1994-182j:\wpdocs\ord\amend.o
ORD NANC NO.
AN ORDINANCE AMENDING THE 1993-94 ANNUAL BUDGET OF THE CITY OF
BENTON BY APPROPRIATING THE SUM OF ONE HUNDRED SEVENTEEN THOUSAND
DOLLARS ($117,000.00) FROM THE UNAPPROPRIATED BALANCE OF THE
GENERAL FUND TO SUBRECIPIENTS OF HOTEL TAX COLLECTIONS AND THE
AIRPORT GRANT FUND ACCOUNT; PROVIDING FOR PUBLICATION HEREOF; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the city is required by contracts with various
organizations to remit a certain percentage of hotel/occupancy
taxes collected and the 1993-94 Budget did not project the increase
in the collection of such taxes and the corresponding obligation to
remit funds of approximately $42,000 to such organizations; and
WHEREAS, the projecting of hotel occupancy tax collections are
difficult at best to determine with the constant fluctuation in
supply and demand business markets, the travel decisions of
tourists and overall economic conditions; and
WHEREAS, the city has received a matching grant, from the
Federal Aviation Administration to construct a 1,000 foot extension
to the runway at the Denton Municipal Airport in the amount of
$1,475,000, requiring the FAA to fund 90% of the construction cost
and the city supplying 10% of such costs; and
WHEREAS, the method used by the FAA in awarding grants made it
impossible for the city to have predicted it would receive this
grant so the 1993-94 budget did not appropriate funds for this
remote possibility; and
WHEREAS, the City is entitled under the matching grant to a
credit of $88,889 for "in-kind" costs expended by the city since
its previous grant resulting in a shortage of matching funds of
$75,000; and
WHEREAS, Sec. 8.08 of the Charter of the city of Denton and
§102.009 of the Texas Local Government Code provide a governing
body may authorize an emergency expenditure as an amendment to the
original budget only in a case of grave public necessity to meet an
unusual and unforeseen condition that could not have been included
in the original budget through the use of reasonably diligent
thought and attention; and
WHEREAS, the city Council finds that the failure to expend the
funds discussed above will create a grave public necessity and
requires the 1993-94 budget be amended to allow the use of a
portion of the unappropriated General Fund balance to fund these
expenditures; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON, TEXAS HEREBY ORDAINS:
SECTION I. That the 1993-94 Budget of the City of Denton,
Texas is hereby amended by appropriating the sum of One Hundred
Seventeen Thousand Dollars ($117,000.00) from the Unappropriated
Balance of the General Fund to the following accounts: 100-041-
020M-8936 ($18,129), 100-041-020M-8961 ($6,043), 100-041-020M-8975
($6,361), 100-041-020M-8977 ($5,318), 100-041-020M-8978 ($725), and
100-041-020M-8998 ($5,424) for the purpose of making contractual
payments to the Chamber of Commerce, the North Texas Fair Associa-
tion, the Greater Denton Arts Council, Denton County Historical
Foundation and Denton County Historical Museum, Inc. and 100-022-
0019-8907 ($75,000) for complying with the FAA matching grant
requirements.
SECTION II. That the City Secretary is directed to attach a
copy of this ordinance to the original budget and cause this
amendment to be published once in the Denton Record-Chronicle.
SECTION III. That this ordinance shall become effective
immediately upon its passage and approval.
PASSED AND APPROVED this the~day of~~_.l~ 1994.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
DEBRA A. DRAYOVITCH, CITY ATTORNEY
PAGE 2
MEMORANDUM
DATE: September 27, 1994
TO: The Honorable Mayor and Members of the City Council
FROM: Jon Fortune, Management Services Administrator
SUBJECT: GENERAL FUND BUDGET AMENDMENT
Pleases find the attached ordinance to amend the 1993-94 budget. The original
General Fund budget did not project the increase in hotel/motel tax collections.
Because of the increased revenues, and because of contractual agreements with
subrecipients of these funds, the City will incur unforeseen expenditures of funds. In
order to accommodate these expenditures and comply with previously approved
contractual agreements, an additional appropriation of funds requiring an amendment
to the original General Fund budget is required. This appropriation will be offset by the
additional revenues that are being generated from the increased collections.
The City recently received a grant from the FAA for a 1,000 foot runway extension
in the amount of 81,475,000. This grant is ninety (90%) percent funding and requires
a ten (10%) percent match from the City ($163,889) for a total project cost of
91,638,889. Of the city's ten (10%) percent match, we have identified 988,889 of
"in-kind" expenditures. This ordinance appropriates the remaining 975,000 of the
City's matching portion.
The above amendment is for municipal purposes.
if you have any questions, please advise.
JF;af
Attachment
ORDINANCE EXHIBIT A
FISCAL YEAR 1993-94
YEAR END BUDGET AMENDMENT
CURRENT INC(DEC) MODIFIED
BUDGET AMOUNT BUDGET ACCOUNT
GENERAL FUND
Chamber of Commeme 186,471 18,129 204,600 100-041-020M-8936
North Texas Fair Association 62,157 6,043 68,200 100-041-020M-8961
Greater Denton Arts Council 65,429 6,361 71,790 100-041-020M-8975
Denton Co. Historical Museum 54,698 5,318 60,016 100-041-020M-8977
Denton Co. Historical Foundation 7,459 725 8,184 100-041-020M-8978
Hotel Motel Tax Reserve 55,786 5,424 61,210 100-041-020M-8998
Airport Grant Funding 0 75,000 75,000 100-022-0019-8907
117,000