1993-180NO ?3 /ffv
AN ORDINANCE ACCEPTING A COMPETITIVE BIDS AND AWARDING A CONTRACT
FOR THE PURCHASE OF MATERIALS, EQUIPMENT, SUPPLIES OR SERVICES,
PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFORE, AND PROVIDING FOR
AN EFFECTIVE DATE
WHEREAS, the City has solicited, received and tabulated com-
petitive bids for the purchase of necessary materials, equipment,
supplies or services in accordance with the procedures of state law
and City ordinances, and
WHEREAS, the City Manager or a designated employee has
reviewed and recommended that the herein described bids are the
lowest responsible bids for the materials, equipment, supplies or
services as shown in the "Bid Proposals" submitted therefor, and
WHEREAS, the City Council has provided in the City Budget for
the appropriation of funds to be used for the purchase of the ma-
terials, equipment, supplies or services approved and accepted
herein, NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS
SECTION I That the numbered items in the following numbered
bids for materials, equipment, supplies, or services, shown in the
"Bid Proposals" attached hereto, are hereby accepted and approved
as being the best responsible bids for such items
BID
ITEM
NUMBER
NO
VENDOR
AMOUNT
1540
ALL
PALMER PAPER COMPANY
EXHIBIT A
1544
1-19
WESCO
EXHIBIT A
-1
1544
20-23
CUMMINS
EXHIBIT A
-2
1544
24-36
TEMPLE
EXHIBIT A
-3
1544
37,36,40-45
TEMPLE
EXHIBIT A
-4
1544
46,47
CUMMINS
EXHIBIT A
-5
SECTION II That by the acceptance and approval of the above
numbered items of the submitted bids, the City accepts the offer of
the persons submitting the bids for such items and agrees to
purchase the materials, equipment, supplies or services in
accordance with the terms, specifications, standards, quantities
and for the specified sums contained in the Bid Invitations, Bid
Proposals, and related documents
SECTION III That should the City and persons submitting ap-
proved and accepted items and of the submitted bids wish to enter
into a formal written agreement as a result of the acceptance,
approval, and awarding of the bids, the City Manager or his
designated representative is hereby authorized to execute the
written contract which shall be attached hereto, provided that the
written contract is in accordance with the terms, conditions, spec-
ifications, standards, quantities and specified sums contained in
the Bid Proposal and related documents herein approved and
accepted
SECTION IV That by the acceptance and approval of the above
numbered items of the submitted bids, the City Council hereby
authorizes the expenditure of funds therefor in the amount and in
accordance with the approved bids or pursuant to a written contract
made pursuant thereto as authorized herein
SECTION V That this ordinance shall become effective imme-
diately upon its passage and appprov 1
PASSED AND APPROVED this J day of 1993
ATTEST
JENNIFER WALTERS, CITY SECRETARY
BY ;,__j
APPROVED AS TO LEGAL FORM
DEBRA A DRAYOVITCH, CITY A TORNEY
BY
EXH2SST Ilk..
A -1
A -2
A -3
A -4
ITEMS VENDOR
1-19 WESCO
20-23 CUMMINS
24-36 TEMPLE
37,38,40-45 TEMPLE
39 EXCLUDED
A -5 46 & 47 CUMMINS
I] ID AT 1544 -
-
A -1
BID NAME ELBCIRIC METER CC AND
WESCO
M 11111R SOCKS IN
OPEN DATE SEP113MBIlR 9 1993
M _QPT _DISSCRIP7ION_
-
VENDOR
-
1 10 MIS IER
$44 00
2 10 MI+I7SR
WE
3 400 METER
$280o
4 50 METER
$14000
5 4 METER
$18700
6 12 METER
$23500
7 25 METER
$23500
8 20 ME'IVR
$23500
9 6 METER
$235 00
10 25 MV 111R
$23500
11 4 MI 11IR
$23500
12 4 MI+I1lR
$23500
13 24 MBIVR
$23500
14 24 MlilhR
$23500
15 1 MR IER
$23500
EXHIBIT A
16 1 ME IER
$23500
17 4 ME1YR
$23500
IB 4 MRIHR
$23500
19 20 ME PER
$3800
BID# - -1544 -
A -2
