obligations sold in May 1994 for Fleet Additions and related equipment available
funds equal $110,000.00.
espe ful~y/4ubmi to
Lloyd V. Harre
City Manager
Approved:
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
509.AGENDA
ITEM 10
July 18, 1994
PUBLIC UTILITIES BOARD
AGENDA ITEM
TO: CHAIRMAN AND MEMBERS OF THE PUBLIC UTILITIES BOARD
FROM: R.E. Nelson, Executive Director of Utilities
SUBJECT: CONSIDER APPROVAL OF A CONTRACT WITH UNITED PUMP SUPPLY,
INC. IN AN AMOUNT NOT TO EXCEED $61,112 FOR THE PURCHASE OF
A FUEL VAPOR RECOVERY SYSTEM AND THE RENOVATION OF FUEL
DISPENSING SYSTEM COMPONENTS.
RECOMMENDATION:
The staff recommends approval of a contract with United Pump Supply, Inc. for the purchase
of a fuel vapor recovery system and the renovation of fuel dispensing system components.
SUMMARY:
Due to provisions in Federal Clean Air Act regulations, the City is required to install a fuel vapor
recovery system at the municipal fueling station at the Service Center by November 15, 1994. The
proposed contract with United Pump Supply, Inc. will provide for the following:
1, Pumps and accessories $21,798
2. Card reader system $16,814
00
3. Installation of equipment $22.5
Total $61,112
BACKGROUND:
The Federal Clean Air Act Amendments require community, private and governmental owners/operators
of gasoline fueling stations located in ozone "non-attainment" counties to install Stage 11 Vapor Recovery
equipment by November 15, 1994. Since Denton County has been designated a s non-attainment county,
the City must install a vapor recovery at its Service Center fueling station by the November deadline.
In addition to installing this new pumping and vapor system, Fleet Services intends to replace the fuel
system card reader and controller. The card reader system is over fourteen years old and, in recent
years, has been subject to increasingly frequent breakdowns. Over the past three years, these breakdowns
have occurred over 80 times at a total repair cost of $12,739.
PROGRAM, DEPARTMENTS OR GROUPS AFFECTED:
City of Denton Fleet Services
FISCAL IMPACT:
$61.112
From $110,000 C.O.'s sold in May '94, originally planned to be used for a car wash which had
been planned for summer '94 construction, but has been postponed to 1995 due to the revaluation
of the project. The $61,112 will be repaid via a 30 per gallon charge on gasoline sales.
Respectfully submt
1
R. . Nelson,
Executive Director of Utilities
Prepared by,
arvis '
e Superintendent
PUB MINUTES
Excerpt 7/18/94
RECEIVE A REPORT AND CONSIDER A PLAN TO INSTALL VAPOR RECOVERY
FUELING SYSTEM AND CONSIDER FUNDING PLAN FOR SAME
10. Following discussion and background information provided by lack Jarvis.
Thompson made a motion to approve the contract as presented. CSI
seconded the motion. All ayes, no nays, motion passed unanimously.