1994-199AN ORDINANCE AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO A CON-
TRACT BETWEEN THE CITY OF DENTON AND STEELE FREEMAN ; PROVIDING
FOR AN DECREASE IN THE CONTRACT PRICE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, on OCTOBER 5~ 1993 , the City awarded a
contract for DMC CONSTRUCTION in the amount of
$ 2~347~000.00 ; and
WHEREAS, the City Manager having recommended to the Council
that a change order be authorized to amend such contract with
respect to the scope and price and said change order being in
compliance with the requirements of Chapter 252 of the Local
Government Code; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the change order decreasing the amount of the
contract between the City and STEELE FREEMAN , a copy of
which is attached hereto, in the amount of FIFTEEN THOUSAND SEVEN
HUNDRED THIRTY TWO and 76/100--- Dollars ($ 15~732.76 ), is
hereby approved and the expenditure of funds therefor is hereby
authorized.
SECTION II. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the /~ day of ~,
1994.
BOB CASTLEBERRY, MAY~ -~...~
/
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: ~
AP ED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
CiTY OF DENTON
LEGAL DEPT.
DATE: NOVEMBER 1, 1994
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: CHANGE ORDER # 5 - PURCHASE ORDER #40402 - STEEL & FREEMAN
DMC RENOVATION
RECOMMENDATION: We recommend this change order #5 to Steele-Freeman on
Purchase Order # 40402 in the credit amount of $15,732.76 be approved.
SUMMARY: This credit or deduct change order is the result of savings in the HVAC
air test and balance account. The Facilities Management Technicians provided
assistance during the project testings and Steele-Freeman obtained quotes for the
various test which were below the anticipated cost.
This change order changes total project cost to $2,646,197.72.
BACKGROUND: Letter of recommendation from Brent Byers, Principal, Corgan
Associates Architects; Change Order #5 (deduct $15,732.76).
PROGRAMS~ DEPARTMENTS OR GROUPS AFFECTED: Steele-Freeman, Facilities
Management Division, Occupants of DMC and Citizens of Denton.
FISCAL IMPACT: This change order will release $15,732.76 from retention account
and put it back into DMC construction Account #449-032-DMC1-9305-9101.
l.e sP e qt ful~y~s ub mi.t t ~1:
Yd V. 'Harrel~
v City Manager --
Approved:
Name. Tom D. Shaw~C.P.M.
Title: Purchasing Agent
536.AGE~A
17 October 1994
Mr. Bruce Henington
Superintendent, Facilities Management
City of Denton, City Hall
601 East Hickory
Denton, Texas 76205
Re: City of Denton
Dear Bruce:
Enclosed are 1 original and 4 copies of the contractors final
application and certificatmn No. 13 on the Denton Municipal
Project. The following attachments are also included:
1. Consent of Surety and Final Payment
2. Contractors affidavit of Payment of Debts & Claims
3. Final release of lien
Also included are 3 copies of the final Change Order. This change
order, we are pleased to say, results in a $15,733.00 credit to the
City of Denton. We assume all these documents will require
Council approval and can be acted upon during the same session.
To the best of our knowledge, the only outstanding contract
requirement is a complete and upda. ted H.VAC test and balance
r~e. port. The contractor indicated th~s is being prepared and will be
transmitted the week of October 16th. We recommend deferring
this to a warrantee status item.
We therefore recommend acceptance and request Council action on
Change Order No. 5 and approval of the release of retainage funds
in the amount of $9,655.24 to the General Contractor, Steele-
Freeman. We have enjoyed serving the City of Denton during all
phases of this exciting project. We hope you are as proud of the
Municipal Complex as we are and share our enthusiasm.
mncere,y, corian Associates Archilects
Enclosure Vax 214 653 8281
CC: Mike Freeman Archita¢lulo
CI ANGE O,,NER
ARCHITECT
ORDER CONTRACTOR
FIELD
AIA DOCUMtz'N?' G701 OTHER
PROJECT: Denton Muncipal Complex CHANGE ORDER NUMBER: Five (5)R
(name, address) 604 East Hickory Street
Denton, Texas 76205 DATE: 12 October 1994
TO CONTRACTOR: ARCHITECT'S PROJECT NO: 92029.00
(name, address) Steele-Freeman, Inc.
1.301 Lawson Road CONTRACT DATE: September 1993
Fort Worth, Texas 76131 CONTRACT FOR: Renovation
Thc Contract is changed as follows:
Adjust allowances and contingency balance to reflect actual expenditures. DEDUCT ($i5,732.76)
Not valid until signed by the Owner, Architect and Contractor.
Thc original (Cont tact Sum) ((~avn,~~ wins ..................... $ 2,347,000.00
Net chauge by previously authorizcd Change Orders ............................ $ 314,929.98
The (Contract Sum) ((Y,d~,~M.~.I{~) prior to this Change Order wms ........ $ 2,661,929.98
The (Contract Sum) C.~frI~(,Yd{~K,~I'{/,Y~lix2~l{iJ0 will be (~ (decreased)
~RN¢~) by t his Change Order in t he ~ount of ........................... $ ( 15,732.76)
The new (Contract Sum) (~~)including this Change Order will be . $ 2,646, 197.22
The Cont tact Time will be~~) (unchanged) bY ze~o ( 0 )days
The date of Subst~tial Completion ~s of the date of this Chute Order thcrefi)ce is August 18, 1994
Corga_D Associates, Inc. ~el e-Prppmmn; Tn p. ~D~
ARCIHTECT CONTI~CTOR
501 Elm Stre~ ~01 I,~ 60/~ ~ek~y4-t~et
D al la~Toxm~ 7 ~9~2 F~~~3-~ ~z~n, Te~-~A2~5
CAUTION: You should sign an original AIA document which has this caution printed in red.
An original assures that changes will not be obscured as may occur when documents are reproduced.