1994-102ORDINANCE NO. W100
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR PURCHASES
OF MATERIALS OR EQUIPMENT WHICH ARE AVAILABLE FROM ONLY ONE SOURCE
IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH
PURCHASES FROM REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 252.022 of the Local Government Code provides
that procurement of items that are only available from one source,
including: items that are only available from one source because of
patents, copyrights, secret processes or natural monopolies; films,
manuscripts or books; electricity, gas, water and other utility
purchases; captive replacement parts or components for equipment;
and library materials for a public library that are available only
from the persons holding exclusive distribution rights to the
materials; need not be submitted to competitive bids; and
WHEREAS, the City Council wishes to procure one or more of the
items mentioned in the above paragraph; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the following purchases of materials,
equipment or supplies, as described in the "Purchase Orders"
attached hereto, are hereby approved:
PURCHASE
ORDER NUMBER VENDOR AMOUNT
45135 IBM $ 73,444.08
SECTION II. That the acceptance and approval of the above
items shall not constitute a contract between the City and the
person submitting the quotation for such items until such person
shall comply with all requirements specified by the Purchasing
Department.
SECTION III. That the City Manager is hereby authorized to
execute any contracts relating to the items specified in Section I
and the expenditure of funds pursuant to said contracts is hereby
authorized.
SECTION IV. That this ordinance
immediately upon its passage and approval,
PASSED AND APPROVED this the day
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: w
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
i.~1 ~X Gn G
BY:
shall become effective
of , 1994.
DATE: JUNE 7, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER # 45135 - IBM
RECOMMENDATION: We recommend this purchase order to IBM in the amount of
73,444.08 be approved.
SUMMARY: This sole source purchase from IBM is for the annual maintenance and
upgrade of our data processing system software. This maintenance service is
available only from IBM and is exempt from the bid process as per Texas Local
Government Code, Chapter 252, Section .022 (a).
This agreement includes 24 hour service on the various software licenses used by the
City of Denton Information Services Division and cover a time period from 5/94 -
4/95.
Data Processing Advisory Board recommends approval.
BACKGROUND: Purchase Order #45135, IBM Invoice #54G0897 and minutes from
Data Processing Advisory Board.
: Information Services Division
users
FISCAL IMPACT: Funds for this acquisition will come from 1993-94 budget funds
Account #100-044-0080-8521 maintenance of office machines.
spectftally mitt
v/V/. Harrell
Lloyd
City Manager
Approved:
Name: Tom Shaw, C.P.M.
Title: Purchasing Agent
494.AGENDA