1993-209ORDINANCE NO. 3
AN ORDINANCE ACCEPTING A COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES;
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor; and
WHEREAS, the City Council
the appropriation of funds to
terials, equipment, supplies
herein; NOW, THEREFORE,
has provided in the City Budget for
be used for the purchase of the ma-
or services approved and accepted
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the best responsible bids for such items:
BID
ITEM
NUMBER
NO.
VENDOR
AMOUNT
1550
ALL
MEMBERS BUILDING MAINTENANCE
$74,230.32
CORP.
1551
1,2,3
TECHLINE INC.
$58,225.00
1551
4
TEMPLE INC.
$ 7,080.00
1561
ALL
HORTON TREE SERVICE
EXHIBIT "A"
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents.
SECTION III. That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions, spec-
ifications, standards, quantities and specified sums contained in
the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective imme-
diately upon its passage and approval. ~~j
PASSED AND APPROVED this /1tLi_ day of /L%&X1 , 1993.
BY: e/-' A,(
DEBRA A. DRAYOVITCH, CITY
DATE: NOVEMBER 16, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1550 JANITORIAL SERVICES FOR RECREATION CENTERS
RECOMMENDATION: Council approve award of Bid #1550 Janitorial Services for
Recreation Centers to the low bidder meeting specifications, Members Building
Maintenance Corp., in the amount of $74,230.32 per year.
SUMMARY: This bid is for the price comparison of annual cleaning services for the
recreation centers. These facilities are: Civic Center, Senior Center, Denia
Recreation Center, North Lakes Recreation Center, Tennis Center and Martin Luther
King Jr. Recreation Center. The bid also included window cleaning and carpet
cleaning in addition to routine janitorial services.
The vendor submitting the lower priced bid proposal, Brazos Contracting, did not
supply the City of Denton with the required list of at least three references for
contracts of comparable size to this bid. Brazos is currently cleaning for the City of
Denton (City Hall, Police, Service Center and Equipment Services) but does not
receive a positive recommendation for award of additional bid items. Currently
Brazos is in a 30 day notice of intent to terminate for unacceptable performance with
regard to the Equipment Services Division and twice monthly payments have been
held until such a time that the required cleaning be done according to bid
specifications.
The references, as stated in the bid specifications, were to be used during the bid
evaluation. The six recreation centers total approximately 80,000 square feet and
being public facilities are high visibility areas subject to the use and scrutiny of
Denton's citizens and visitors. Positive feedback from vendor's references on
comparable size contracts was an integral component of the bid evaluation in an
attempt to secure the lowest responsible bid for this project. Members Building
Maintenance's references were all comparable sizes and gave them excellent
recommendations.
BACKGROUND: Tabulation Sheet, Memo from Mary Ragusa, Facilities Management.
PROGRAMS. DEPARTMENTS OR GROUPS AFFECTED: Facilities Management,
Citizens and Patrons of Denton Recreation Centers.
FISCAL IMPACT: Sufficient funding for this award is available in the '94 operating
budget account #100-032-0002-8502 (Special Services).
COUNCIL REPORT
NOVEMBER 16, 1993
PAGE 2 OF 2
Prepared By:
Name: Tom D. Shaw,C.1
Title: Purchasing Agent
City Manager
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CITY of DENTON, TEXAS MUNICIPAL BUILDING / DENTON, TEXAS 76201 / TELEPHONE (817) 566.8200
MEMORANDUM
TO: Melanie Harden, Buyer
FROM: Mary Ragusa, Administrative Assistant
DATE: October 29, 1993
SUBJECT: Janitorial Services Bid 1550
We recommend the City award the janitorial services contract to
Members Building Maintenance. They have excellent references and
contracts of comparable size to this bid. Attached is a purchase
order for $74,230.32 written to Members Building Maintenance.
The low bidder, Brazos Contracting, Inc., did not have 3 references
of comparable size.
If you have any questions please call me at 7201.
1619. FM
10-29-931'0'1:46
IU-:'9-'.v'O1:"u L) U/;
DATE: NOVEMBER 16, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1551 - DISTRIBUTION TRANSFORMERS
RECOMMENDATION: We recommend this bid be awarded to the low evaluated
bidders, Techline Inc. in the total amount $58,225.00 for items 1, 2 & 3, and Temple
Inc., in the total amount of $7,080.00, for item 4.
SUMMARY: This bid is for the purchase of forty-four padmounted and conventual
overhead distribution transformers. These will be used for new installations,
replacements, and back ups, through-out the City of Denton Electrical System. The
evaluation of cost is based on the calculated cost, initial and operating.
Transformers with lower bid unit cost, but higher load losses result in higher
calculated costs.
Nine bid proposals were received in response to nineteen bid packets mailed to
vendors.
