1993-192ORDINANCE NO.
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF FUNDS FOR EMERGENCY
PURCHASES OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES IN ACCORD-
ANCE WITH THE PROVISIONS OF STATE LAW EXEMPTING SUCH PURCHASES FROM
REQUIREMENTS OF COMPETITIVE BIDS; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, state law and ordinance require that certain contracts
requiring an expenditure or payment by the City in an amount ex-
ceeding $10,000 be by competitive bids, except in the case of pub-
lic calamity where it becomes necessary to act at once to appro-
priate money to relieve the necessity of the citizens, or to pre-
serve the property of the city, or it is necessary to protect the
public health or safety of the citizens of the city, or in case of
unforeseen damage to public property, machinery or equipment; and,
WHEREAS, the City Manager has recommended to the City Council
that it is necessary to purchase goods or services due to the fol-
lowing emergency conditions outlined in the memorandum attached
hereto as Exhibit "A", incorporated herein by reference; NOW,
THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION I. That the City Council hereby determines that there
is a public calamity that makes it necessary to act at once to ap-
propriate money to relieve the necessity of the citizens, or to
preserve the property of the city, or to protect the public health
of the citizens of the city, or to provide for unforseen damage to
public property, machinery or equipment, and by reason thereof, the
following emergency purchases of materials, equipment, supplies or
services, as described in the "Purchase Orders" attached hereto,
are hereby approved:
PURCHASE
ORDER NUMBER VENDOR AMOUNT
37459 U.E.C. EQUIPMENT $15,774.64
SECTION II. That because of such emergency, the City Manager
or designated employee is hereby authorized to purchase the mater-
ials, equipment, supplies or services as described in the attached
Purchase Orders and to make payment therefore in the amounts there-
in stated, such emergency purchases being in accordance with the
provisions of state law exempting such purchases by the City from
the requirements of competitive bids.
SECTION III. That this ordinance shall become effective im-
mediately upon its passage and approval.
PASSED AND APPROVED this the /?44-day of C 1993.
BOB CASTLEBERRY,
ATTEST:
JENNIFER WALTERS, CITY SECRETARY
BY: -
APPROED AS TO LEGAL FORM:
DEBRA A. DRAYOVITCH, CITY ATTORNEY
BY: 4r,4 d G4g"L
DATE: OCTOBER 19, 1993
CITY COUNCIL REPORT
TO: Mayor and Members of the City Council
FROM: Lloyd V. Harrell, City Manager
SUBJECT: PURCHASE ORDER #37459 - U.E.C.
RECOMMENDATION: We recommend that Purchase Order #37459 to U. E. C. Equipment
Company be approved in the amount of $15,774.64.
SUMMARY: This purchase order is for the emergency repairs to a 1988 model 75'
Aerial Bucket Truck. The price includes removal and repair of the upper and lower
boom assembly holding chains, and cables as well as a complete safety inspection of
the entire unit.
This equipment has a life expectancy of 10-15 years and its replacement cost is
estimated to be in excess of $115,000.00.
BACKGROUND: Purchase Order #37459, Work Order from U.E.C.
: Fleet Operations and Electric
FISCAL IMPACT: Funds for the repair will be taken from 1993 Working Capital funds
for Maintenance of Vehicles and Equipment Account #710-025-0580-8710
espec ull bmit
fur,
Lloyd V . Harrell
City Manager
A roved:
Name: Tom 13. Shaw, C. P.M.
Title: Purchasing Agent
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Service Desired:
Order # 055318
dahoma City, OK 73158
Terms - -
- - Salesman 11
Warehouse 02,-^
Zip: - Start Date 1 21- 71
Promised
Telephone
This unit was not repaired nor in.
spatted except as to the specific ilema
- nstea on this mvome at customers re-
Zip:,' comet ThoreFors, any deficiency in Ins
safety or workability of this unit are ex.
_ Pessly disclaimed by UEC Equipment
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• ,n~oice.
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Description V
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State Tax
City Tax
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Unit Total Unit
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P•O. #
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Credit Memo Reference,. Invoice Number;
Customer Signature:
SUP -30 '93 12:13 2149067938 PAGE.002