1994-167E:\~PDOCS\ORD\FUELPRO.ORO
AN ORDINANCE OF THE CITY OF DENTON, TEXAS AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF DENTON AND THE
TEXAS DEPARTMENT OF TRANSPORTATION FOR FUNDING OF ALTERNATIVE
FUELS; AND PROVIDING AN EFFECTIVE DATE.
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the City Manager is hereby authorized to
execute an Agreement between the city of Denton and the Texas
Department of Transportation for funding of alternative fuels, a
copy of which is attached hereto and incorporated by reference
herein.
SECTION II. That the city Council hereby authorizes the
expenditure of funds as provided in the Agreement.
SECTION III. That this ordinance shall become effective immed-
iately upon its passage and appro~a~/~/~_~ ~~~,
PASSED AND APPROVED this the .~day of 1994.
BOB CASTLEBE
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
STATE OF TEXAS *
*
COUNTY OF TRAVIS *
AGREEMENT FOR FUNDING OF
ALTERNATIVE FUELS PROGRAM
THIS AGREEMENT, is made by and between the State of Texas, acting by and
through the Texas Department of Transportation, hereinafter called the "State"
and the City of Denton, acting by and through its authorized officials,
hereinafter called the "Recipient".
W ITNES SETH
WHEREAS, the Intermodal Surface Transportation Efficiency Act of 1991,
("ISTEA") codified under Title 23 U.S.C. Section 101 et seq., establishes the
National Intermodal Transportation System that is economically efficient and
environmentally sound, provides the foundation for the nation to compete in the
~lobal economy, and will move people and goods in an energy efficient manner~ and
WHEREAS, Title 23 U.S.C. Section 149 establishes a congestion mitigation
and air quality improvement program ("CMAQ") to contribute to the attainment of
a national ambient air quality standard to be implemented by the States'
Transportation Agencies~ and
WHEREAS, Title 23 U.S.C. Section 134 establishes that Metropolitan
Planning Organizations ("MPO's") and the States' Transportation Agencies develop
transportation plans and programs for urbanized areas of the State~ and
WHEREAS, Title 23 U.S.C. Section 120 establishes that the Federal share
of funding for CMAQ programs will not exceed eighty percent (80%) of the cost of
the desired activit¥~ and
WHEREAS, Dallas, Tarrant, Collin and Denton Counties have been designated
by the Clean Air Act Amendments of 1990 as an ozone nonattainment area, and thus
qualifies for CMAQ funds~ and
WHEREAS, the North Central Texas Council of Governments, hereinafter
identified as "NCTCOG", as the Metropolitan Planning Organization for the Dallas-
Fort Worth Metropolitan area and Denton and Lewisville urbanized areas, has the
7/25/9~ Page 1 of 7
responsibility for developing transportation control measures for the State
implemention plan to assist in the reduction of ozone-forming mobile emissions;
and
WHEREAS, a program of converting new and existing vehicles from
conventional fuels to alternative fuels is desired, to be hereinafter identified
as the "Alternative Fuels Program"; and
WHEREAS, CMAQ funds have been made available to the State through the U.S.
Department of Transportation for the advancement of the Alternative Fuels
Program; and
WHEREAS, NCTCOG has submitted the Alternative Fuels Program through the
Texas Natural Resource Conservation Commission to the U.S. Environmental
Protection Agency for incorporation in the State implementation plan to assist
in the reduction of ozone-forming mobile emissions; and
WHEREAS, the State and the Recipient desire to enter into this agreement
to establish the parties' obligations and responsibilities associated with the
Alternative Fuels Program; and
ruling board, passed~~ No. ~--/~ ~, attached hereto and identified as
EXHIBIT A, authorizing the Recipient's participation in the Alternative Fuels
Program; and
WHEREAS, on the 29th day of July, 1993, the State's Texas Transportation
Commission passed Minute Order No. 102542, attached hereto and identified as
EXHIBIT B, authorizing the Alternative Fuels Program through the State
Transportation Improvement Program;
AGREEMENT
NOW, THEREFORE, in consideration of the premises and of the mutual
covenants and agreements of the parties hereto to be by them respectively kept
and performed as hereinafter set forth, it is agreed as follows:
1. CONTRACT PERIOD
This agreement shall become effective on the date of final execution by
the State and shall terminate upon completion of all vehicle conversions
7/25/94 Page 2 of 7
subject to this Agreement or unless terminated or modified as hereinafter
provided.