BACKGROUND: Tabulation Sheet, Memorandum from Donald McLaughlin dated
October 20, 1993.
FISCAL IMPACT: Funds for this purchase are available from 94 budgeted account
#1310-103-1031-3684-9222 for line transformers.
`'^d y s b fitted:
RAs~iectfu
~oy_d V. Harrell
City Manager
Prepared By:
Name: Denise Harpool
Title: Senior Buyer
Approved:
Name: Tom D. Shaw, C. P.M.
Title: Purchasing Agent
agenda.433
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CITY Of DENTON MUNICIPAL UTILITIES/9oi-A Texas street/Denton,Tx 76201
MEMORANDUM
TO: Denise Harpool, Senior Buyer
FROM: Donald L. McLaughlin, Senior Engineer, Electric
Engineering
DATE: October 20, 1993
SUBJECT: EVALUATION OF BID #1551
The Utility Staff recommends awarding the bid to low bidders as
follows:
1. Techline for eight 150 KVA 120/208 volt transformers
manufacturer: Howard
Cost: $3,538
Total Cost: $28,304
Transformers are for the following customers:
a. Bank One (1)
b. 111 E. University
C. Bell Avenue I Conversion
d. Applebee's Restaurant
The remaining four transformers are to maintain stock.
2. Techline for one 300 KVA 120/208 volt transformers
Manufacturer: Howard
Cost: $4,896
The transformer is to increase stock level from two to
three.
3. Techline for twenty-five 50 KVA 120/240 volt UG padmount
transformers
manufacturer: Howard
Cost: $1,001
Total Cost: $25,025
Transformers are for the
following developments:
a. Hunter's Ridge
3
b. East Oak
3
C. Forrestridge II
10
d. Greenfield woods
4
e. Southridge East
5
Transformer Bid #1551
Page 2
4. Temple for ten 50 KVA 120/240 volt OH conventional
transformers
Manufacturer: Howard
Cost: $780
Total Cost: $7,080
Transformers are needed for the PCB removal program and
stock.
Cost of bid is $65,305.
Attached is the spreadsheet used to evaluate the transformers. If
you have any questions or comments please call me.
DLM:tn
10203029
Attachment: Bid Evaluation Sheet
cc: Jim Harder, Director of Electric Utilities
Joe Cherri, Electric Engineering Administrator
EXHIBIT
ITEM 1: LOSS/COST EVALUATION OF A 150 KVA 120/208 PADMOUNTED TRANSFORMER
QUANTITY EIGHT
BIDDER
MADE
BY
NL TL
ILOSSESILOSSES!
BID
COST
CALCULATED
COST
DELIVE~
DAYS
CUMMINS
PAUWELLS
! 296
19081
$40061
$21,1101
841
POLELINE
PAUWELS
1 2951
19081 _$3,9891
$21,0481
841
PRIESTE
COOPER
3
291
19621
$3,2961
$190521
126
SESCO
SESCO
4
4401
20401
$4,7651
$24,8381
120
ITECHLINE
HOWARD
317
1697
$3538
$18989
112
1 TEMPLE
GE
286
14501
$4.9181
$22,691 1
1331
' THAN
VAN
iVANTRAN
3401 17601 $4,0251
$20,9331 63
WESCO
ABB
307
1915
$3,885
$20,780
1 77
_
LOW BID _
$18,9691
ITEM 2: LOSS/COST EVALUATION OF A 300 KVA 120/208 PADMOUNTED TRANSFORMER
QUANTITY ONE
MADE
NL
TL
BID CALCULATED
DELIVERY
BIDDER
BY
LOSSES
LOSSES
COST
COST
DAYS
CUMMINS
PAUWELLS
483
3064
$5,621'
$31,1951
84
POLELINE I
PAUWELS
483
3064
$5,649
$31,290
84
PRIESTER
COOPER
5421
3417
$4,795
$29.826
126
SESCO
SESCO
6231
3063
$6,0111
$33,2331
1201
TECHLINE
HOWARD
506
2966
$4 696
$28,5531
112
TEMPLE
GE
465
25921
$6,3091
$31,9331
1331
VANTRAN
VANTRAN
15I
3355
$5 785 1
$32 836 1
133
WESCO
ABB
5121
3398
$5 2781
$31,2431
771
LOW BID $28,553
,
AATRANX2\B 1551 \B 1551.WK3
BID 1561
20-Oct-93
1102 AM
PAGE 1
LOSS/COST EVALUATION OF A 50 KVA
QUANTITY TWENTY-FIVE
MADE
NIL
TL
BID CALCULAT
E
D
!DELIVERY 1
BIDDER
BY
LOSSES
1
LOSSES'
COST
_
_
_
COST I DAYS
1 CUMMINS
