1993-233
ORDINANCE N0.
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORD-
ANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, state law and ordinance require that certain contracts
requiring an expenditure or payment by the City in an amount ex-
ceeding $10,000 be by competitive bids, except in the case of pub-
lic calamity where it becomes necessary to act at once to appro-
priate money to relieve the necessity of the citizens, or to pre-
serve the property of the city, or it is necessary to protect the
public health or safety of the citizens of the city, or in case of
unforeseen damage to public property, machinery or equipment; and,
WHEREAS, the City Manager has recommended to the City Council
that it is necessary to purchase goods or services due to the fol-
lowing emergency conditions outlined in the memorandum attached
hereto as Exhibit "A", incorporated herein by reference; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the City Council hereby determines that there
is a public calamity that makes it necessary to act at once to ap-
propriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or to protect the public health
of the citizens of the city, or to provide for unforseen damage to
public property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equipment, supplies or
services, as described in the "Purchase Orders" attached hereto,
are hereby approved:
PURCHASE
ORDER NUMBER VENDOR AMOUNT
41491 DARR EQUIPMENT $15,622.66
SECTION II. That because of such emergency, the City Manager
or designated employee is hereby authorized to purchase the mater-
ials, equipment, supplies or services as described in the attached
Purchase Orders and to make payment therefore in the amounts there-
in stated, such emergency purchases being in accordance with the
provisions of state law exempting such purchases by the City from
the requirements of competitive bids.
SECTION III. That this ordinance shall become effective im-
mediately upon its passage and approval.
PASSED AND APPROVED this the4OK day of 1993_
BOB CASTLEBERRY, MAYOR
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APP OVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY : LG` G~"~
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DATE: DECEMBER 21, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER # 41491 - DARR EQUIPMENT
RECOMMENDATION: We recommend Purchase Order 41491 to Darr Equipment be
approved in -'the unt of $15,622.66.
SUMMARY: This purchase order to Darr Equipment is for the part, labor and
transportation required to rebuild the complete under carriage, tracks and rollers
on Motorpool unit 2525. Unit 2525 is a 1985 model 973 Caterpillar Trackloader. This
equipment is assigned to the landfill operation. It has a replacement cost estimated
to be approximately $260,000.00 and a unit life expectancy of 10 years. These
repairs are expected to add 3 to 4 years to the useful life of this equipment.
Time does not allow a formal bid process however, quotes were received from Darr
Equipment ($15,622.66) and A.I.S. Continental ($18,080.43).
BACKGROUND: Purchase Order 41491 and quote from Darr Equipment.
PROGRAMS DEPARTMENTS OR GROUPS AFFECTED: Fleet Services, and Landfill
Operations.
FISCAL IMPACT: 1993-94 budget funds for sublet equipment maintenance 710-025-
0580-8710.
spectf Ily mitte
loyd V/ Harrell
City Manager
Approved:
Name: Tom D. Shaw,C.P.M.
Title: Purchasing Agent
440.agenda