2. SCOPE OF PROJECT
The Recipient shall agree to the terms and conditions of the
Specifications for Public Sector~ Non-Transit Alternative Fuel Vehicles,
attached hereto and identified as EXHIBIT C.
3. FUNDING RESPONSIBILITIES
The maximum amount payable under this cost reimbursement agreement is
$ 33,000.00 This amount is based on the Cost Estimate, attached
'hereto and identified as EXHIBIT D. The Recipient will be responsible for
securing the non-federal funding share required for financing the
Alternative Fuels Program. The Recipient will not incur any cost for
reimbursement until authorized by the State. State authorization will not
be granted until both F~WA authorization, to be attached hereto as EXHIBIT
E, is granted~ and, this Agreement is fully executed. Costs incurred by
the Recipient prior to the above conditions will not be eligible for
r~imbursement. The Recipient shall comply with the cost principles
established in OMB Circular A-87, "Cost Principles for State and Local
Governments".
4. REIMBURSEMENT
The State will reimburse the Recipient for properly supported costs
incurred under the terms and conditions of this agreement. The
reimbursement of costs will only include those applicable federal
participating funds. The Recipient shall submit the State's Form 132,
Billing Statement, or other type of invoice acceptable to the State to the
following address:
Texas Department of Transportation
9700 East R.L. Thornton
Dallas, Texas 75228
All billing statements shall be properly documented, ~ummarizing the costs
by description of work performed and other incidental costs° The State
will make payment to the Recipient within thirty (30) days from receipt of
7/25/94 Page 3 of 7
the Recipient's request for payment, provided that the request is properly
prepared, executed, and documented. Unsupported charges or charges after
final acceptance by the State will not be considered eligible for
reimbursement. If applicable or necessary the State will prepare a final
audit upon completion of the serviees authorized herein or at any time an
audit is deemed to be in the best interest of the State.
5. TERMINATION
This agreement may be terminated by one of the following conditions:
(1) By mutual agreement and consent of both parties.
(2) By the State, upon thirty (30) days written notice to the Recipient
as a consequence of failure by the Recipient to perform the services
and obligations set forth in a satisfactory manner and within the
limits provided, with proper allowances being made for circumstances
beyond the control of the Recipient as determined by the State.
(3) By either party, upon thirty (30) days written notice to the other.
Termination of this agreement shall extinguish all rights, duties,
obligations or responsibilities established under this agreement. The
Recipient will not incur any costs eligible for reimbursement during the
thirty (30) day notice periods established hereabove.
6. INDEMNIFICATION
The Recipient acknowledges that it is not an agent, servant, or employee
of the State, and that it is responsible for its own acts and deeds and
for those if its agents or employees.
7. REMEDIES
Violation or breach of contract terms by the Recipient shall be grounds
for termination of the agreement, and any increased cost arising from the
Recipient's default, breach of contract, or violation of terms shall be
paid by the Recipient. This agreement shall not be considered as
specifying the exclusive remedy for any default, but all remedies existing
at law and in equity may be availed of by either party and shall be
cumulative.
7/25/94 Page 4 of 7
8. AMENDMENTS
Changes in the time frame, character, responsibilities, or obligations
authorized herein shall be enacted by written amendment. Any amendment
to this agreement must be executed by both parties.
9. SUBLETTING
The Recipient shall not assign or otherwise transfer its rights or
obligations under this agreement without the prior written consent of the
State.
10. INSPECTION OF RECIPIENT'S BOOKS AMD RECORDS
The State will, for purpose of termination of the agreement prior to
completion, examine the boo~s and records of the Recipient for the purpose
of checking the amoun~ of the costs incurred by the Recipient at the time
of contract termination. The Recipient shall maintain all books,
documents, papers, accounting records and other documentation relating to
costs incurred under this agreement and shall make such materials
available to the State, Federal Highway Administration (FHWA) or its duly
authorized representatives for review and inspection at its office during
the contract period and for three (3) years from the date of final payment
under this contract or until impending litigation is resolved.