C MALONEY
105
527
$1,111
$5,9661 98
DELONEY
ERMCO
115
5291
$10871
$5,9431 70
POLELINE 1
KULHMAN '
1061
4991
$1,299_
$6,518! 98
POLELINE 2
C MALONEY 1
105
5271
$1,119
$5,9931 981
PRIESTER
COOPER
911
5691
$1,0321
$5760 351
SESCO I
SESCO
1601
7201
$1,8011
$9,194 1201
~TECHLINE
HOWARD
113
506
$1001
5569 112
TEMPLE
GE
1041
573
$1,3051
$6,7621 1331
VANTRAN
VANTRAN
85
525
$1 405
$6850 63
WESCO
ABB
110
489
$1084
$7801_ 91
ITEM 4: LOSS/COST EVALUATION OF A 50 KVA 120/240 OH CONVENTIONAL TRANSFORMER
QUANTITY TEN
MADE
NIL
TL
BID
CALCULATED DELIVERY
BIDDER
BY LOSSESI
LOSSES
I COST
COST DA
[CUMMINS
C MALONEY 1
1051
583
1 _ $78911
$5,0551 981
DELONEY
POLELINE 1
ERMCO
KUHLMAN
1111
106
504
524
1 $788
$7991
$4,8331 70
$4,9071 98
POLELINE 2
C MALONEY
105
583
$793
98
$5,0691
PRIESTER
COOPER
95
398
$1,0701
$5,3671 771
SESCO
SESCO
136
845
$891
$6,3901 120
TECHUNE
HOWARD
116
564
$708
$4,7781 11,2
TEMPLE
GE
104
5801
$8091
$5,1081 1331
VANTRAN
W~ESCO
VANTRAN
ABB
85
111
535
618 1
$10821
$7231
$57901 631
$4,9741 631
LOW BID
$4,7781
A:\TRANX2\B 1551 \B 1551. W K3
BID 1551
20-OCt-93
11:02 AM
PAGE 2
DATE: NOVEMBER 16, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1561 - TREE TRIMMING
RECOMMENDATION: We recommend this bid be awarded to the low bidder, Horton
Tree Service, for the unit prices listed below:
Open Easement
.59
Per Ft
Closed Easement
1.13
Per Ft
Combined Open & Closed
.85
Per Ft
*Additional to Trim Below Phonelines
.15
Per Ft
Transmission line R. of W. Clearance
1.20
Per Ft
SUMMARY: This bid is for all materials and labor required in trimming trees from
the electric distribution lines of the City of Denton. Approximately fifty thousand
feet of line area,or up to eighty thousand dollars,will be cleared. The cost of
trimming trees below phone lines will be split with the Telephone Company if they
choose to participate.
Two proposals were received in response to four bid packets mailed to vendors.
BACKGROUND: Tabulation Sheet, Memorandum from Ralph Klinke, dated 11-8-93.
FISCAL IMPACT: Funds for this project are available from 94 budgeted account
#610-103-1031-593X-8338 for overhead line maintenance.
/2 e( ctfuI y s b fitted:
yd V. Harrell
ity Manager
Prepared By:
Name: Denise Harp of
Title: Senior Buyer
proved:
Name: Tom D. Shaw,C.P.M.
Title: Purchasing Agent
agenda.632
11-08-9 ~PU?.:'~9 UoCI
CITYof DENTON MUNICIPAL UTILITIES/ 901-A Texas Street/ Denton,TX76201
M E M O R A N D U M
TO: Tom Shaw, Purchasing Agent
FROM: Ralph Klinke, Superintendent, Electric Distribution
DATE: November 8, 1993
SUBJECT: BID #1561 - TREE TRIMMING
Electric Distribution recommends that the low bid from Horton Tree
Service be accepted for tree trimming. This is for tree trimming
for cri. llaneous electric lines in the City of Denton of
approxima ely 50/mft.
.gb
050
CC: R. E. Nelson, Executive Director of Utilities
Jim Harder, Director of Electric Utilities
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BID # 1561
BID NAME TREE TRIMMING
OPEN DATE NOVEMBER 2, 1993
HORTON
TREE
SERVICE
#
QUANTITY
DESCRIPTION
VENDOR'
1A
PER FOOT
OPEN EASEMENT
$0.59
1 B
PER FOOT
CLOSE EASEMENT
$1.13
1C
PER FOOT
COMBINES OPEN & CLOSED
$0.85
1 D
PER FOOT
TRIM BELOW PHONE LINE
.15 OPEN
1 D
PER FOOT
TRIM BELOW PHONE LINE
.15 CLOSED
1 E
PER FOOT
TRANSMISSION LINE ROW
$1.20
CLEARANCE
i
EXHIBIT A