1993-202ALLOOOIF
ORDINANCE NO. Q3
AN ORDINANCE ACCEPTING COMPETITIVE BIDS AND AWARDING A CONTRACT FOR
THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES; PROVID-
ING FOR THE EXPENDITURE OF FUNDS THEREFORE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City has solicited, received and tabulated
competitive bids for the purchase of necessary materials, equip-
ment, supplies or services in accordance with the procedures of
state law and City ordinances; and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefore; and
WHEREAS, the City council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the lowest responsible bids for such items:
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
1552
1
Jagoe
Public
$23.00
per ton
1552
la
Jagoe
Public
$21.00
per ton
1552
1b
Jagoe
Public
$ 7.00
per ton
1552
is
Jagoe
Public
$ 5.00
per ton
SECTION II. That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to pur-
chase the materials, equipment, supplies or services in accordance
with the terms, specifications, standards, quantities and for the
specified sums contained in the Bid Invitations, Bid Proposals, and
related documents.
SECTION III. That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto; provided that the
written contract is in accordance with the terms, conditions, spec-
ifications, standards, quantities and specified sums contained in
the Bid Proposal and related documents herein approved and
accepted.
SECTION IV. That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein.
SECTION V. That this ordinance shall become effective imme-
diately upon its passage and approval.
PASSED AND APPROVED this62hd day of /Ln-xc2yX„IfCteA 1993.
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY: Ze
b
DATE: NOVEMBER 2, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: BID # 1552 - HOT MIX ASPHALT
RECOMMENDATION: We recommend this bid be awarded to the lowest bidder, Jagoe
Public Construction as listed.
HOT MIX DELIVERED TO JOBSITE
$23.00 TON
HOT MIX PICKED UP AT PLANT
$21.00 TON
HOT MIX INSTALLATION 200-500 TON
$ 7.00 TON
HOT MIX INSTALLATION 500 + TON
$ 5.00 TON
SUMMARY: This bid is for the annual contract for Hot Mix Asphalt used in street
repair and construction. Council recently approved a contract for all other road
construction materials including Hot Mix Asphalt however, the bid for this product
awarded to Jagoe Public was qualified and restricted. Jagoe Public was notified that
the previous award was for 60 days only and would be rebid with no qualifications
or exceptions acceptable.
Annual estimated usage is $350,000 to $450,000.
BACKGROUND: Tabulation Sheet.
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED: Street Maintenance and new
construction.
FISCAL IMPACT: Funds for the purchase of this product will be taken from 1993/94
Budget Funds, Bond Funds, Bond Fund and CIP funds.
Jo pectfully u mitted:
d a °rell
City Manager
Approved:
Name: TOM D. SNAw,C.P.M.
Title: PURCHASING AGENT
agenda.431
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