Additionally, the State, FHWA and its duly authorized representatives
shall have access to all records of the Recipient which are directly
applicable to this agreement for the purpose of making audits,
examinations, excerpts and transcriptions.
11. LEGAL CONSTRUCTION
In case any one or more of the provisions contained in this agreement
shall for any reason, be held to be invalid, illegal, or unenforceable in
any respect, such invalidity, illegality, or unenforceability shall not
affect any other provision thereof and this agreement shall be construed
as if such invalid, illegal, or unenforceable provision had never been
contained herein.
7/25/94 Page 5 of 7
12. OMB CIRCULAR NO. A-128 AUDIT REQUIREMENT
The Recipient shall comply with the requirements of the Single Audit Act
of 1984, P.L. 98-502, ensuring that the single audit report includes the
coverage stipulated in paragraphs 6, 8 and 9 of OMB Circular No. A-128.
13. COMPLIANCE WITH LAWS
The Recipient shall comply with all federal, state and local laws,
statutes, ordinances, rules and regulations, and the orders a~d decrees of
any court, administration bodies, or tribunals in any matter affecting the
performance of the agreement.
14. NOTICES
All notices or documentation to either party by the othe~ required under
this agreemen~ shall be delivered personally or sent by certified or U.S.
mail, postage prepaid, addressed to such party at the following respective
addresses:
State: Texas Department of Transportation
9700 East R.L. Thornton Freeway
Dallas, Texas 75228
Recipient:
City of Denton
215 E. McKinney
Denton, Texas 76201
All notices and documentation shall be deemed given on the date so
delivered or so deposited in the mail, unless otherwise provided herein.
Either party hereto may change the above address by sending written notice
of such change to the other in the manner provided herein.
15. SOLE AGREEMENT
This agreement constitutes the sole and only agreement of the parties
hereto and supersedes any prior understandings or written or oral
agreements between the parties respecting the within subject matter.
7/25/94 Page 6 of 7
IN TESTIMONY HEREOF, the parties hereto have caused these presents to be executed
in duplicate counterparts.
City of Denton~
Name o~ ~ecipient .~ /~
LlOyd V. Harrell
Typed Name
City Manager
Title
September 13, 1994 Date
THE STATE OF TEXAS
Executed for the Executive Director and approved by the Texas Transportation
Commission under the authority of Minute Order No. 100002 and Administrative
Circular 26-93, for the purpose and effect of activating and carrying out the
orders, lestablished policies or work programs heretofore approved by the Texas
Transportation Commission.
By: ,~
Deputy Executive Director for Transportation
Planning and Development
Date
7/25/94 Page 7 of 7
TEXILS IPJ\NSPORTATION COMMISSION
V_~RIO~.~ C?unty MINUTE ORDER Page 1 of ~ Pages
District No. VARIOUS
WltEREAS, the Project Development P/an (PDP) of the fexas
Department of Transportation is a ten year plan which authorizes
project planning and development, and is submitted to the Texas
Transportation Commission For approval on an annual basis; and
WHEREAS, the 1993 Transitional PDP was structured and developed
with categories to utilize the [ntermodal Surface Transportatiori
Efficiency Act of 1991 (ISTEA); and
WHEREAS, development and construction of many projects in the
PDP are subject to the approval/concurrence of the Metropolitan
Planning Organizations (MPOs); and
WHEREAS, the MPOs have recently made significant modifications
to the list of projects which they propose to include in their
Transportation Improvement Programs (TIPs); and
WHEREAS, the letting to contract of projects contained in the
PDP is further subject to the availability of projected funds; and
WHEREAS, the structure of the various categories of work,
including the description, the restrictions, the method of allocation
and policy of the 1993 Transitional PDP was outlined in Minute Order
101106 dated June 24, 1992 and amended in Minute Order 101590 dated
October 28, 1992; and
WHEREAS, Minute Order 101588 dated October 28, 1992 approved
the structure of the allocation program portion of the 1993
Transitional PDP, and authorized projects in various allocation