BID NAME EIJICIRI( MIS 17?R CI'AND
CUMMINS
ME IPR SO( KIT 13
OPEN DATE SLP IIIMBER 9 1993
• _ ^QTY T DESCRIPIION
--V13NDOR
20
4
MEIPR
$6650
21 4 ME111R
$17800
22 4 Mli11+R
$31700
23 4 ME I ER
$29800
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BID M 1544
A -3
A -4
EXHIBIT A
A -5
RID NAME RIAN-IRIC MF 17111( (-I AND
MI1771R SOCKS IS
OPEN DA 173 51111114Mlll)R 9 1993
III QTY~ TT DESCRIPOON
11IMP1 11
VENDOR
24
24
TRANSFORMER
_
$33 00
25
24
TRANSFORMER
$3300
26
24
TRANSI ORMHR
$3300
27
24
TRANSFORMER
$4500
28
12
TRANSFORMER
$4500
29
24
TRANSFORMER
$5200
30
24
TRANSFORMER
$5200
31
24
TRANSI ORMER
$5200
32
12
IRANSI ORMER
$5200
33
12
IRANSI ORMER
$5211()
34
6
TRANSI ORMPR
$5200
35
6
IRANSI OR MICR
$5200
36
3
IRANSI ORMIR
$5200
31
30
Mt 11 R SOLKI(7
$61 00
36
25
METER SOCKET
$62 60
40
20
METPR SOCKET
8118 00
41
6
METER SOCKET
$45600
42
3
MPTER SOCK [IT
$391 00
43
100
MI 11 it SO( KIt I
$11 35
44
100
MPI PR SOCKI f
818 50
43
100
MI 11 R SOCKI l
$30 00
BID 0
1344
BID NAME
BLBCTR IC MRTRR CT AND
CIIM MINE
MRTPR SOCKETS
OPPN DATE
SEPTPMBER 9 1993
•
QTY
OHSCR IPTION
VBNDOR_
_ _
A6
12
I
MI lPR 30( III f
$9170
47
12
MPTER SOCKET
$11693
DATE OCTOBER 5, 1993
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID # 1540 - PAPER (OFFICE & XEROGRAPHIC)
RECOMMENDATION Council approve award of Bid #1540 - Paper (Office &
Xerographic) to the low bidder meeting specifications, Palmer Paper Company, for
an estimated annual expenditure of $18,000 00 (See Exhibit A for unit prices)
SUMMARY Bids were solicited for the annual purchases of paper for use in city
copiers and printers Both virgin and recycled stock were listed on the bid
proposal Palmer Paper is the low bidder on all items bid
Paper purchases will be made to stock in the warehouse inventory for availability to
the using departments
BACKGROUND Exhibit "A", Tabulation Sheet
PROGRAMS, DEPARTMENTS OR GROUPS AFFECTED All Departments
FISCAL IMPACT Orders will be charged to Warehouse Inventory
4Respectf sub i d
Ll(o//y/d V Har 1
City Manager
Prepared By
Name Melanie Harden
Title Buyer
Approved
Name Tom D Shaw, C P M
Title Purchasing Agent
agenda 424
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DATE OCTOBER 5, 1993
CITY COUNCIL REPORT
TO Mayor and Members of the City Council
FROM Lloyd V Harrell, City Manager
SUBJECT BID # 1544 - ELECTRIC METER, CT AND METER SOCKETS
RECOMMENDATION We recommend this bid be awarded to the low bidder for each
item as attached Exhibit A The estimated annual purchase is $90,193 80
SUMMARY This bid is for the annual contract to purchase electric meters, current
transformers and meter sockets for use by the Electric Metering Department These
meters will be ordered by the Warehouse as Inventory for use by Electric Metering
as needed
Seven bid proposals were received in response to eighteen bid packages mailed to
vendors
BACKGROUND Tabulation Sheet, Memorandum from Ray Wells
FISCAL IMPACT Budgeted funds for 94 Warehouse Working Capital for Electric 710-
043-0582-8708, the fund balance is $729,000 00
esp~Ectf sub d
U =r_
LlV City Manager
Prepared By
b
Name enise Harpool
Title Senior Buyer
Approved
m Shaw,C P M
Name i
-El
Title Purchasing Agent
agenda 426
EXHmmmw ••A••
A -1
A -2
A -3
A -4
ITEMS VENDOR
1-19 WESCO
20-23 CUMMINS
24-36 TEMPLE
37,38,40-45 TEMPLE
39 EXCLUDED
A -5 46 & 47 CUMMINS
A -1
A -2
EXHIBIT A
BID #
1544
BID NAME
BLUMMIC MEI ER CT AND
WBSCO
Mal IIIR SOCKS 15
OPEN
DATE
SHPIVMIIHR 9 1993
#
_
_
QFY
_DIISCRIPIION _
- -
-
VENDOR
1
10
MIIIER
$4400
2
10
Mal 11,11
N/IS
3
400
ME IPR
$2800
4
50
METER
$14000
5
4
ME IIIR
$18700
6
12
METER
$23500
7
25
METER
$235 00
8
20
MEIVR
$23500
9
6
METER
$23500
10
25
1611111111.
