1994-112ORDINANCE NO. q -11A
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials,
equipment, supplies or services in accordance with the procedures
of state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the
materials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID ITEM
NUMBER NO VENDOR AMOUNT
1636 ALL MAHANEY INTERNATIONAL $147,160
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting
approved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions,
specifications, standards, quantities and specified sums contained
in the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this day of , 1994.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
,
BY
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY:
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CITY of DENTON, TEXAS MUNICIPAL BUILDING / 215 E McKINNEY / DENTON, TEXAS 76201
MEMORANDUM
TO: Tom Shaw, Purchasing Agent
FROM Jack Jarvis, Fleet Superintendent
DATE: (J June 28, 1994
SUBJECT: REAR LOAD REFUSE TRUCKS - BID #1636
The lowest bid on these units is from Industrial Disposal Supply, at a cost of $73,335.00 each.
However, these units do not completely meet our specifications in two areas. The bid asks for
a 6" diameter on the sweep cylinder and vendor offers 5". We also specified 48 GPM hydraulic
pump pressure and vendor offers 42 GPM. These may not be critical areas, but they are not
within our specs.
Another area of concern is the supplier of these units has only been carrying this line for 2
months. This could cause a parts availability problem, creating more down time on the units.
I feel it is in the best interest of the City of Denton to purchase the next lowest bid, which is
only $245.00 higher, Mahanay International Inc. with Packmor Body. We have 6 of these units
already in our fleet. We stock parts and cylinders for these units. I feel that it is to our
advantage to purchase more of the same because of compatibility of parts and familiarity of
service procedures.
My recommendation is to go with Mahanay International with Packmor Body at a cost of
$73,580.11 each. Total for 2 units is $147,160.22.
8171566-8200 D/FW METRO 434-2529
DATE: JULY 5, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1636 - REAR LOAD REFUSE TRUCK
RECOMMENDATION: We recommend this bid be awarded to the lowest and most
responsible bidder meeting specifications, Mahaney International in the amount of
$73,580.00 per truck for a total of $147,160.00 for two units.
SUMMARY: This bid is for the purchase of two 25 cubic yard rear load refuse
trucks. These units are motorpool replacements for 1986 model trucks no longer
economical to maintain. The rear load trucks are used in the residential refuse
collection process. The units bid are International Trucks with Pak-Mor bodies.
This has proved to be an excellent combination for this application.
The lower price offered by Industrial Disposal Supply for the Leach Body, fails to
meet packer body specifications in the size of load opening and hydraulic system
capacities. The bodies manufacturer by Leach that the City of Denton has operated
in the past (12-15 years ago) were of very poor quality and operated at an
unacceptable dependability level. The Leach has changed hands Body Distribution
several times in the past few years. This creates a concern about parts and service
availability, we have also been unable to find any other municipality in the D/FW
Metroplex Area utilizing the Leach Body. Based upon our evaluation we do not feel
this $245.11 per unit savings offered by IDS would be the best buy for the City of
Denton even if they were in full compliance with specifications.
The Purchasing Staff, Fleet Operations and Solid Waste Division concur in our
recommendation. We will however, continue to monitor the Leach Body and its
development in the market place.
BACKGROUND: Tabulation Sheets, Memorandum from Jack Jarvis Fleet Supervisor.
OR
Solid Waste Residential
FISCAL IMPACT: These two units will be funded from 1993-94 Certificate of
Obligation Funds for vehicles and equipment purchase, Account Number #724-025-
C094-9104. $150,000.00 was set aside for this acquisitio .
R ect ( u~,13/ su tted:
Ll yd V. Harrell
City Manager
A
Name: Tom D. Shaw, C.P.M.
Title: Purchasing Agent
503.AOENDA