programs; and
WHEREAS, an update of these previously authorized projects and
policies is required to more accurately depict and properly guide
planning and development; and
WHEREAS, it is appropriate to address the status of the 1993
Transitional PDP and the approval of the 1994 PDP separately with
respect to mobility and allocation categories; and
TEXAS TRANSPOR~AIION COMMISSION
v_A~[~OU~S ........ County MINUTE ORDER Page _2~_of _5~ Pages
0istFict NO. VARIOUS
WHEREAS, for mobilit~ categories, Minute Order 101106 and
subsequent Minute Orders 101586 and 10158? dated October 28, 1992
approved specific projects for various levels of authorization in the
1993 Transitional POP in Category 1 - Interstate Construction, Category
3A - National Highway System (NHS) Mobility, Category 3B - NHS Texas
Trunk System, Category 30 - NHS Traffic Management, Category 3E - NHS
Miscellaneous, Category 12 - Commission Strategic Priority and C~tegory
13 - State Mobility; and
WHEREAS, for mobility categories, Minute Order 101588 and
subsequent Minute Order 101765 dated December 22, 1992 approved
specific projects for various levels of authorization in the 1993
Transitional POP in Category 4C - Surface Transportation Program (STP)
Metropolitan Mobility/Rehabilitation, Category 4D -SlP Urban
Mobility/Rehabilitation, Category 4E - STP Rural
Mobility/Rehabilitation, Category 5 - Congestion Mitigation and Air
Quality Improvement; and
WHEREAS, for allocation categories, Minute Order 101588 and
subsequent Minute Order 101765 approved specific projects in the 1993
Transitional PDP in Category 4A - 1993 Highway Safety Improvement
Program, 1993 Federal Railroad Signal Program, and 1993 Railroad Schoo}
Bus Signal Program, Category 6 - 1993-1995 On State System Bridge
Program, and 1993-1995 Off State System Bridge Program, Category 8 -
1992-1994 Farm to Market Road Program, and Category 16 - 1993 Railroad
Grade Cross Replanking Program; and
WHEREAS, several of the allocation programs approved in the
1993 Transitional PDP currently have unobligated balances for which
projects have now been identified as additions to the previously
approved programs; and
WHEREAS, Minute Order 101765 authori.zed district allocations
for the allocation program portion of the 1994 POP, and directed that
when the projects have been selected for allocation programs (other
than "bank balance" programs), the programs be returned to the
attention of the Commission for approval of specific projects; and
TEXAS IRANSPORIAT[ON COi'~qISSION
VARIOUS _ County MINUTE ORDER Page 3 of 5._Pages
Oistr~c:t No. VARIOUS
WHEREAS, projects have now been identified for the allocation
programs of the 1994 PDP;
NOW, THEREFORE, IT IS ORDERED that the structure of the various
categories of work, including the description, the restrictions, the
method of allocation and policy outlined in Minute Orders lOll06 and
101590 is hereby cancelled; and
IT IS FURTHER ORDERED for mobility categories that the
authorization for the Category 3A - NHS Mobility, Category 3B - NtiS
Texas Trunk Sytem, Category 3D - NHS Traffic Management, Category 3E
NHS Miscellaneous, Category 12 - Co~ission Strategic Priority and
Category 13 - State Mobility projects listed in Minute Orders i01106,
101586 and I01587 are hereby cancelled; and
IT 1S FURTHER ORDERED for mobility categories that the
authorization for Category 4C - STP Metropolitan
Mobility/Rehabilitation, Category 4D - STP Urban
Mobility/Rehabilitation, Category 4£ - STP Rural
Mobility/Rehabilitation and Category 5 - Congestion Mitigation and Air
Quality Improvement projects listed in Minute Orders 101588 and 101765
are hereby cancelled; and
IT IS FURTHER ORDERED for allocation categories that the
projects approved as a part of past allocation programs that have not
been selected for other categories of the 1994 POP shall retain their
authority in those programs; and
IEXAS TRANSPORIAIION COMMISSION
VARIOUS ..... County MINUlt ORDIR Page ~ of ~) Pages
District NQ. VARIOUS
IT IS FURTttER ORDERED that the 199q PROJECI DEVelOPMENT PlAN as
shown in the following exhibits is hereby approved:
Exhibit A Structure of the various categories of work,
including descriptions, restrictions, methods of allocation and
policy.