$23500
11
4
MI Il R
$235110
12
4
ME IIIR
$23500
13
24
MII Wit
$23500
14
24
MIIIIIR
$23500
15
1
MI1171R
$235 00
16
1
MI+IIIR
$23500
17
4
Mai IIIR
$23500
18
4
MEIVR
$23500
19
20
ME IER
$3800
BID # - - 1544 F
BID NAME III ECI'RK Mal 1111% ( I AND
Mal I17R SO( KP IS
OPEN DA711 SLP I71MBIIR 9 1993
DRSCRIPIION
20 ---4 - - ME 1118
21 4 MI+IIIR
22 4 MII IIIR
23 4 MII IIIR
(UMMINS
VENDOR
$6650
$17800
$31700
$29800
1111) 41
1544
A -3
A -4
BID
OPE
#
NAM13
N DAIT3
QTY
III IWIRIC Mil IRR ("I AND
MHTVR SOCKF IS
SHP ITSMBIIR 9 1993
DFSCRIPTTON
DSMPI F
VENDOR
24
24
TRANSFORMER
_
$3300
25
24
TRANSFORMER
$3301
26
24
TRANSI ORMFR
$3300
27
24
TRANSFORMER
$4500
28
12
TRANSFORMER
$4500
29
24
TRANSFORMER
$5200
30
24
TRANSI*ORMFR
$5200
31
24
TRANSI ORMFR
$5210
32
12
IRANSI ORMkR
$52 (KI
33
12
IRANSI ORMER
$5200
34
6
TRANSI ORMLR
55200
35
6
IRA NSI OR M I R
$5200
36
3
IRAN SI OR M I R
$5200
31
50
MI 11 R SOCKI)T
$61 00
36
23
METER SOCKET
$62 80
EXHIBIT A
40
20
METPR SOCKET
$11800
41
6
MRTRR SOCKET
$45600
42
3
MPTLR SOCKPT
$591 00
43
100
MI TI)K SO( KIII
$I1 35
44
100
MVI I'll SOCKI) r
$I8 50
45
100
MI fl R SOCKI)7
$30 00
BID I 1544
A -S
BID NAME ELECTRIC METER CT AND
CUMMINS
MPTPR SOCKETS
OPEN DATE SEPTEMBER 9 1993
♦
QTY
DESCRIPTION
VBNDOR_
46 I
12
_
MIII I R SO( KI r
$91 70
47
12
MITPRSOCKPT
$11695
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09-20-93A08 25 0021
CITYof DENTON MUNICIPAL UTILITIES/ 901 A Texas Street/ Denton TX76201
M E M O R A N D U M
TO: R E Nelson, Executive Director of Utilities
FROM: John H. Gandy/Foreman of Electric Metering
Ray D Wells/Superintendent of Electric Metering
DATE: Sept 30, 1993
SUBJECT: EVALUATION OF BID NO #1544 ELECTRIC METERS/CURRENT
TRANSFORMERS/METER SOCKETS
.L'~S~S'LIST.'3m~9~Di'~®'AOmOSSS~Q.~.-iOC'L'S3"aS Q O C3 ~1 -~SO~`3
Bids for the above mentioned items were opened September 9, 1993,
at 2 P M with the following results
Seven vendors replied with sealed bids on basically three item
groups Electric Meters,(Electronic and Mechanical) Current
Transformers and Electric Meter Sockets
The City of Denton extends its appreciation to all seven vendors,
Temple, Wesco, Cummins, Techline, Watson Electric, Poleline and
Priester
After careful evaluation we have recommended that the bid on the
Current Transformers (BID ITEMS NO #24-36) as well as the Electric
Meter Sockets (BID ITEMS NO #37-45 EXCLUDING BID ITEM #39) be
awarded to Temple Inc for lowest bid For extended range bases
(BID ITEMS #46-47) and extended range meters (BID ITEMS #20-23) we
recommend Cummins Supply
Also after careful evaluation we have recommended that the bid for
Electric Meters (BID ITEMS NO #1-19) be awarded to Wesco which came
in at approximately 22 percent lower than the other vendors
JHG man cba