Exhibit B - Interstate Construction (Category
Exhibit C - National liighway System (Category 3):
NHS Mobility, NHS Texas Trunk System, NHS Traffic Management
Systems, and NHS Miscellaneous.
Exhibit D - Surface Transportation Program (Category 4):
1994 Highway Safety Improvement Program, 1994 Federal Railroad
Signal Program, 1994 Railroad School Bus Signal Program,
1993-2002 Metropolitan Mobility/Rehabilitation Program, 1993-
2002 Urban Mobility/Rehabilitation Program, 1993-2002 Rural
Mobility/Rehabilitation, and 1994 Railroad Grade Separations
Program.
Exhibit E - Congestion Mitigation and Air Quality (Category 5).
Exhibit F - Bridge Replacement/Rehabilitation (Category 6):
1993-1995 On State System Bridge Program (Additions), 1996 On
State System Bridge Program, 1993-1995 Off State System Bridge
Program (Additions), and 1996 Off State System Bridge Program.
IEXAS TRANSPOR1AIION COMMISSION
VARIOUS County MINUTf ORDER Page 5 of 5 Pace,,
0 ~sl.r ~(;t No. VARIOUS
Exhibit G - Farm to Market Road Program (Category 8):
1992-1994 Farm to Market Road Program (Additions) and 1995 Farm
Market Road Program.
Exhibit tl - Commission Strategic Priority (Category 12).
Exhibit I - State Funqed Mobility (Category
Exhibit J - Miscellaneous Programs (Category 16):
1994 Railroad Grade Crossing Replanking Program.
IT IS FURTHER ORDERED that the Executive Director is hereby
authorized to proceed in the most Feasible and economical manner with
project development for the projects included in Exhibits B through J
to include any necessary agreements, right of way acquisition, utility
adjustments, and relocation assistance, subject to the policies of the
Texas Department of Transportation and all applicable Federal and State
laws governing the acquisition policies for acquiring real property.
IT IS FURTHER ORDERED that the specific allocation programs
authorized by Minute Order 101765 for the 1993 Transitional Project
Development Plan shall remain active and in effect.
IT IS FURTitER ORDERED that the sections of highway shown in
Exhibit K are hereby designated as a part of the State Highway System
subject to the conditions indicated.
IT IS FURTHER ORDERED that this Minute Order be effective as of
September 1, 1993.
Submitted by; f xamined and recommended by:
Approved A~o(/i~te i {'el:,J ( ;, ve' i) i rec t o,
Executive
M inu te Num[]er 102542
Uate Passed J~U[ _?_.~ 93_ _
EXHIBIT C
SPECIFICATION FOR PUBLIC SECTOR,
NON-TRANSIT ALTERNATIVE FUEL VEBICLES
FUNDING
The funds provided by the State under the "Agreement for Funding Alternative
Fuels Program", hereinafter referenced as the "Agreement", will be used to
reimburse the Recipient for costs incurred for the incremental cost of the
purchase price of a new alterative fuel vehicle or conversion of an existing
vehicle to operate on an alternative fuel. The "Incremental Cost" is defined as:
* the cost of a certified conversion of an existing vehicle to use
at least one alternative fuel; or
* the additional cost of installing an alternative fuel system on new
vehicles which may be purchased by the Recipient over the normal cost of
the new vehicle to operate on a conventional fuel.
The maximum available funding eligible for reimbursement for each approved
vehicle type is derived from the programmed funding tables approved by the
Regional Transportation Council, attached hereto and identified as Attachment 1.
The amounts established in Attachment 1 shall include the cost of the actual
installation of the alternative fuel system, the cost associated with the
emissions tests and applicable costs incurred by the Recipient in implementing
the Alternative Fuels Program. Under no circumstances will the federal
reimbursable share exceed 80% of the total incremental cost.
Vehicles operating on the following fuel types are eligible for funding under the
Alternative Fuels Program:
* Natural gas - Compressed natural gas (CNG) or liquified natural gas (LNG)
* Propane (LPG)
* Electricity
* Ethanol
* Methanol
Page 1 of 3
VEHICLE CONVERSION REQUIREMENTS
The vehicle.must be registered and based in the Dallas-Fort Worth nonattainment
area to qualify for funding under the Alternative Fuels Program. The Recipient
will provide to the State written verification of existing or planned alternative
fuels stations from which the Recipient plans to obtain the required fuels. The
verification must be submitted to the State prior to the State's issuance of
authorization to begin work. The conversion kit for the alternative fuel must
be in compliance with the certification process accepted by the Texas Natural
Resource Conservation Commission ("TNRCC") in order to qualify for funding under
this program. An emissions test demonstrating air quality benefits will be
required by the State for each vehicle at the time of purchase or conversion.
The emissions test must measure volatile organic compounds and nitrogen oxides
in a loaded mode (e.g., IM 240 or similar). When appropriate, tests before and
after the conversion is performed should be conducted. Until the IM 240 or
similar test is available, emissions tests using exis[ing technology (e.g., four-
gas analyzer, Bar-90) will be acceptable. As a minimum, the emissions with the
alternative fuel in use must meet the traditional fuel emissions standards for
the model year and classification of the vehicle. Bi-fuel vehicles must be
tested in operation on both the traditional and alternative fuel. The State has
made arrangements with the North Central Texas Council of Governments ("NCTCOG")
to act as its representative to review and approve various tests and reports
required under the agreement. The Recipient will forward the emissions test
documentation directly to NCTCOG at the following address:
North Central Texas Council of Governments
616 Six Flags Drive, Centerpoint Two
P.O. Box 5888
Arlington, TX 76005-5888
The State's reimbursement of funds to the Recipient will be determined by the
approval of the emissions test.
Page 2 of 3
FUEL/VEHICLE USE REQUIREMENTS
Regardless of the age of the vehicle at the time of conversion, the Recipient
will be required to operate the vehicle using the alternative fuel for a minimum
of ninety percent (90%) of the vehicle miles traveled and maintain the vehicle
in its fleet for a period not less than three (3) years. Additionally, each
vehicle funded through this agreement must travel a minimum of 9,000 miles per
year in the Dallas-Fort Worth nonattainment area. Documentation verifying the
usage requirements established hereabove must be provided to the NCTCOG on an
annual basis or at any time required by the State and/or NCTCOG. If records are
not provided to the NCTCOG by the Recipient or the records which have been
provided by the Recipient reveals that the vehicles have not met the usage
requirements established in this agreement, funding for future vehicles under the
Alternative Fuels Program may not be allocated. Some vehicles may not meet the
9,000 mile per year requirement because of unique circumstances. In those cases,
special consideration for fundin~ may be made if reasonable documentation is
provided to the State.
In the event an alternative fuel vehicle funded under this agreement is destroyed
or lost through fire, theft, accident, or force majeure, the State will not seek
reimbursement of funds. However, should the Recipient decide to sell the vehicle
or otherwise voluntarily take it out of service, a prorated amount of funds
provided under this program will be refunded by the Recipient to the State. The
amortized amount of the refund will be based on the number of months the vehicle
was driven on the alternative fuel (up to 36 months) for at least ninety percent
(90%) of the vehicle miles traveled during the month.
OWNERSHIP AND DISPOSITION
At the end of the three (3) year operation period, the ownership and disposition
of the alternative fuel conversion equipment purchased under the agreement will
be assumed by the Recipient. Continued use of the alternative fuel vehicles by
the Recipient is highly encouraged.
Page 3 of 3
ATTA04 MEH T !
· PUBLIC SECTOR
~ ' ALTERNATIVE FUELs PROGRAM
EAsTERN'SUBREGION VEHiCi'E~ND FUNDING ALLOCATIONS
~[~ S~::: ~ ..... ~ ~:~:: 9 $14,416 2 $3,130
............................ ~ ~< ~ · 11 $17,546
~ ~ ~ ~=~ :~: 3 $5,~0 2 $3,360
~::.:~?:~;,.::. ~::~[~::~::~ ~ ~ ~ 6 $13,200 32 $78,000 48 $118,600 86 $209,800
~ ~ ~::~,~'~f~'" ~ 16 $23,283 16 $23,203
~..~:~ ~ ~ ~ ~ 302 $6~,968 230 $507,136 92 $202,570 624 $1,374,674
~*~: ::~: ~::::[~ ~ 28 $61,600 60 $132,000
.............................. ~:~::::~:: ~ ....... ~ ....... 88 $193,6~
.... =========================== :~ .... ~:~ .... 25 $55,0~ ~ 25 $51,000 50 $1~,~
~:~ ~ ~ ~(~) ........ 30 $66,000 30 $66,~
~g~ ~[~ '~ ~: ~::~ ~ ~ 10 $22,000 10 $~,~0
· :~ ....................................................................................... 31 $102,~0
~ ~N~[~¢ ............. ~ . r~ .... 6 $14,400 8 $19,200 8 $19,200 22 ~2,800
~ ~ ~:~ ~ ~;~.~ 40 $90,000 40 $89,200 40 $88,0~ 120 $267,200
~ ~ JN~ ::: ~:~ ~:~:::: ::~: ~ 12 $26,400 12 $26,400 12 $26,400 36 $79,200
~1~.~1 '.~G ~ ............................................ 2 $3,526 2 $3,526
~ ~ [m~ ~;~ ~ ~ ~ 32 $70,400 8 $17,600 14 $30,800 54 $118,800
~ ~ ~[~:~ ~ : ~: 7 $7,280 7 $7,280 7 $7,280 21 $21 ,~0
~:~:~:;~:~:~ i ~:~ i ~ ~:~:i:~:::~:~:i::::~ 28 $53,920 32 $62,080 50 $97,600 110 $213,600
(1) Funding approval based upon written verification of refueling availability and
reapportionment of funds by year consistent with TxDOT funding caps.
(2) Commitment to number of vehicles and funding but not configuration or fuel type.
(3) Allocation assumes $32,000 for electric vehicle as requested.
(4) Application received after deadline.
REVISED: 5/24/94
EXHIBIT "D"
COST ESTIMATE
vehicleo coot per Coot
Vehicle Summary
CNG Automobile
CNG Light-duty
Truck
CNG Heavy-duty
Truck
LNG Automobile
LN~ Light-duty
Truck
LNG Heavy-duty
Truck
.... LPG Auto~obi[e
LPG Light-Duty
Truck
LP~ ~eavy-duty
Truck
Total
Less Fed. Participation
Local Participation Cost
(Difference)
Note: Federal Reimbursement is 80% of the Conversion Coot per
vehicle Dot to exceed maximum Funding pot vehiol¢ ao uhown in
following table.
The maximum available funding for each eligible vehicle type is as
follows:
Vehicl9 TYP~ ~-aximum ~undinq Availab~,
Bi-Fug~ Dedicated
Automobil~ $2,200 $2,400
Light-duty Truck-under 8,500 lb GVWR $2,200 $2,400
Heavy~duty Truck-over 8,501 lb GVWR $2,400 $2,~00
(including School Buses)
* Fuel Type: Natural Gas (CNG)
lqulfied Natural Gas (LNG)
Propane (LPG)
ExH~BtT "E"
U.S. DEPARTMENT OF TRANSPORT/'-'ON 1. FEDERAL-AID PROJECT NO.
LETTER OF APPROVAL AND/OR AUTHORIZATION
3. FROM 4. PROGRAM NO,
Frank M. Mayer
B.
Division Administrator ~TEM NO.
Austin, Texas 78701
..TOF / ~'" ~-~ ': ( ~----..,~'~'~ ;:~E]F~ E]G
Mr, Robert L.W~
Director, De/si§n Division ~ FIII
Texas De?~rtment of Transportation ,~ "' ; <. '. ~ ,-,,,~, [] -/ [] [] ~
L~..~xas 78701 ~" ..
-. _Please H~ndle
7./~ATE AUTHORIZATION EFFECTIVE B, FEDERAL ROUTE NUMBER 9. STATE ROUTE NUMBER
5-5-94
10, GENERAL LOCATION:
Vadous.
11, GENERAL DESCRIPTION OFWORK
Conversion of public fleet to alternative fuel vehicles.
12. YOU ARE AUTHORIZED TO PROCEED WITH THE WORK CHECKED BELOW
[~ PRELIMINARY ENGINEERING TO DETERMINE LOCATION [] CONSTRUCTION- ADVERTISE FOR RECEIPT OF BIDS
L.J
ONLY
CONSTRUCTION PROCEED ON AN AGREED PRICE AND/OR
] PRELIMINARY ENGINEERING FOR CONTRACT PLAN [~
FORCE
ACCOUNT
BASIS
PREPARATtON
[] ACQUISITION OF RIGHT-OF'WAY [] OTHER (Specify]
13. REMARKS
The Department is authorized to proceed with this project under the provisions of the oversight agreement for Federal-Aid
Projects dated September 30, 1992. This project is exempt from FHWA review and oversight and this authorization is
made with the understanding that the Department will ensure compliance with alt provisions of the Oversight Agreement.
The amount of Federal funds obligated for this project is ,~ 1,666,400.00.
c~~O~'' ,,,',v 0 S i954
i,:-'~;~ ' . ~ ......
cc: TxDOT, Budget & Finance Division ?..~zl ~)~) ~,,~L~-S '~l ~, "-
Alternative Fuels Program (CMAQ)
INSTRUCTIONS FOR BILLING STATEMENT (FORM 132)
NA~IE OF PAYE~: Agency name as shown in the agreement. {See Example).
DATE 19~: Type in date this Billing Tabulated.
~DRBSS: Agency address as shown in the agreement. (Sos Example).
CITY & STATE: Complete
DELIVERY DATE: Leave Blank
VENDOR ID NUMBER: ID number assigned by State Comptroller to each vendor.
LINK: Leave Blank.
S/W: Leave Blank.
INVOICE DAT~: Leave Blank.
INVOICE ~ER: Consecutive nuraber for each billing beginning with 001.
FY: Fiscal Year, (For example: Sept. 1 1993 thru Aug. 31, 1994 is
considered FY-94)
S: ,,P. for partial payment of contract amount.
'F' for Final.
SOURCE UNIT: Always 740.
DESCRIPTION: Type - Alternative Fuels Program (C}4AQ) & Service Period (Time
for which this billing reflects) Fr: To:
QUANTITY: Show the number of vehicles being converted for the appropriate
unit price.
UNIT PRICE: The cost per type of conversion.
AMOUNT: Represents the Quantity times the unit price.
TOTAL: Sum of items shown in Amount Column.
CONTRACT NO, Contract Number assigned by Fort Worth District as shown on the
upper right corner of agreement,
DATE: The executed date as shown on Agreement.
FUNCTION CODE: use number 163,
Page 1 of 2
RECAPITULATION
TOTAL PAYMENT DUE THIS PERIOD: Same as TOTAL.
· OTAL ALL PREVIOUS pAYMENTS: Sum of all previous paymentS.
TOTAL EARNED TO DATE (INCnUDING THIS CLAIM): Sum of Total Amount due this
Period + Total All Previous Payments.
TOTAL AGREEMENT AMOUNT: Maximum Amount Payable as shown on Page 3 of the
agreement.
BOTTOM PORTION OF BILLING STATEMENT
LINK: Leave Blank.
SEQ: Leave Blank.
DIST. OR DIV,: Always |9
SEG. I,D.: Always 76
DETAIL: Control, Section, Job (CSJ) Number for the project (furnished to you
by the DA~A5 District)
AMOUNt: Total amount this billing period.
FUNC.: Always 163.
OBJ. OF EXP.: Always 316.
signature block on left bottom to be completed by agency.
Submit one original and one copy.
Page 2 of 2
DAYS
TOTAL
,,C o~ Id,SC SDHPT ~C
ORDER NO:
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